Editor Guide: Sending Reviewer Reminders in Editorial Manager™ Created by J. Strusz 12/03/2010

Contents: Reviewer Reminder Reports Reviewer Un-invited – No Responseslides 3-8 Reviewer Reminders slides 9-14 Setting up Automatic Review Reminders slides Frequently Asked Questions slides xx-xx Editor Guide: Sending Reviewer Reminders in Editorial Manager™

Reviewer Reminder Reports in Editorial Manager There are 2 reminder reports available for use with Reviewer Assignments in Editorial Manager: 1.Reviewer Invited – No Response 2.Reviewer Reminder Report These reports are accessible to users with the proper permissions activated via Send Reminder Letters links in the Administrative Functions section of the Editor Main Menu. If you do not see the Send Reminder Letters link in the Administrative Functions area of your Editor Main Menu, please contact Editorial Solutions.Editorial Solutions

'Reviewer Invited – No Response' Report The 'Reviewer Invited – No Response' Report is used to send reminders to reviewers regarding outstanding invitations. Click on the 'Reviewer Invited – No Response Report ' link to get started.

'Reviewer Invited – No Response' Report The default settings for this report are shown below. Enter the appropriate search criteria, then click on 'Submit'. Check this box to search for all outstanding review invitations for which the initial invitation was sent within the last 5 days. NOTE: If the default number of days a reviewer has to respond to an invitation is 5 days, change this number as necessary to ensure search results are returned.

'Reviewer Invited – No Response' Report The above report shows all of the outstanding reviewer invitations which meet the Search criteria entered on the previous page. NOTE: Clicking the Details or History links will cause the Details page or History page for that paper to open in a new window. Clicking on a person's name will open that person's People Information page in a new window. Check the Send Reminder box for each person to whom you'd like to send a reminder , then click on the 'Send Reminders' button at the bottom of the page.

'Reviewer Invited – No Response' Report On the next screen, select the Reminder Letter you would like to send (for example, 'Reviewer Invitation Reminder'). Then, click on either 'Send Reminder Letters' or 'Customize Letter' to proceed.

8 'Reviewer Invited – No Response' Report Click on the hyperlinked Reminder Letter name to customize your letter. When ready to send your reminders, click Send All Letters. Clicking on Customize Letter will display the following screen: Clicking on Send Reminders will display the following screen: Click on Send Reminder Letters Now to send the reminders immediately, or set a delivery date and time and click Submit.

9 Reviewer Reminder Report The Reviewer Reminder Report is used to send reminders to reviewers regarding upcoming, due, or overdue review assignments. Click on the 'Reviewer Reminder Report ' link to get started.

10 Reviewer Reminder Report

11 Search Results Search Criteria Reviewer Reminder Report

12 The Reviewer Reminder Report contains useful information regarding the date the review is due, how many days are left until the review is due (or how many days overdue the assignment is), and the date of the last reminder. To send reminders, check the boxes next to those assignments requiring reminders, then click on the 'Send Reminders' button. Reviewer Reminder Report

13 Reviewer Reminder Report

14 Reviewer Reminder Report Clicking on Customize Letter will display the following screen:

15 Automated Reviewer Reminder Report The Automated Reviewer Reminder Report is used to set up reminders to be sent automatically to reviewers whose assignments meet the preset criteria.

16 Automated Reviewer Reminder Report Automated Reviewer Reminders can be customized according to reminder type, reviewer role, handling Editor, article type, or section/category. Set up a separate reminder for each specific set of criteria you'd like to use. For example: 'Reviewer Invitation Reminder – 2 days after invitation', 'Upcoming Review Reminder – 1 day before due date', or 'Overdue Review Reminder – 2 days past due'. For assistance with Automated Review Reminders, please contact Editorial Solutions. Editorial Solutions

17 Automated Reviewer Reminder Report