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DriveCam ® Program Board of County Commissioners October 6, 2009.

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Presentation on theme: "DriveCam ® Program Board of County Commissioners October 6, 2009."— Presentation transcript:

1 DriveCam ® Program Board of County Commissioners October 6, 2009

2 Outline Risk Mgmt Overview Fleet Overview DriveCam Review Chronology of Program Program Outcomes Financial Outcomes Unexpected Benefits Summary

3 Outline Risk Mgmt Overview Fleet Overview Drivecam Review Chronology of Program Program Outcomes Financial Outcomes Unexpected Benefits Summary

4 Risk Management Overview Excess Liability (includes automobile liability) retention is $1,000,000 Workers Compensation retention is $2,000,000 Property retention is $500,000 or 2% of insured value for named windstorms Self Insured for all lines of insurance coverage:

5 Risk Management Overview Responsible for: Developing and enforcing Safety and Health Manual Developing and conducting training programs Identifying loss trends and putting measures in place to minimize losses associated with negative trends

6 Outline Risk Mgmt Overview Fleet Overview DriveCam Review Chronology of Program Program Outcomes Financial Outcomes Unexpected Benefits Summary

7 Fleet Overview Orange County Fleet Statistics Sedans, Pickups, SUV’s, Vans 1,524 vehicles Medium and Heavy Trucks 370 vehicles Fire and Rescue 120 vehicles Total Fleet 2,014 vehicles

8 Outline Risk Mgmt Overview Fleet Overview DriveCam Review Chronology of Program Program Outcomes Financial Outcomes Unexpected Benefits Summary

9 DriveCam Review What DriveCam is: Digital data recorder that only saves the recordings when “triggered” It saves a total of 8 seconds. The camera is “triggered” to save the recordings by excessive G- Forces caused by collisions, hard braking or acceleration, or hard cornering

10 DriveCam Review What DriveCam is: Behavior modification tool that is used to show drivers their unsafe behaviors and to eliminate them Allows factual evidence of accidents to be viewed and allows informed decisions to be made regarding the financial responsibility of automobile accidents

11 DriveCam Review What DriveCam is not: It is not remote activated camera that allows an employee to be spied on It does not allow constant monitoring of an employee’s location or actions

12 Outline Risk Mgmt Overview Fleet Overview DriveCam Review Chronology of Program Program Outcomes Financial Outcomes Unexpected Benefits Summary

13 Chronology of Program 5/2007-8/2007 Pilot program conducted with 30 vehicles Sept 2007Board of County Commissioners approves implementation of program to include 750 DriveCam units installed over three (3) years March 2008250 DriveCam units installed December 2008250 DriveCam units installed (530 total units in use Countywide) October 2009Final 250 DriveCam units to be installed

14 Outline Risk Mgmt Overview Fleet Overview DriveCam Review Chronology of Program Program Outcomes Financial Outcomes Unexpected Benefits Summary

15 Program Outcomes Coaching Process 1.DriveCam Units download any saved video clips nightly via built in cellular transmitter 2.DriveCam specialists review saved video clips for traffic violations, safety violations or violations of County policy 3.Violations are given a score based on severity and marked as a “coachable” offense 4.Designated staff from each department meet with employees to discuss behavior and ways to modify that behavior to improve their driving safety

16 Program Outcomes Top 5 Monthly Coachable Incidents 1.Not Wearing Seatbelt50 per month 2.Following too Close45 per month 3.Failure to Scan Roadway30 per month 4.Stop Sign/Red Light Violations25 per month 5.Cellphone Use while Driving15 per month

17 Program Outcomes

18 Coaching vs. Discipline DriveCam’s focus is to coach employees to become better and safer drivers thus lowering the number of accidents that occur However, safety violations that involve the failure to use personal protective equipment, violation of traffic laws, or violation of Administrative Regulations cannot be ignored when identified during the coaching process Administrative Regulation 2.12 requires supervisors to discipline employees that violate safety policies

19 Outline Risk Mgmt Overview Fleet Overview DriveCam Review Chronology of Program Program Outcomes Financial Outcomes Unexpected Benefits Summary

20 Financial Outcomes Historical Automobile Liability Costs *FY 08-09 includes $200,000 loss from vehicle not equipped with Drivecam

21 Financial Outcomes Historical Automobile Liability Frequency

22 Financial Outcomes

23 Outcomes from DriveCam for this incident: FHP responded to accident. Didn’t initially issue a citation because other party claimed Orange County ran the red light. FHP later issued a citation to the other party after reviewing the video. State Farm sent a letter indicating we were the responsible party and indicated the damage to their insured’s vehicle was approximately $10,000. After reviewing the video, they withdrew their demand and accepted 100% liability. OC RM received a Notice of Representation from Morgan & Morgan. Attorney rescinded notice and declined accepting the case after reviewing video saving Orange County an estimated $30,000 in defense attorney fees.

24 Financial Outcomes

25 Outcomes from DriveCam for this incident: FHP responded to accident. There was a question who ran the red light. The driver of the other vehicle indicated Orange County ran the light. The video was forwarded to FHP for their review and they verbally indicated the other party was at fault and this would be reflected in their accident report. Carrier for the at-fault driver has accepted full liability for the accident.

26 Outline Risk Mgmt Overview Fleet Overview DriveCam Review Chronology of Program Program Outcomes Financial Outcomes Unexpected Benefits Summary

27 Unexpected Benefits

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29 Outline Risk Mgmt Overview Fleet Overview DriveCam Review Chronology of Program Program Outcomes Financial Outcomes Unexpected Benefits Summary

30 Summary and Recommendations Coaching of drivers significantly improved their driving behaviors as indicated by the 60% reduction in “coachable” behaviors Safety violations are being handled as any other employee safety procedure violations There has been a reduction of 40% in the frequency of automobile accidents. There has a been a reduction of 41% in the severity of automobile accidents since implementation of DriveCam.

31 Summary and Recommendations Orange County has a large fleet of over 2000 vehicles Program Benefits Promotes the safety of employees and citizens Reduction in costs associated with property damage, liability, and workers compensation Increased effectiveness of Claims Management Improved Public Perception Stop signs Speeding Aggressive Driving

32 Proposed DriveCam ® Program Board of County Commissioners October 6, 2007


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