1. Presentation Types & Process
Complied by Terri Yueh

2. Common Types of Presentations
Informative
Instructional
Arousing
Persuasive
Decision-making
Goodwill
Cited:

3. Do you know the these terms?
Briefing
Demonstration
Product launch
Lecture / Talk / Speech
Seminar
Workshop
Press conference

4. Briefing
Source: MINISTRY OF TRADE AND INDUSTRY SINGAPORE

5. Product launch

6. Process of making a presentation
Preparation and introduction
Main part
Closing and Questions

7. Preparation and Introduction
Tips for a stand-up presentation
Know about your audience
Know about your topic
Plan the content and structure
Write notes on sheets of paper
Prepare visual aids
Rehearse your presentation

8. Introduction Introduce yourself and your subject.
Outline what you are going
to talk about.
Say whether people should ask
questions during the talk, or
at the end.

9. Main Part Advice about Presentations
Timing
Start on time. Don’t wait for latecomers.
Plan how long you’re going to spend on each point and keep to these timings.
Don’t spend too long on a particular point.
Don’t talk about things not related to the subject.
Finish on time. Don’t run over.

10. Main Part Advice about Presentations
Voice
Project the voice to the back of room, but don’t shout. Check the volume of your voice beforehand.
Use a microphone. Don’t hold it too close to your mouth.
Speak in a natural tone of voice. Don’t speak on the same pitch of voice all the time.

11. Main Part Attract audiences’ attention
Telling an anecdote.
Mentioning a really surprising fact or statistics.
Stating a problem.
Asking a question.

12. Main Part & Body Language While you are presenting…
Make eye contact.
Don’t concentrate on just one or two people.
Face the audience.
Don’t peak to the equipment or the screen.
Smile at appropriate moments.
Don’t smile too much.
Use gesture to emphasize key points.
Stay more or less in one place.
Don’t move around too much.
Avoid Mannerisms.

13. Presentation Structure
Practice: Put the following sentences in the right order from the introduction to a presentation.
I’m going to talk about the new organization of our Asian Sales.
Afterwards you can ask any questions or say what you think.
Good afternoon, everyone. My presentation today is about changes in our organization.
Finally I’ll describe the new arrangement – the new system.
First I’ll describe the current situation – how things are now.
Then I’ll explain why we have to change this.
1. c 2. a 3. e 4. f 5. d 6. b

14. Closing and Questions While you are about to make closing...
Let me sum up.
Firstly,……….., secondly, …….., and last……….
In my view, ……….. That brings me to the end…….
Are there any questions? I think that’s a good place to stop.
Thank you for listening.

15. Closing and Questions While you are answering questions...
That’s a fair point… ( Showing agreement)
That’s confidential…( Showing rejection)
Well, I think that goes beyond the scope of
today’s presentation…( Showing rejection)
That’s not really my field…

16. Review What are the types of presentation?
What are the parts of a presentation?