OWA Basic Training

Topics Mail Logging into OWA Navigating mailbox: Reading messages New messages New mail folders Reply/Forward/Print/Delete Mark, Flag, Pin messages Filter, Sort, Conversation View Archive or Move messages Mark junk Rules Mail Settings Setting up signature Setting up out-of-office reply Changing Default Reply Setting alert for incoming mail 2 Mail Settings, cont. Blocked/Safe list Copy/Paste Excel tables into OWA Advanced Search Display settings Contacts Viewing Contacts Adding Contacts Importing contacts Calendars Viewing calendars Change view Search Calendar Create event Setting up meetings Viewing room calendars Sharing calendars (and unsharing)

OWA: Outlook Web Access 3 OWA allows you to access your through any web browser connected to the internet. OWA is part of Office 365. The Outlook client also allows you to access your , but requires you to install software on your device. Outlook is included as part of the Microsoft Office suite. Generally, the Outlook client offers more features than OWA. OWA offers anywhere access, and is (generally) faster. OWA offers the most frequently used features of the client, with no need to install software.

OWA Interactive Training 4 Click on area indicated (reading or slideshow view) Peach callouts indicate when action is required from you. Click on the indicated object (this one). Yes! Just like that!

Logging in 5

Logging in 6 Nav bar with support info, training, and guidelines

Logging in 7 Access OWA here using your WUSTL key

Logging in 8 Or go directly to the OWA portal: click

Navigating Your Mailbox 9 Click on a message to open in the reading pane. Double-click to open in a new window. click

Navigating Your Mailbox 10 Folders in far left pane. Search for messages or people. Create new message or folder. Folder list search New message Right-click a folder to create new

Navigating Your Mailbox 11 Default setting is Reply all (change under Gear  Options). Click down arrow to Reply, Forward, Print, etc. click

Navigating Your Mailbox 12 Hover over message to: delete, mark as read/unread, flag, pin

Navigating Your Mailbox 13 Click All to: Filter, Sort, and Turn on and off Conversation View (by folder) click

Navigating Your Mailbox 14 Selecting a message changes your task ribbon along the top. Archiving moves messages from inbox without deleting. click

Navigating Your Mailbox 15 Set up an Archive folder the first time you archive (play video for example).

Navigating Your Mailbox 16 Sweep to delete or archive batches of s. Mark Junk s. Move to different folder (can create new folder here).

Creating Rules 17 Right-click a message to create a new rule based on this message. Rules allow you to automate actions when a message is received (such as moving to a particular folder).

Setting Up a Signature 18 Click gear, and choose Options.

Setting Up a Signature 19 Under Layout, choose Signature. Select options. Save. Click the back arrow next to Options to return to mailbox.

Setting Up Automatic Replies 20 Under Automatic processing, choose Automatic replies. Save. Click the back arrow next to Options to return.

Changing Default Reply 21 Under Automatic processing, choose Reply settings. Select choice, click Save. Click the back arrow next to Options to return to mailbox.

Setting an alert for incoming mail 22 Under Mail, choose Message options. Select preference, click Save. Click the back arrow next to Options to return to mailbox.

Searching in OWA 23 In OWA, begin searching in the search field in the upper-left hand corner. You can choose the folder to narrow your search, as well as by age, whether attachments are included, and from whom the message was received.

Copying an Excel Table into OWA 24 In the Outlook Client, right-click to show Paste Options, including Keep Source Formatting. There are no paste options currently available in OWA. However, if you format your data in Excel as a table, and then copy, your formatting will be preserved. Be sure you are using HTML for message formatting (under Options)

Display Settings 25 Gear  Display settings.

Block or Allow Mail 26 Block users by choosing Options  Mail  Accounts  Block or allow Add Safe Senders, and Blocked Senders, and click + To edit or remove from Blocked or Safe list, select and choose pencil to edit or trash to delete.

Contacts 27 Contacts are accessed through the People app. Click the App launcher in the upper left (or right on small windows), and choose the People tile.

Contacts 28 Use Search People to find contacts in the Wash U Directory. If no search results appear, be sure you are searching the Directory. Add to contacts, or a Contact List. click

Contacts 29 To add a Contact not in the Wash U Directory, choose New  Contact. To import contacts from other accounts, choose Manage  Import contacts.

Calendars 30 Click the App launcher in the upper left (or right for small windows), and choose the Calendar tile.

Pin the Calendar to Navbar 31 From the app launcher, hover over top right corner. Click on ellipsis that appears. Click Pin to navbar. Do the same for your Mail App, as well, to quickly switch between them.

Calendars 32 Change Calendar View in upper right. Search Calendar events in upper left. Share with others (full details or just availability).

Calendars 33 Sharing: Click Share twice. Enter address(es) in Share with: (just type name to search Wash U directory or contacts). Customize subject line. Choose permission level. Choose which Calendar. Hit Send. Click twice Enter s, or search by name Choose calendar to share Select permissions

Calendars 34 Unsharing: Right-click your calendar. Choose Permissions… Change permission level or click x to remove altogether. Save or Discard changes.

Calendars: Create an Event 35 Click New. Under Details, add a title, location, and start and end dates and times. If it's an all day event, select the All day check box. When you don't want others to see the details of a calendar event, select the Private check box. To make this a recurring meeting (a series), in the Repeat list, pick how often you want it to take place, and in the From and To boxes, set the dates that you want the recurring appointments to span, for example, repeat this meeting every Wednesday from March 4th to May 6th. In the Reminder box, set the lead time to remind the participants of the approaching appointment. NOTE Use the reminder and Send reminder to boxes to send an reminder to yourself or to the participants. Fill out the reminder message box, and click Save.

Calendars: Set Up a Meeting 36 Follow steps for creating a calendar event. Add people. Add room to search room calendar. click Enter s, or search by name Scheduling assistant allows you to view availability of meeting participants and rooms

Support Site 37