1 Confidential Material IT Finance Sony Pictures Entertainment Information Technology May 2013
2Confidential Material IT Finance Agenda IT Finance Organization IT Finance Initiatives Financial Reviews –FY 2013 – Capital and Operating Expense –FY 2014 – Capital and Operating Expense –Headcount Projects –2013 & 2014 Projects –Projects started and potential upcoming projects for Greenlight FY14 Budget Challenges –$6.4M included in FY14 submission Sony Japan Savings Initiative –Potential Overlap with SPE P&O Initiatives
3Confidential Material IT Finance IT Finance Organization Dean Dunaier IT Finance Zahara Ramji SAP & Corporate Special Projects Liza Almeida TCS Contract Gaspar Vasquez ADM, EIS & ITPS Operating Expense Yuka Okada Infrastructure Jodi Flaherty MPG, HE & TV Labor/PPM Charles Yam External Labor Shirley Wright OCIO & RCIO’s Capital Charmagne Tellis International Transactions Elizabeth Weintraub IT Finance & Facilities
4Confidential Material IT Finance 2014 IT Finance Initiatives Rolling Forecast for Operating Expense Active monthly re-forecast at cost center level BPC Integrated Planning Incorporate current processes into BPC, train and implement Total Cost of Ownership POC – Apptio and Digital Fuel (VMware) Cost of IT Services and IT Showback Headcount & Labor Analysis Deeper analytics regarding labor consumption Internal and External resource reviews Timely capitalization of multiple release projects Plan Projects by month and effort (Cap/Exp) Increase planning efficiency and Cash Flow forecasting accuracy Requires more detail review of project spend Ariba and PPM Automation Benefits Realization Portfolio
5Confidential Material IT Finance April 2013 – Unfavorable $0.4M by Effort
6Confidential Material IT Finance April 2013 – Unfavorable $0.4M by Account
7Confidential Material IT Finance FY14 Vs FY13 – Increase of $4.2M by Effort
8Confidential Material IT Finance FY14 Vs FY13 – Increase of $4.2M by Account
9Confidential Material IT Finance Headcount 32 vacant positions 7.9% vacancy rate Planned vacancy credit of $100k/mo * Eliminated 10 positions from FY14 as follows: 1.RPM 5 2.MP Arch 1 3.GPMS 4
10Confidential Material IT Finance Project Spend by DCIO and Type
11Confidential Material IT Finance IT Funded Projects
12Confidential Material IT Finance Potential Greenlight Projects
13Confidential Material IT Finance IT Challenges $6.4M
14Confidential Material IT Finance IT Challenges $6.4M Challenge Status Salary & Wages – Eliminated 2 HE positions; no plans to re-hire positions Telecom – Negotiating Level 3 and global providers – savings may occur in BU’s Data Center – fixed costs primarily with Digital Realty and SCA T&E – Stretch goal; may see increase in project T&E M&R – Infrastructure accessing M&R agreements not to renew – increase risks and potential repair costs Outside Services – Achieve with fewer projects, increase internal labor efforts on projects, limit project spend
15Confidential Material IT Finance Sony Japan Saving Initiatives Five taskforce teams crated that include staff from Pictures, Music, Games, Mobile and Electronics to collaborate on infrastructure savings opportunities. Below are the 5 teams including the taskforce leader and the SPE lead contact name. The steering committee of 5 Divisional CIO’s reports directly to Sakai. 1.Global Helpdesk - Brian Yeoh & Jamie Peterson 2.Network Carrier – Tom Curran & Paul Ashurst 3. Cloud – Allen Wadsworth & Tom Curran 4.Datacenter Optimization – Ray Schwab & Ken Lee 5.Opportunity Discovery – Mark Delorenzo & Ferd Fattorini
16Confidential Material IT Finance Appendix
17Confidential Material IT Finance FY13 Actuals Vs Budget – Unfavorable $1.0M by Effort
18Confidential Material IT Finance FY13 Actuals Vs Budget – Unfavorable $1.0M by Account