How to submit a Request for a New vendor, Change to an Existing Vendor or upload a Stipend Online Vendor Request Form

Vendor Request Form Overview Benefit of the vendor request form instead of Vendor request form link How to fill out the for notification samples Form workflow process Stipend request Additional info Questionnaires

On-line form instead of Procurement Management has set up a formal process for handling vendor requests. Our objectives are the following: Complete information the first time Eliminate or reduce s and/or phone tags Improve processing time of the request Notifications Have a secure place to upload a W-9 form (if you have it) If the W-9 is not provided the system will send a blank W9 to vendor only if the address is provided

Vendor Request Form Link Bookmark this link: utpa.edu/VendorRequest It is also located on the iShop Home Page under “Other Resources” You will need to login with your UTPA Credentials

Completing the On-line Vendor Request Form Type of the request For New Vendor requests that are not in the system, you will need to fill in all the required information For Change to Current Oracle Supplier, you will need to fill in the existing Supplier Number and the data that has changed

Completing the On-line Vendor Request Form Choose the Payee Type Company Employee Individual Stipends Students

Completing the On-line Vendor Request Form Finding the supplier number in Oracle for an existing vendor

Completing the On-line Vendor Request Form Finding the supplier number in iShop for an existing vendor

Completing the On-line Vendor Request Form Files to upload W-9 attachment in PDF, PNG, JPG or JPEG formats only Stipend attachment in PDF, PNG, JPG or JPEG file formats only

Completing the On-line Vendor Request Form notifications You will receive an notification after a successful submission You will receive another notification when the request has been completed or rejected.

Completing the On-line Vendor Request Form notification Samples

Completing the On-line Vendor Request Form Form Workflow Submit Request Requestor receives confirmation Purchasing/AP Processes Request End Result Notification sent

Completing the On-line Vendor Request Form Stipend Request Information Accounts payable processes the stipend requests, please check with AP before submitting the stipend request Follows the same workflow process Contact for more

Completing the On-line Vendor Request Form Common Errors when submitting a request Incorrect spelling of: Company name Contact name Individual name Punctuation address

Completing the On-line Vendor Request Form Additional Information For all Travel related vendors, contact Travel Office prior to vendor request: Lodging, Charter Bus, and Car Rentals Travel Registration

Completing the On-line Vendor Request Form Questions Contact: