1. Automated Contract Process Approval Form
Mazda’s automated solution to the Contract Administration Process

2. Purchasing Contacts Thy Vo x76150 Karissa Wu x76606
William Oglesby x76479
Carlos Alvarez x76392

3. Automated Contract Management Approval Process
APPROVED
Requester
Submits to
Workflow
Division Head
Approves or
Denies
Requester
Prepares
Contract
Hardcopy
DENIED

4. Accessing the Contract Approval Form
You will receive an notification when a Contract has been submitted to the Automated Contract Management System for your approval.
To approve or deny the Contract, you must click on the hyper-link in the approval notification . Please note that this is the only way to access the Contract Approval Form.
On the Contract Approval Form, please be sure to view all attachments. Attachments can be viewed by clicking on the attachment button in the upper left-hand corner of the form.
To approve or deny the Contract, click on the appropriate button. An notification is auto sent to the requestor, informing them of a denial status.

5. Approver Email Notification

6. Contract Approval Form

7. Contract Approval Form

8. Milestone/Deliverables
The next new feature is the Milestone and Deliverables. This new tool is essential because it will automatically send out reminders to the requestor to let them when a milestone or deliverable is due. Finance Division is requiring more metric development for contracts and supplier performance. The operation may use this tool to track key milestones and improvements.
Milestone and Deliverables

9. Multiple parties
The Fourth new feature is that Multiple Parties. This allows the Requestor to add a second Vendor name to the a contract that multiple parties. The company name and address are required fields.

10. Contract Approval Form

11. Approval Form Confirmation

12. Overview of new Automated Contract Process

13. Contract Approval Issues
Approval authorization must come from the approving manager, or the authorized Re-Delegation of Authority manager.
Approval by Re-Delegation of Authority manager must be attached to the contract package.
Managers are responsible for reviewing and confirming the Contract Approval Form, the contract, Milestones/Deliverables and all attachments.