1. 2017 Club Budgeting Finance Chair: Nicole Woodward
Clubs & Orgs Chair: Jake Brostuen
Treasurer: Alex McAdam

2. Budget Dates April 24th: Budget letters are placed in mailbox
March 20th: Budget submissions will be accepted
April 3rd: Budgets are due by 5:00pm
April 5th – 6th: Club Presentations
April 24th: Budget letters are placed in mailbox
Budgets must be TYPED

3. Info and who to contact
Finance Forms can be found at the Roger Williams Student Senate Website under the Finace Committee Tab
Finance Forms may be found at
information.html
If you have
…or contact your student senate rep

4. Budgeting Specifics All budgets must be well researched.
Please give an specific explanation regarding the importance of all requests.
Supporting materials showing pricing are necessary, pictures are strongly recommended.

5. Budget Example Fall Requests: Please list in Order of Importance
Name of Event and Purpose
Date
Amount Requested
Office Use Only
1 Fall Conference
Regional Retreat of all New England Book Clubs
Full Registration and Addmission(10 $200 fee
$2,000
 $2,000
Transportation to Boton MA (10 $10 ticket)
$100
$0 
Hotel (3 rooms at $200 a night)
$600
$400 
Total:
$2,700
$2,400 

6. Backup Documentation (Hotels)

7. Backup Documentation (Flights)
** Flights will only be funded for advisors**

8. Backup Documentation
Any Equipment or Supplies you request will require backup documentation

9. Budgeting Calendar
—March 1st (today) – Club officers meeting
—March 8th – Finance Committee Meeting
—March 10th – Residence halls closes for spring break
—March 20th – 1st day of Budget submissions
—March 22nd – Finance Committee Meeting
—March 29nd – Finance Committee Meeting
—April 3rd – Budgets are due at 5pm in the office of SP&L
—April 5rd & 6th – Club Presentations
—April 10th – Org Budget Presentation
—April 12th – Finance Committee Meeting
—April 14th - 16th – Easter Weekend
—April 19th – Finance Committee Meeting
—April 22nd - 23rd – Budgeting Weekend
—April 24th – Budget letters can be found in Club mailboxes
—May 1st – Club budget appeals
Finance committee meets in the student senate 6:00pm on Wednesday

10. Club Presentations
Clubs are not required to present, but it is highly encouraged
Presentations have no minimum time but have a 10 minute maximum
No A/V
If you have handouts please make 8 copies

11. Suggested Topics Most Important Event Least Important Event
Most Successful Event
Reasons for Conferences or Trips
Reasons for Expensive Lines
Confusing Back Up Documentation

12. Presentations
Sign up for a time to present in Student Programs and Leadership when you turn in your budget proposal
First come first serve basis
If you are absent during your presentation time we WILL NOT contact you, and you are no longer guaranteed an opportunity to present

13. Questions? If you have any questions then please contact either:
Finance Chair: Nicole Woodward
Clubs & Orgs Chair: Jake Brostuen
Treasurer: Alex McAdam
Or you Student Senate club representative

14. Student Senate thanks you for your time!!