2. The Team Janine Hamilton – Sustainable Procurement Project Manager Graduated from the University of Leeds in 2008 with a Sociology and Social Policy degree. Worked with the Leeds City Council Procurement Unit on the delivery of a large PFI Housing Regeneration Project, specifically focusing on the development of sustainable housing. As Project Manager for the SPCE, Janine will build a strong working relationship with HE sector procurement professionals and other bodies to build capacity in sustainable development; develop capability in influencing supply chains; develop measurement and monitoring tools and communicate an understanding of CO2 emissions, and other environmental impacts, in the specification, production, delivery, utilisation and disposal of goods and services, purchased by the HE sector.

3. Overview & Objectives 4 Year HEFCE Funded Project with additional funding from the DFCS Aims to make fructuous changes to the way HEIs embed sustainable procurement into existing practices Assist in building capacity through training and guidance, and by developing procurement professionals through action learning in innovative procurement practices Help to develop measurement and monitoring tools for sustainable procurement and scope 3 CO2 emissions targets Work with procurement professionals’ to develop their capability to influence supply chains Understand and help address process issues such as e-tendering including engaging in flexing procurement projects to test sustainable procurement methodologies in order to develop best practice Capture and report significant developments and share good practice throughout the sector

4. Achievements & Developments Steering Committee set up and first meeting conducted Establishing links with potential partners – EAUC, AUPO, CO2 Sense Yorkshire, Envirolink etc Collaborating with Action Sustainability on a Flexible Framework pilot programme for 6 HEI’s April 2010 Two training courses on ‘First Steps in Sustainable Procurement’ to be delivered in April 2010 Engaging with various organisations to develop a sub-project addressing scope 3 CO2 emissions across the sector in line with the HEFCE Carbon Reduction Strategy Initial website created – Phase 2 of the site due July 2010 in collaboration with Procureweb and JISC Collaboratively working with EAUC on the Poverty in Procurement campaign Guiding procurement professionals in setting sustainability criteria for large scale up & coming Tenders Attending several conferences throughout the year to promote the project and conduct sector consultation on sustainable procurement

5. Communications Strategy The first stage of the SPCE strategy is to identify and prioritise the stakeholder groups into the three priority levels, Primary, Secondary and Tertiary Primary University Senior Management (i.e. Financial Directors, Estates Directors, IT Directors) Purchasing Department Central Teams Secondary Procurement Consortia (NEUPC, NWUPC,LUPC, SUPC and additionally AUPC and HEPCW) End Users and Purchasers– University Staff The External Supply Chain and Advisory Groups Tertiary Sector Based Sustainable Procurement Groups End Users – University Students Research Groups Wider Audience (General Public)

6. High Level Communication Cascades High level project information and awareness communications will be used initially to deliver the announcement of the SPCE ‘s creation, the key objectives and an initial request for involvement. As the project progresses, this level of communication shall be used to supply updates and provide means of communicating continued awareness of the projects key achievements and progress to date. The delivery method for this will be a number of existing channels available to the SPCE: Purchasing Consortia - Initial emails and telephone conversations with the four Purchasing Consortia to inform and educate them on progress University Central Teams - Newsletters and circulation updates sent out to their member Universities by the four Purchasing Consortia in the UK End Users – University Staff - University Intranet Sites and News pages through relationship building with University communications teams

7. Throughout the life of the project the various means of communication used shall be reviewed using feedback loops with key stakeholders. The results will be recorded and reviewed and the communications strategy amended as necessary. Above all, these various communication levels and channels will ensure that awareness of the SPCE is raised within the sector, leading to a greater understanding and engagement of SP and to the embedding of SP into the framework contracts and operating procedures of the sector. End Users – University Students – Updates to be supplied using social networking tools such as Facebook in order to engage the students using communication channels they use on a day to day basis University Senior Management, Sector Based Sustainable Procurement Groups and Research Groups - Traditional engagement methods such as initial email and/ or telephone conversations/ face to face meetings High Level Communication Cascades

8. Overarching Benefits The key benefit will be culture change within the HE sector, shifting away from traditional thinking and contributing towards the embedding of sustainable development within the procurement practice and broader operations of the sector. Procurement professionals will have a single point of contact for information regarding sustainable procurement and a source of advice and guidance SPCE will facilitate the development of procurement professionals, so that they are enabled to make a strategic contribution to their institutions SPCE will assist HEIs in meeting Sustainable Development (SD) objectives, including reduction of carbon footprint, by influencing the supply chain SPCE will demonstrate how by engaging with suppliers, HEIs can develop a commodity-based procurement strategy and contribute to institutional Corporate Social Responsibility

9. Overarching Benefits cont….. All English purchasing consortia will have attained level 3 of the National Action Plan’s Flexible Framework by December 2010 and at least 50 HEIs will have confirmed their attainment of this target SPCE will work with HEIs and consortia to develop and embed innovative sustainable development procurement practice, not simply at the level of e-market places, but in embedding sustainability criteria within the procurement process The EMM will be developed to incorporate data on sustainable development SPCE will help the sector go beyond a definition of value for money as simply the lowest price option, but will promote the idea of a “just price” Through collaboration with the Carbon Disclosure Project SPCE will develop a sector baseline in accordance with the HEFCE Carbon Reduction Strategy enabling HEI’s to develop a scope 3 CO2 reduction target

10. http://spce.procureweb.ac.uk