1. Purchase Request Online System
November 20, 2018

2. Login Screen
ONID Username and Password

3. Main Menu Input Index Click Submit Pick Purchase Type Click Continue
Example ABC123
Click Submit
Shows Index information
Pick Purchase Type
Event
Meeting
Operating Expense
Travel
Click Continue

4. Purchase Request – Events

5. Existing Event
Purpose for creating more then one PR related to existing event
Only previous events associated with Index will appear here
Select Event and click continue to create Purchase Request

6. Create New Event Event Name Event Description Who is Hosting
Where is Event
Date, Start & End Time of Event
Advertising

7. Purchase Request - Meetings

8. Existing Meeting
Purpose for creating more then one PR related to existing meeting
Only previous meetings associated with Index will appear here
Select Meeting and click continue to create Purchase Request

9. Create New Meeting Meeting Name Description of Meeting
Where is meeting
Why holding meeting
Date, Start & End Time of Meeting
A General Description of who is to attend

10. Purchase Request - Travel

11. Existing Travel
Purpose for creating more then one PR related to existing travel
Only previous travel associated with Index will appear here
Select Travel and click continue to create Purchase Request

12. Create New Travel Travel Description Attending Where Why
Leaving, Date & Time
Returning, Date & Time

13. Operating Expense Input Index – Press Submit
Select Purchase Type: Operating Expense – Click Continue
Fill out PR

14. Filling Out the Form – Part 1 Vender Info – Top Left Corner
Name*
Location**
Address
City
State
Zip
Phone*
Fax
Website**
*Required
**Only one is required not both

15. Filling Out the Form – Part 2 Contact Info – Top Right Corner
Send Invoice
Additional Contact Information
Name
Phone
Delivering Instructions
Special Instructions

16. Filling Out the Form – Part 3 Items Purchased – Mid Section
Item Description
Type of Item
Quantity
Price Per Item (If purchasing only one)
System will automatically give total price for multiple items
Edit Item
Delete Item

17. Filling Out the Form – Part 4 Transaction Info – Bottom Left Corner
Transaction Type
Payment Method
How you want the Business Center to pay for the PR
Notes
Any additional information for the Business Center
Advertisement
Will automatically fill in with types you picked previously

18. Filling Out the Form – Part 5 Signatures – Bottom Right Corner
Organization – Your organization
Index # - Inputted on first screen
Activity Code – specific code within index for expense
Requested By – who is requesting
Budget Administrator– required signer for PR to be official

19. Possible Errors and Printing
Make sure all * are attended to, given error if not
Review one more time before submitting
When ready click submit
Next page will ask where you want your PR printed
Have Budget Administrator sign before taking PR to place of purchase

20. Example

21. End of Presentation
Are there any questions for comments?