RLC Bidding Process Is Your Chapter Up for the Challenge?

Contents Why Bid for Conferences? 1 Conference Descriptions 2 Requirements for Bid 3 Process Timeline 4

Why Bid for Conferences? Bring the Region to your backyard –Show off your school and city –Location variety Chapter benefits –Increased visibility in NSBE and locally –Potential leadership experience –Chapters that host conferences tend to excel after the conference

50% of Content is driven on a National Level –NLI Committee drives content 30% of Content is driven on a Regional Level –REB drives content 20% of Content is driven by need –Regional Demographics (Novice/Intermediate/Expert SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Chapter Involvement

Logistics Facilities Access Access to Contacts Assist with Social Events Support the Finance Zone Nominate an Awesome person for RLC Chair SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION What does my Chapter Do?

Myth – Since the Conference is on my campus, our chapter will have control –Reality – No, your chapter will assist the Region in planning Myth – Since we are hosting, we won’t have to pay for Registration or housing –Reality – No, your chapter leaders will pay to participate in the Conference Committee members – Possible Discount Volunteers – Possible Discount SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Chapter Involvement

Requirements for Bid Only Active NSBE Chapters may place a bid Proposal Information –Suggested facilities –Accommodation options –Special Plans/Benefits of location –One page written summary and presentation Suggestions for a better bid –Do your research! –Gain a letter of support (advisor, dean etc.) –Have an applicant for conference chair and CPC

RLC Chapter Bidding Process Letter of Interest From Your Chapter Welcome Packet From Your School Details on Conference Logistics Any Pertinent Information from the University –I.e. Correspondence from Officials SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

Dear NSBE, We are 100 % committed to do our best to host RLC. Our Chapter Officers and University have our full support Thanks Greatest Chapter Ever SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Chapter Letter Of Interest

Letter from ranking official Highlights of city Highlights of University Nearby dining venues Nearby shopping venues Nearby lodging venues SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Welcome Packet

1.Facility map 2.Dining information 3.Lodging information 4.Meeting space availability -Need at least 8 rooms that hold a minimum of 30 people from Friday noon till Sunday noon -Need an Auditorium to hold 150 people at once 5.Parking information SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION University Highlights

Hotel that accommodates 150 people –Need at least 40 – 50 sleeping rooms per night Highlight top 3 local hotels and include distance from campus. Please do not contact the hotel and get room rates. This will be handled by the WHQ Convention and Meeting Services Dept. SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Lodging Venues

Will it be hosted directly on campus or in a hotel? Can be a combination (Consider distance) Preferred dates (stay away from holidays and large university/city events) Proposed agenda Use Last Year’s Agenda Proposed Sponsorship Who does your Chapter/School have great relationships with that could provide sponsorship SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Conference Logistics

Always discuss with your faculty advisor Always discuss with your chapter Always discuss with the proper University Officials (Your Faculty Advisor can assist) Ask for Help!! SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Due Diligence

Timeline Acceptance or Denial Investigation of Bid Submission to REB Bid Preparation REB or Senate Vote NSBE Conference Planning Professionals Chapter, RLC Chair, Regional Chair, and Treasurer You and Your Chapter

Bids Due: October 1, :00PM EST SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION When is My Bid Due??

Contact Information Kierna Mason, Region 3 Chairperson Jillian Bibbins, Region 3 Treasurer Jeremy Woods, Region 3 RLC Chair Sharon Pittman, Region 3 Conference Advisor -