Fiscal Officer Meeting Thursday, November 13, 2008 Ernie Cornford

PeopleSoft upgrade to 9.0 sent October 17 The upgrade to PS Financials version 9.0 is scheduled to begin on Saturday, November 22nd It is anticipated that the system will be down the week of November 23rd, which includes 3 business days and 2 holidays The plan is to have the upgraded system up and running on Monday, December 1st

Updates and Training Materials s/fa/controller/ s/fa/controller/ t/financials/ t/financials/

Voucher Deadline Tuesday, November 18. –To “guarantee” check written prior to conversion Vouchers after 11/18. –Will try to pay for 11/21, but no guarantee.

Non PO Voucher Work Sessions Monday, December 1 and Tuesday December 2. 9 AM to 3:30 PM Room 107 South Campus (Training Room)

GL Account Code Scrub A system wide review is anticipated to review PeopleSoft accounts and eliminate (scrub) unused accounts.

Communicate to your departments Dr. Krueger part of Business communication on Separation of Duties. Pass on upgrade information Policy information

Senior Fiscal Officers Meeting November 2008 Joann Wilkinson

Budgeting Beginning Balances in Operations Funds Consistently under budget beginning balances –FY07: Budget $12 mActual $18 m –FY08: Budget $16 mActual $19 m –FY09: Budget $18.5 mActual $20 m Budget low beginning balance and then budget ending balance even lower. Balances are actually going up.

Budgeting Misc Revenues in Operation Funds Budgeting Miscellaneous Revenue well below actual miscellaneous revenues received –FY07:Bdgt $800,000 Actual $2.4 million –FY08:Bdgt $804,000Actual $2.2 million –FY09:Bdgt $1,362,xxx

Budget S&W in Operations Funds Salary and Wages –Original budget is very close to actual FY07: Actual S&W.3% below original budget FY08: Actual S&W 2% below original budget This is very good. But as budgets are adjusted through out the year, we tend to end up over budgeting S&W.

Budget Non Mandatory Transfers in Operations Funds Under Budget Non Mandatory Transfers –FY07: Bdgt $100,000 but transferred $3 million –FY08: Bdgt $1.2 million but transferred $4 million –FY09: Bdgt $3 million

FY10 EDUCATIONAL FEES Due to UM-System by December 15, 2008 Campus submissions for professional school tuition rates New and modified supplemental fees

STUDENT ACTIVITY FEES Due to UM-System Planning & Budget by February 18, 2009 JANUARY 23 rd – The Student Government Assembly receives fee packets FEBRUARY 13 TH – The Assembly will vote on proposed fee increases. ANYONE SEEKING A FEE INCREASE, WHICH NOT MANDATED BY THE SYSTEM, TO ATTEND THE FEBRUARY 13 TH MEETING.

FY10 BUDGET DUE DATES Budgets for all funds EXCEPT FUND 0000 are to be entered by the end of the day FRIDAY, APRIL 10 TH. Budget for Fund 000 are to be entered by the end of the day MONDAY, MAY 18TH

Errol Benson No info provided