1. City of San Jose General Services Department Fleet Management Division

2. The Perfect Storm The Aging Fleet The Consultant The Auditor The Economic Recession

3. The Fleet Target Large Operating Budget Costly Equipment Data Competition/Privatization

4. Audit Reports 1.Vehicle Replacement 1.Improve Vehicle Replacement Process 2.Improve Fleet Addition Process 2.Metered Equipment Use Metered Equipment More Efficiently Excessive Scooters at Water Treatment Plant Improve Equipment Replacement Process 3.Transport Vehicles 1.Reduce the Underutilized and Oversized Transport Fleet

5. Areas of Concern Policies & Procedures-Internal & City Wide-Have, Adhere, Current Database-Accuracy Replacement-Replacement Guidelines Utilization-Semi-Annual Review Maintenance-Should we fix it? Staffing- The right levels Parts-JIT

6. The Results Pros New Role-Participate in acquisition and utilization decisions Vehicle Review Committee Semi-annual utilization review 128 Fleet Reductions since June 2004 Cons Unreasonable recommendations (i.e. transport utilization standard, scooter reductions) Patrol Replacement behind schedule Time consuming ( Redundant Recommendations )

7. Conclusion Establish an Audit Team, before the audit comes Audit yourself, Identify weaknesses in your operation, Continually improve and document revisions Review or Revise Processes and Procedures Establish departmental liaisons to address Fleet issues Planning, Organizing, Leadership, Control