SHE Requirements Clarification Meeting Date:17 November 2014 Compiled: Nompumelelo Kaule

Zero Harm Value Eskom will strive to ensure that zero harm befalls for the employees, contractors, the public and the natural environment. 2

Tenderer SHE Returnables Non- negotiable minimum requirements that tenderers have to address and respond to when submitting tender returnable are: Acknowledgement Form for Eskom’s Rules and Requirements (in Annexure B) signed & submitted by the Tenderer Health and Safety Plan Baseline Risk Assessment Valid Letter of Good Standing SHE Policy NOTE: Objective criteria applies but All SHE returnable documents are non-negotiable therefore contract cannot be awarded if some documents are outstanding. 3

Acknowledgement Form for Eskom’s Rules and Requirements (in Annexure B) This is the acknowledgement form issued to the tenderer for his or her own acknowledgement of a clear understanding of all the SHE requirements at Eskom. Signing the Annexure B form will be deemed as your acceptance to conform to the following documentation and application of such within your scope of work. The following Policies/Procedures are in support of Eskom SHE requirements: Eskom Safety, Health, Environmental and Quality Policy: Eskom Life Saving Rules, Directive: Eskom Environmental, Occupational Health and Safety Incident Management procedure Eskom contractor Health and Safety requirements standards SHE specification provided Employees’ right of refusal to work in an unsafe situation Eskom Waste Management Standard The above Policies & Procedures are not tender returnables but for guidance and reference purposes. 4

SHE Plan A detailed SHE plan must address but not limited to the following : Implementation of a SHE system, how it will be monitored and controlled Training and competency for employees Access and monitoring and control of visitors Fire and Emergency preparedness SHE risk management How the culture of Zero harm will be entrenched into the company’s operations The induction program for all employees and visitors Incident management Personal protective equipment and safeguarding of employees Safety initiatives, SHE awareness and communication Housekeeping Medical surveillance programme / certificates Vehicle and Driver safety 5

Baseline Risk Assessment The purpose of conducting a Baseline Risk Assessment is to establish a risk profile or a set of risk profiles. It is used to priorities action programs for issue-based risk assessments. The output of a Baseline Risk Assessment - is a risk profile or set of risk profiles; and It is a clear description of the methodology, system, terminology etc. used in the scoping exercise, and what may be required for the improvement of the Baseline Risk Assessment in the future 6 List activity (When applicable) Hazard Identification Associated risk (Risk identification ) Risk typeRisk Owner Existing Controls First determine Consequence and then the Likelihood of that Consequence. Risk Priority Rating Additional Controls or Tasks Aimed at improving Existing Controls First determine Consequence and then the Likelihood of that Consequence. Risk Priority Rating Monitoring Mechanisms Control Owner List specific activities to be performed taking into consideration the equipment to be used, the personnel involved in the task. A hazard is anything that is likely to lead to an event that will have an adverse impact on achieving an objective. A hazard can pose more than one risk. A physical event occurs or could occur in relation to the hazard Safety or health Who is accountable for making sure the controls and monitors are: - in place, - implemented, - regularly reviewed for effectiveness. Include: - Preventative Controls (controls implemented to eliminate hazards or reduce the likelihood of the risk occurring), and - Reactive Controls (controls implemented to reduce the immediate impact of the risk occurring) Consequence Likelihood Include: - Preventative Controls (controls implemented to eliminate hazards or reduce the likelihood of the risk occurring), and - Reactive Controls (controls implemented to reduce the immediate impact of the risk occurring) Consequence Likelihood How we know if we are succeeding. Include comments on effectiveness. This may include i.e. measurement s, inspections, supervision where necessary. Person allocated the responsibility for implementing the agreed controls

Valid Letter of Good Standing It is essential to ensure that all suppliers which perform work for Eskom / at Eskom premises be registered with the Compensation Fund in terms of the Compensation for Occupational Injuries and Diseases Act (COID Act). In order to ensure that the above mentioned is adhered to, the tenderer needs to submit a valid letter of good standing from the Compensation Commissioner, based on Legislation in section 89, of the Compensation for Occupational Injuries and Diseases Act. 7

SHE Policy A SHE policy is a written statement of principles and goals embodying the company's commitment to workplace health and safety signed by the CEO. There are no hard and fast rules about what to include in a policy. The tenderer should create a policy that is suitable and sufficient in order to address the health and safety needs of the company. The Occupational Health and Safety Act, Act 85 of 1993, requires the employer to provide and maintain as far as reasonable and practical a work environment that is safe and without risk to the health of employees. Section 7 of the Act provides direction to employers concerning the health and safety policy of the organisation. 8

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Thank you