Planning, Assessment & Research Analysis and Use of Student Data Part I Administrative Academy Los Angeles Unified School District

Schools are Inundated With Data CAT/6 API Language Census CA Standards Math Assessments AYP Reading assessments Performance Assignments CELDT ELD Portfolios Crime statistics Teacher credentials

Three Types of Data Demographic – Who are our students/staff; what are their characteristics Outcome – What students did; what scores or grades they got Process – What we/they did to get to the outcomes

Demographic Data Student characteristics Gender Ethnicity Language classification Grade level Socio-economic status Parent education Program participation Special Education/GATE Academy Staff characteristics Gender Ethnicity Credentials Grade level and/or courses taught Program participation Professional Development Committees or other assignments

Outcome Data What students learned or achieved Scores on classroom tests Periodic assessments (math & reading) Grades on portfolios Report card marks Scores on standardized tests Graduation / Dropout Post-Secondary enrollment or employment What the school has achieved API Growth AYP Graduation rate / Dropout rate

Types of Outcome Data: Annual and Periodic Assessments Annual Assessments CAT/6 (norm referenced) California Standards (criterion referenced) CELDT Performance Assignments Periodic Assessments Report card marks Teacher made tests Department/grade level tests District assessments, math and reading

Uses of Assessment Data Annual Public accountability Comparison to other schools Examination of trends over time Starting point for periodic assessments Periodic Track student progress during school year Provide information for instructional planning, to help make improvements while students are still in your class

Disadvantages Annual Single snapshot Students may be gone by the time you get results Not always useful for guiding instruction Periodic May still be a snapshot; seldom cumulative May not be related to state assessments

Combining Demographic and Outcome Data Can tell you more about: Which groups of students are doing well? Which groups are not doing well? Can lead you to deeper questions: Are there differing patterns of achievement and/or participation between groups? Are certain groups under-performing or out- performing others? In what areas?

Process Data Helps answer why certain subgroups got the observed outcomes Professional development Use of instructional time and/or resources Classroom organization Scheduling Prior experience (students and teachers) Perceptions Attendance patterns Referrals Generally measured using observation, surveys, questionnaires

Summary of Types of Data Demographic – Who are our students/staff Outcome – How students did Process – What we/they did to get the achieved outcomes

Reflecting on the Data Collaborative reflection on the data can: reveal patterns of strengths and weaknesses in the system (define needs) provide direction for change (set improvement goals & strategies) identify criteria to use in measuring the effectiveness of planned changes (monitor & evaluate)

Where Do I Get the Data to Analyze? Student Assessment Data Systems in LAUSD Student Information Systems (ESIS, SSIS) Student Online and Reporting System (SOAR) Edusoft Decision Support System (DSS)

Types of Data Systems Transactional/ Operational Systems Data entry system Data varies from day to day or periodically Elementary & Secondary SIS, PTRS, IFS Periodic Assessments (Edusoft); Open Court (SOAR) Reporting Systems No data entry Reporting system only Decision Support System (DSS), FRDB

Operational Systems: Elementary and Secondary (SIS) Stand alone, separate systems Data entry source for schools Data maintained at school site and uploaded to Central District office Houses array of demographic and outcome data Reports available (canned and ad hoc) Will be replaced by School Max (ISIS)

Data Available on SIS Demographics ELD/ESL Level State Assessment & Achievement Results District Assessments Health Information Intervention Programs Special Education Eligibility & Services Class rosters Course enrollment Marks Attendance (Secondary) Grade Point Average (Secondary) Master Schedule (Secondary)

Operational Systems: Open Court (SOAR) Data entry source for Open Court Assessments Reports available by teacher, grade level, school, student Quick turnaround: reports can be generated once data entry is made

Uses of Open Court (SOAR) Reports Reports for instructional planning Who needs immediate attention? What strategies need to be reinforced? Are there patterns at certain grade levels?

Operational Systems: Periodic Assessments (Edusoft) Math Assessments, grades K- Algebra English Language Arts, grades 6-8 Science, grades 4-8 (beginning )

Uses of Edusoft Reports Performance by Overall Score for individual students, grade levels and school Performance by standards Item Analysis

Reporting Systems: Decision Support System (DSS) Secure, web-based reporting system Extracts data from operational systems (e.g., Elementary and Secondary SIS, SOAR, Edusoft and others) Pulls data into a single repository, called a data warehouse Reports available to identify trends, patterns Can drill to individual student data

What’s in LAUSD DSS? Student Assessment

What’s in DSS? (cont.) Enrollment and Attendance Location Enrollment Secondary Student Attendance Suspensions Teacher Information Academic Support Intervention Programs Graduation and Promotion Graduation Rates Promotion/Retention Special Education Special Education Services Special Education Teachers/Providers Individualized Education Program Special Education Classes Single Plan Templates Student History School Reports Financial Reports

Uses of the Decision Support System Examination of trends and patterns over time How does this year compare to last year? What does achievement look like for the past 5 years? Comparisons across district How does my school compare to others in my local district and districtwide? Integrated Student History Can drill to individual students and view all achievement data

What System Should I Use? Depends on the Question How did students perform on their assessments last week? Which students are falling behind? Operational: Up to date information (e.g., SIS, SOAR, Edusoft) Are there grade levels showing an increase or decrease over time? Is the school making progress? Historical: Trends and patterns (e.g., DSS, DataQuest)

Other LAUSD Data Systems Welligent IEP and Service Tracking System Electronic IEP information and services Adult Student Information System Data on students in adult schools and centers Early Childhood Information System Data on students in early childhood settings School Max - Integrated Student Information System (ISIS) Replacing current elementary and secondary SIS, integrating Adult and Special Ed. databases

Other Data Sources: LAUSD on the Internet School Accountability Report Card School Performance Indicators School Profile

California Department of Education (CDE) Website Academic Performance Index (API) STAR (including California Standards Tests) Adequate Yearly Progress (AYP) CELDT CAHSEE