Domestic Cost Entry and Approval RLM System

Costing of Finished Goods Purchase Orders Domestic FGPOs are orders Directions placed directly to the factories Related Vendors (e.g., MG, AIHL) are NOT involved Costing of Domestic FGPOs is done by PO Entry in the purchasing company (e.g., Jordache, DS, etc) Production Coordinators can update costs as well as approve them NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.

Glossary of Training Terms The following terms will be used throughout this training program: –Field: A box on the screen into which you enter information –Value: The information (data) being entered in the field. Example: Division number, FGPO number –Icon: An image you may click to perform a function such as select, submit or exit –(Single-)Click: Also “Select.” Hitting the left mouse button once. This will activate an icon or select a row in a list of values –Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Using the RLM System These are the primary icons you will use: – Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) – Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen – OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen – Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) – Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Enter your User ID and Password here Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive. Sign On

Click the check (or hit the Enter key) to proceed Welcome

Costing and Approval Click to the next slide for Costing Click here for Approval

Enter the Company number Select Application Enter the application number for the menu or click the correct button in the menu at left Enter the application number for your PO Entry menu or click the correct button in the menu at left

Click OK FGPO Header Find the PO you want to cost

FGPO Details: Styles Right-click on a style line Select “Change Costs”

Cost Sheet Entry: The Cost Sheet Click into a field to enter or change a value Make sure the header information is correct Scroll down to continue entering the cost

Cost Sheet Entry: The Cost Sheet In this view you can use the “Opt” column to add or edit lines The “Opt” values are listed here: Enter “1” to duplicate a line, “2” to dupe it twice, etc

The Cost Sheet: Description The Domestic cost sheet contains entry fields for various parts of the production process: –Fabric –Pocketing –Sewing Trim –Embroidery & PR Finishing Trim –Contractor Labor –Cost per Garment (Cut & Make) –Totals and Variances

Cost Sheet Entry: Add Fabric Description Enter “F” in the last column of the Allowance line and hit the Enter key You should enter the fabric description

Enter Fabric Description Click on a line and type the description Click OK to return to the cost sheet

Cost Sheet Entry: The Cost Sheet To see the cost sheet by section with column headings, click “Alternate Entry Mode”

Cost Sheet: View Headings You may click into the field description and edit it Note: When you change the field description text it turns to all CAPITAL LETTERS so anyone who looks at it can identify the changes.

Cost Sheet: View Headings At any time you may click this icon to refresh the calculations At any point you may click the Back button (F2) to return to the original entry mode

Cost Sheet: Fabric Click the double arrow to scroll down to the next section You may enter values in the first and second columns. Update Allowance % in the Allowance column for a given row. Cost/Gmt and Cost/Dz are calculated by the system Note: For many (if not most) non-inter- company POs only Cut and Make is required. Click here to skip to that screen.here

Cost Sheet: Pocketing Enter the pocketing PX/YD, Utilization/Dozen and Allowance (if any) Click here at any time to (re)calculate the Cost Sheet

Cost Sheet: Cut and Make Enter the Cost per Dozen for only ONE type of cut and make Note: For many (if not most) non-inter- company POs only Cut and Make is required. Skip to Finalization if so.Finalization

Cost Sheet: Sewing Trim Enter the Cost per UNIT for trims used Enter the Quantity of the trim used per DOZEN

Cost Sheet: Embroidery/Finishing Enter the Cost per UNIT for trims used Enter the Quantity of the trim used per DOZEN

Cost Sheet: Total Trim Click here at any time to (re)calculate the Cost Sheet

Cost Sheet: Hanger Charge Enter the Cost per DOZEN for Hangers

Cost Sheet: Factory Cost Rounding Var is a system field – do not enter any value Click here to (re)calculate the Cost Sheet

Finalize Cost Sheet Click “Final” to finalize the cost sheet and send it to the Production Coordinator for approval

What Happens Next Production in NY must Approve the cost sheet If Production disagrees with the cost, they can edit the cost sheet themselves Continue with Domestic Approval instructions

Domestic Cost Approval Select “Display orders for all contractors” (F10 key) to see all POs Type a User PO and press Enter or…

Select PO for Approval Right-Click on a PO line and select “Costing”

Approve Cost Sheet Scroll down (or use PgUp/PgDn keys) to view the whole cost sheet

Approve Cost Sheet To see the cost sheet by section with column headings, click “Alternate Entry Mode”

Update Cost Sheet (if necessary)

Finalize Approval of Cost When complete, click “Finalize”