POST OFFICER DUTIES & RESPONSIBILITIES BUTCH SPARKS PAST STATE COMMANDER JULY 27/28, 2013 KILLEEN, TX

WHO CAN BE A POST OFFICER ? A MEMBER IN GOOD STANDING BEEN DULY ELECTED BY THE GENERAL MEMBERSHIP IN ACCORDANCE WITH (IAW) CONSTITUTION & BY-LAWS (C&BL’S) SOME CAN BE APPOINTED BY THE POST COMMANDER WITH POST MEMBERSHIP’S APPROVAL IAW C&BL’s FORMALLY INSTALLED BY A DEPARTMENT REPRESENTATIVE SHOULD BE A GRADUATE OF THE LEGION ALEI COURSE

Recommended Post Officers Post Commander Post Adjutant First Vice Cmdr Second Vice Cmdr Finance Officer/Treasurer Hub Master Service Officer Chaplain Sergeant-at-Arms Historian Judge Advocate Standing Committees

Examples of Standing Committees Americanism Children and Youth VA&R National Security Membership and Post Activities Public Relations Legislative Finance Economic/Fundraising Welcoming Memorial Team Training

POST COMMANDER POWER LIMITED BY CONSTITUTION & BY-LAWS PRESIDES AT ALL POST MEETINGS CONTROLS MEETING AGENDAS GENERAL SUPERVISION OF POST OFFICERS

POST COMMANDER (cont’d ) APPOINT COMMITTEES SEES THAT POST CONSTITUTION & BY-LAWS ARE OBSERVED PERFORMS OTHER DUTIES AS DIRECTED BY THE POST COORDINATES PROGRAMS WITH AUXILIARY, SONS, & RIDERS COMMUNICATES WITH COMMUNITY LEADERS

ADJUTANT POST ADMINISTRATOR HANDLES ALL POST CORRESPONDENCE RESPONSIBLE FOR MAINTAINING ALL POST RECORDS MAINTAINS MEMBERSHIP RECORDS PUBLISHES OFFICIAL ORDERS, ANNOUNCEMENTS & INSTRUCTIONS ASSISTS OTHER OFFICERS AND COMMITTEES

1 ST VICE COMMANDER BE FULLY INVOLVED IN AND RESPONSIBLE FOR ALL ASPECTS OF POST MEMBERSHIP CHAIRMAN OF THE POST MEMBERSHIP COMMITTEE KNOWLEDGEABLE OF COMMANDER’S DUTIES MAKES A MEMBERSHIP REPORT AT ALL MEETINGS PERFORMS OTHER DUTIES AS NEEDED

2ND VICE COMMANDER RESPONSIBLE FOR PATRIOTIC OBSERVANCES DEVELOPMENT OF POST ACTIVITIES ENTERTAINMENT PERFORMS OTHER DUTIES AS NEEDED

FINANCE OFFICER/TREASURER IN CHARGE OF ALL FINANCES CHAIR OF POST FINANCE COMMITTEE MAINTAINS BUDGET AS APPROVED BY MEMBERSHIP DEPOSITS ALL FUNDS AND MAINTAINS FINANCE RECORDS MAKES DISBURSEMENT OF FUNDS AS APPROVED

FINANCE OFFICER/TREASURER (cont’d) COUNTERSIGNS ALL CHECKS WRITTEN FROM POST ACCOUNTS PROVIDES WRITTEN MONTHLY REPORTS TO POST EXECUTIVE COMMITTEE & MEMBERSHIP ON STATUS OF POST FINANCES INITITATES NECESSARY IRS AND OTHER REPORTS AS REQUIRED PERFORMS OTHER DUTIES AS NEEDED

SERVICE OFFICER BRINGS ATTENTION TO POST MEMBERS THEIR RIGHTS AND BENEFITS GRANTED TO THEM BY LAW MUST KNOW HOW TO UTILIZE THE EXPERT SERVICES AVAILABLE THROUGH LEGION CHANNELS MUST KNOW HOW TO UTILIZE THE EXPERT SERVICES OF AGENCIES IN THE SURROUNDING COMMUNITY

CHAPLAIN MORAL LEADER OF THE POST ASSISTS WITH OBSERVANCES OF PATRIOTIC OCCASIONS, FUNERAL SERVICES AND DEDICATION CEREMONIES SHOULD VISIT SICK IN THE HOSPITAL AND AT NURSING HOMES LEADER OF 4 CHAPLAINS SERVICES, MEMORIAL DAY SERVICES, AND OTHER SOMBER EVENTS

JUDGE ADVOCATE ADVISOR IN CONDUCT OF POST BUSINESS RETAINS PROFESSIONAL COUNSEL WHEN REQUIRED CHAIRMAN OF POST CONSTITIUTION AND BY-LAWS COMMITTEE IN CHARGE OF ANNUAL AUDIT OF POST RESPONSIBLE FOR THE ORDERLY CONDUCT OF DISCIPLINARY PROCEDURES

SERGEANT-AT-ARMS PRESERVES ORDER AT ALL TIMES AND DURING MEETINGS RESPONSIBLE FOR THE PROPER ROOM SET UP FOR POST MEETINGS CUSTODIAN OF THE POST COLORS IN CHARGE OF POST COLOR GUARD RESPONSIBLE FOR ASSURING MEMBERS OBSERVE PROPER ETIQUETTE DURING POST MEETINGS

HISTORIAN SHOULD WORK CLOSELY WITH ALL POST OFFICERS TO COMPILE AND PRESERVE RECORDS OF THE POST AN ANNUAL POST NARRATIVE HISTORY AND YEARBOOK SHOULD BE PREPARED, AND FILED WITH THE POST RECORDS ATTENDS POST FUNCTIONS AND DOCUMENT EVENTS WITH WRITTEN NOTES AND PHOTOGRAPHS

WEBMASTER/HUB MASTER MAINTAINS POST WEBSITE WORKS WITH POST OFFICERS TO KEEP WEBSITE CURRENT WORKS WITH DEPARTMENT, DIVISION, AND DISTRICT TO OBTAIN CURRENT NEWS, PLANNED EVENTS, ETC. WORKS CLOSELY WITH THE POST PUBLIC RELATIONS CHAIR KEEPS MEMBERSHIP INFORMED VIA THE HUB MASTER NETWORK PROVIDES INPUT TO THE HUB MASTER NETWORK FROM THE POST

AMERICAN LEGION POST OFFICER RESOURCES CURRENT OFFICERS GUIDE AND MANUAL OF CEREMONIES POST ADMINISTRATIVE GUIDE NATIONAL CONSTITUTION AND BY- LAWS DEPARTMENT CONSTITUTION AND BY- LAWS POST CONSTITUTION AND BY-LAWS

QUESTIONS?