1. 1 Budgeting Finance Committee Student Senate Dylan Kelly, Chair

2. 2 Budget Dates Budgets may be submitted between February 27 th to March 8 th. BUDGETS ARE DUE MARCH 8 th at 5PM in Student Programs and Leadership Budgets MUST BE TYPED

3. 3 Contacts and Links Finance Forms may be found at http://www.studentsenaterwu.com/finance. html http://www.studentsenaterwu.com/finance. html If you have questions: dkelly398@g.rwu.edu dkelly398@g.rwu.edu Additional budgeting information may be found at http://www.studentsenaterwu.com/budget- information.html http://www.studentsenaterwu.com/budget- information.html

4. 4 Budgeting All budgets must be well researched Must explain specific needs of an event Supporting materials must accompany requests

5. 5 Budget Example Fall Requests: Please list in Order of Importance Name of Event and Purpose Date Amount RequestedOffice Use Only 1 Fall Conference Regional Retreat of all New England Book Clubs Full Registration and Addmission(10 attendants @ $200 fee$2,000 Transportation to Boton MA (10 attendants @ $10 ticket)$100$0 Hotel (3 rooms at $200 a night)$600$400 Total:$2,700$2,400

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14. 14 Budgeting Calendar Feb 27 th – May submit budget March 8 th – Budgets Due at 5pm March 9 th – March 17 th – Spring Break March 20 th – Club Budget Presentations * March 22 nd – Club Budget Presentations March 27 th – Finance Meeting April 3 rd – No Finance April 10 th – Finance Meeting April 15 th – Preliminary Budgets April 22 nd – Budget Appeal Considerations April 29 th – Ratified Budgets!!

15. 15 Club Presentations Clubs are not required to present, but it is highly encouraged Presentations have no minimum time but have a 10 minute maximum No A/V If you have handouts please make 5 copies

16. 16 Suggested Topics Most Important Event Least Important Event Most Successful Event Reasons for Conferences or Trips Reasons for Expensive Lines Confusing Back Up Documentation

17. 17 Presentations Sign up for a time to present in Student Programs and Leadership when you turn in your budget proposal If you are absent during your presentation time WE WILL NOT CONTACT YOU and you ARE NO LONGER GUARANTEED an opportunity to present

18. 18 Presentations Finance may ask some questions about your budget presentation, but please feel free to ask us any questions pertaining to budgeting.

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