Local Authority Carbon Management Pilot Programme Phase 3

Contents Climate Change Environment Strategy Carbon Management Project Plan Ongoing Work & Toolkit Next Steps and Outcomes

Climate Change Change in Earth’s weather patterns More extremes of weather Rising Earth Temperatures Rising Sea levels Caused by greenhouse gas emissions Carbon Dioxide is main greenhouse gas Carbon Dioxide is released from fossil fuels

Environment Strategy Links 2003 Government White Paper – Carbon Dioxide Reductions Renewable and Sustainable Energy Use Challenge to change behaviour and attitudes Challenge to make prudent use of natural resources Carbon Trust – Double rate of energy efficiency improvements Carbon Management is one of the key actions

What is Carbon Management? A systematic approach to allow organisations to exploit the opportunities relating to climate change and to mitigate the risks 5 Step Process with help from Carbon Trust in the form of consultancy support to produce strategy and implementation plan

Objectives of Carbon Management Raise Awareness Deal with Issues Adapt to future change Integrate with regulation and vision of Council

What impact do Local Authorities have? Indirect impacts Influence local development and planning, influence on staff commute and behaviour Supply chain impacts Direct impacts Energy and fuel use, asset management Increasing significance… …but leading by example implies starting here =>

The 5 Step Process 1 Get Started 2 Determine Current Position and Strategic Approach 3 Evaluate Options 4 Develop Implement’n Plan Build the team Engage with stakeholders Understand roles & responsibilities Produce the Project Plan Where are we now? What’s driving us? What’s our emissions baseline? What’s our vision and goal? Produce the Case for Action What emissions reduction opportunities do we have? How do we prioritise them? What’s worked elsewhere? Produce the Options Appraisal Making the Plan work Keeping it fresh Capturing the benefits Produce Periodic Implementation Reports 5 Implement and Review What’s our forward strategy? What actions do we commit to? How do we embed carbon management? Produce the Strategy and Implementation Plan

THE FINAL DELIVERABLE - CMSIP Carbon Management Strategy and Implementation Plan Reporting, Evaluation & Embedding: Responsibilities Procedures Frequency Integration with existing policies, procedures, objectives & management systems CM Strategy: Vision Objectives Targets Means of achievement Governance and ownership: Main roles & responsibilities for management & review Integration with existing governance structures Creation of a carbon management group Implementation plan: Past actions Shortlisted opportunities MACC Action timetable Individual responsibilities Risks & issues management Key success factors KPIs & performance metrics Carbon savings Cost benefit calculation Communications plan: Objectives Targets Channels Messages Timing Emissions: Scope Baseline Projections

ROLE: Promotes CM within LA Engages stakeholders & aligns CM with LA activities Provides support to PL & arranges same from others Project Sponsor(s) (senior manager & Member) ROLE: Manages overall process within LA Secures & integrates inputs from stakeholders Supported by ‘core team’ as appropriate Project Leader Either take responsibility for, or are engaged in: Assessing emissions Developing vision & strategy objectives Identifying projects Building business cases Defining action plan Implementing plan Core team e.g. officers from public buildings, fleet management, street lighting etc Other Stakeholders e.g. other Members, Director of Finance, devolved budget holders (schools, leisure, housing), heads of services, corporate communications, council staff Aware of policy Informed on progress Involved as necessary PROGRAMME ROLES

Programme Roles (2) Technical Project Manager: Andrew Atkinson Project Sponsors: Colin Clark and Cllr Sewell Carbon Trust Regional Manager: Barrie Brass Core Team – BEST Officer Group Member Working Group?

PROGRAMME ORGANISATION (2) Medway UA Southampton UA Canterbury DC Eastleigh DC Winchester City C Wiltshire CC Crawley BC Warwick DC Spelthorne DC Wycombe DC LB Islington LB Havering LB Greenwich Milton Keynes UA Sefton MBC Tameside UA Chester DC Charnwood Borough DC Manchester MBC Nottingham City UA Calderdale MBC East Riding UA Highland South Tyneside MBC North Yorkshire CC Fife

First steps… Build team Identify stakeholders –Stakeholder meetings Communicate the project Determine scope Identify data needs and data owners Identify known opportunities Analyse business and decision making cycles Identify early risks and issues Write project plan (end July 2005) 1

And then… Understand the drivers for change Compile the emissions baseline and forecasts Develop vision & strategic goals (end September 2005) 2

LACM Phase 3 Route Map – Linear View Step One Step Two Step Three Step Four Step Five Flexible Consultant Support Launch Engagement / Stakeholder Meetings Cluster Planning Workshop Project Plan Cluster Vision & Strategy & Opportunities Workshop Case for Action Individual LA Opportunities Workshop Opportunities Assessment Report Cluster Implementation Planning Workshop Draft Strategy & Implementation Plan (SIP) SIP LA Presentation Meeting SIP (to Carbon Trust) End of Consultant Support 12 May 05 June / July May / June End July End September End November November / December Early January End January End March 06

Next Step Project Plan

Outcomes from Scrutiny Committee Buy-in from stakeholders Member support is vital Member Carbon Management / Climate Change working Group Quarterly Reporting to Scrutiny Committee Communications – press releases, internal news, etc