William Zeller, Clean Fleet & Fuels Coordinator Fleet Management Division City & County of San Francisco March 17, 2016 Fleet Telematics

Agenda  CCSF’s Implementation  CCSF’s Data Indicators  Opportunities  Policies to consider 2

Vehicle Telematics 3 GPS Location data Cellular Data transmitted Fleet Managers Receive compiled data City Vehicle Vehicle diagnostic and use data

City & County of SF Implementation Past Experience Telematics in use by the City since 2005 Used with varying degrees of success Current Status About 3,595 vehicles are online $1,147,713 spent in FY departments are participating 56 training sessions held 1,344 administrator and supervisor trainings delivered 4

Telematics Data Indicators 5 Position -Current location -Path of travel -Static position duration -Geofencing 1 Utilization -Miles driven -Fuel Use & MPG -Days of Use -Idling 2 Safety -Speeding -Hard braking -Hard acceleration 3 Maintenance -Diagnostics (trouble codes) -Smog check 4

Legislative Mandates Healthy Air and Clean Transportation Ordinance – City’s Environmental Code  HACTO has three parts: Transit First Policy – Get you out of your car Fleet Replacement – Get you into the cleanest vehicle possible Fleet Reduction – Reduce the size of the fleet  The old system goes away  Telematics will be used to identify underutilized vehicles.  Applies to light-duty vehicles 8,500 pounds or less GVWR Proposed Ordinance by Supervisor Yee  Install telematics in all motor vehicles  Waivers o CAO may waive the requirements of the ordinance o BOS may override the CAO’s waiver  City Administrator shall submit a Citywide report to the Mayor and Board of Supervisors on motor vehicle use by October 1 of each year. 6

Opportunities  Improve Fleet Utilization and Efficiency  Reduce Costs Capital – Vehicle Procurement Operating  Mitigate Risk  Enhance Emergency Management  Use as a Tool Modify Driver Behavior Human Resources Union Concerns 7

Regional Overview of Telematics Deployment 80.0% Currently using telematics in their fleets 28.6% Use telematics in law enforcement vehicles Human Resources 55%Use data for disciplinary actions 45%Have written policies * Courtesy of Municipal Equipment Maintenance Association 8

CCSF Administrative Structure Fleet Management Fleet wide data collection Hardware installation Budget for General Fund departments Training Fleet wide reports Departments System administrator for data management Reporting and data-informed decision making 9

Policies Under Consideration  All departments should participate in a telematics program  Develop uniform citywide policies for data management & use  Develop definitions of the following with respect to HACTO/Vehicle Use Policy: o Speeding o Patterns of unsafe driving o Underutilized vehicles  Balance transparency with confidentiality and legitimate security concerns 10

Contact Info: William (Bill) Zeller Phone: (415) Questions