Step 1: Go to 2/29/16

Step 2: Make sure the top of your screen shows “Start A Reservation”. Then begin by entering your preferred “Location” (ZIP or City, State or Airport), the pick up date & time, and the return date & time. Conclude at the bottom with the Account number, which is UTS701. Click “Continue” once you have completed all information..

Step 3: This page lists all the locations that are in the area, which was my preferred location. Press “Select” on your preferred location in order to continue.

Step 4: This screen lists all the vehicle classes you may choose from. There are more options if you continue to scroll down. Scroll down until you find your desired vehicle class. Note: If you input the correct account number UTS701 You should see “TAMU Central Texas – Direct Bill on top

Continue Step 4: Please click on the green “Select” button under your desired vehicle class. Reminder: The vehicle class that should always be selected is “Full Size”

Step 5: Please click on the green “Continue to Review” button, unless you are requesting any extra add on. (Important: You should not add any of the extra features unless previously requested. The GPS feature is the only add on that will be reimbursable/paid by our university.)

Step 6: Review ALL information to ensure it is accurate. If changes need to be made, click the “Modify” button found next to the desired category. Only select the category you wish to modify. Scroll down to continue reviewing.

Step 6 Continue: Fill out the Contact Details: Renter’s First & Last Name, phone number, address(The confirmation will be ed to the address provided. Confirm Trip Purpose: If it is for university business please select “Yes” for us to be directly billed. Reminder: You must have prior authorization to travel.

Step 6 Continue: Please fill out the Renter’s Driver License Number and Issuing state. Then click the “Submit” button.

Step 6 Continue: Please review your information as you continue to scroll down.

Step 6 Continue: Once all information have been verified and is accurate click the “Reserve Now” button.

Last Screen: Your confirmation number will auto populate which you have the option to print. The confirmation will also be ed to the provided address.

Step 1: Go to

Step 2: Click the “View/Modify/Cancel”

Step 3: Input your Confirmation number and Renter’s First and Last Name. Then click the “Search” button.

Step 4: The information will then be provided. Please review and verify that it is the reservation you desire reservation to cancel. If you wish to cancel, click the “Cancel Reservation” button.

Step 5: To reassure, it will again show you the reservation information. You will then verify it is the correct reservation you want to cancel and click the “Cancel Reservation”

Step 6: A pop up will then be in the middle of the screen asking if you are sure you want to discard this reservation. If you are sure you want to cancel it click “Yes, Cancel Reservation”

Last screen: In this screen you are able to see that the Reservation was canceled.

Rental Vehicles Notes Spouses and children are allowed in rental vehicles while sponsor is traveling on official University business; however, it is highly discouraged by System Risk Management. Please note that these family members are not covered under the Texas A&M University System insurance policy so if family members travel with you, you must use your own personal insurance or purchase the insurance Enterprise offers at your own personal expense. You will not be reimbursed should you choose to take out this added insurance. You may get a rental vehicle for prospective employees, guest speakers, etc. at the contracted rate, if authorized. Reservations are made in exactly the same manner as those for employees. Since these are non-employees, instead of a travel request, there will be a memo. A rental vehicle request form will still need to be completed. Should someone of this nature choose to drive instead of fly, and it is authorized by the department chair, you can place the reservation with the Enterprise location closest to them. You may reserve a rental vehicle for any employee at the location of their choosing. Some prefer to pick up their vehicles at a location close to their residence due to convenience.

Continue: Rental Vehicles Notes Travel paperwork, to include rental vehicle requests, will be completed prior to traveling. Once paperwork is completed and signed, you will go to to make your rental reservation following the attached instructions. Fuel will need to be purchased with your personal card or DART card. Original receipt will need to be provided. Once the renter returns, you will collect the pink sheet from Enterprise. Once you have received all necessary documents to process the rental, fill out the voucher prep form, get the appropriate signature(s), and submit to Accounts Payable. This packet will include the voucher prep form, the pink sheet from Enterprise, the travel request, the rental vehicle request, and the invoice from Enterprise. Note: Fuel purchased with your personal card will need to be submitted with a travel voucher, rental vehicle request, and travel request.

Most Common Mistakes When preparing a Voucher Preparation Form: Include the Invoice, Travel Request, Rental Request and Pink Enterprise Slip. –Please make sure to input the Date Invoice Received (on Campus) please make sure to input the date that Shawn informs you was the date the invoice was received. –Date Goods/Service(s) Received on Campus: Is the date the rental vehicle was returned. –Please make sure to Attach the Travel Request Form, and Authorized Blanket release if using a Blanket Travel Request. –Signature on the Voucher Prep Form must be the Account Holders even if it for a payment on a rental car they used. Note: This is because their signature is authorized in order to make a payment using their account. Enterprise is also an invoice to a vendor and not a reimbursement to themselves. As long as they had permission to travel by their supervisor, it is okay for them to authorize the payment to Enterprise.

Continue: Most Common Mistakes When preparing a Rental Request Form, please make sure that the date of pick up is listed with the correct date. –For example: If your Travel Request shows that you are authorized to travel 01/12/16-01/15/16 and you are leaving at 6 am. You may need to pick up the vehicle the night before, which means on your Rental Request form you will input 01/11/16 as the pick up date. You would do the same if the vehicle has to be turned in the next morning because the location closed prior to arriving. If there was any unforeseen circumstances, please have the account holder change and initial the Rental Request Form. Please make sure if you are leaving from Killeen that your first choice is the CarShare. Make sure to attach documentation showing the CarShare was unavailable for the travel dates and times. If you don’t have an account, contact Shawn for availability inquiry.