1. Budget Update Budget Update Elva Martinez, Assistant Director Budget Planning and Development February 19, 2013 Elva Martinez, Assistant Director Budget Planning and Development February 19, 2013

2. 83rd Legislative Session 2014-2015 Budget Update   Legislative Appropriations Request Process   Fiscal Notes Process and Bills to Watch   Operating Budget Tuition and Fee Forecast Trend Semester Credit Hours (SCH) Mid-year Revenue Adjustments FY14 Budget Planning Calendar Training Classes   Q&A   Legislative Appropriations Request Process   Fiscal Notes Process and Bills to Watch   Operating Budget Tuition and Fee Forecast Trend Semester Credit Hours (SCH) Mid-year Revenue Adjustments FY14 Budget Planning Calendar Training Classes   Q&A

3. 3 83 rd Legislature 2014-2015 Legislative Appropriation Requests (LAR) Process Texas’ two-year budget takes roughly twice that amount of time to prepare, produce, and administer. Agencies develop their appropriations requests in the first year, the legislature approves the General Appropriations Act in the second year, and the budget is implemented over the next two years. Texas Budget 101, http://www.senate.state.tx.us/SRC/pdf/Budget_101-2011.pdfhttp://www.senate.state.tx.us/SRC/pdf/Budget_101-2011.pdf.  Strategic Planning – Spring 2012  LAR Submission – Summer 2012  Legislative Budget Board (LBB) and Governor’s Office Budget Recommendations – Fall 2012  General Appropriations Act – Spring 2013

4. 4 83 rd Legislative Session 2014-2015 Fiscal Notes Process and Potential Impacts  Fiscal Notes Process State statute requires a fiscal note be prepared and accompany a bill or joint resolution as it goes through the legislative process. A fiscal note is a written estimate of the costs, savings, revenue gain, or revenue loss that may result from implementation of requirements in a bill or joint resolution.  Bills to Watch:  Guaranteed Tuition Rate Plan  Set-Aside Tuition for Financial Assistance  Tuition Exemptions – Hazlewood  Concealed Handguns

5. Tuition and Student Fees TOTAL Tuition Statutory Tuition Statutory Tuition Designated Tuition Designated Tuition Lab & Supplemental Fees TOTAL Mandatory Student Fees Desig - Mandatory Student Fees Desig - Mandatory Student Fees Auxiliary - Mandatory Fees Auxiliary - Mandatory Fees TOTAL Incidental Student Fees Desig. Program, Course Fees Desig. Program, Course Fees Auxiliary Student Parking Srvs Auxiliary Student Parking Srvs TUITION AND STUDENT FEES Budget 2012 $143,90644,69599,211261$68,07741,57726,500$22,36118,9763,385$234,605 Budget 2013 $150,60246,385104,217299$68,61540,37328,242$25,16421,6433,521$244,680 Forecast FY2013 $158,03152,696105,335290$68,73440,45728,277$26,38822,8673,521$253,443 (In thousands) Based on Spring Census data

6. Paying Semester Credit Hours 714.3 728.0 708.4 (in thousands) 693.1

7. 7 Mid-Year and Budget FY14 Revenue Projections & Assumptions Methodology: Revenue projections are based on enrollment (paying SCH and/or student headcount) Current Year Revenue Projections FY13  Forecast Revenue Projections for FY13 are currently under review and will be provided to fee administrators by the end of February with recorded budget adjustments, as needed. Budget Year FY14  Revenue Projections for FY14 will be coordinated and provided to fee administrators no later than March 30 th.  Any deviations to these projections will need to be discussed and approved by the Sr. Budget Director prior to departmental completion of BUD documents before April 15 th

8. Expense Budgets - Status Quo Budgets E&G (14 accts) + 19 accounts funded with Designated Tuitions (i.e. 19-7)   Status Quo Base Budgets   Departmental Operating budget preparation assumes no new money, i.e. ‘same base budgets’   BUD process begins before budget planning is complete   University Strategic Resource Planning Council will review budget recommendations in late Spring pending state budget changes (GAA) and other revenue projections   Budget Office will update budgets for new funds awarded and any possible required reductions Exception: Budgets funded by fees   Status Quo Base Budgets   Departmental Operating budget preparation assumes no new money, i.e. ‘same base budgets’   BUD process begins before budget planning is complete   University Strategic Resource Planning Council will review budget recommendations in late Spring pending state budget changes (GAA) and other revenue projections   Budget Office will update budgets for new funds awarded and any possible required reductions Exception: Budgets funded by fees

9. 9 Budget Permanent Position Funding Pre-Planning Salary Review Reports  Budget Office will provide salary review reports by Thursday, March 7 th via Rowdy Space similar to previous years.  Reports are provided to assist in validating budgeted positions and the permanent funding requiring permanent transfers  Permanent positions (filled or vacant) will load from HRMS assignments based on updated salary rates. However, position attributes (i.e., % time, % distribution, etc.) are used to calculate budget dollars from HRMS ‘Budgetary Funding FY13-14’.  To ensure BUD Documents reflect updated permanent positions, we request your review.  Any permanent transfers and HRMS Budgetary Funding updates will need to be processed by March 22 nd to be reflected in BUD Documents and updated salary budgets.

10. FY 14 Budget Planning Calendar Jan 30Census Date Spring 2013 Semester Mar 20Revenue Projections and Debt Service Budgets to Fee Funded areas Mar 7-22 Budget coordination to validate permanent positions, review funding available in salary accounts and request permanent transfers to cover overages; otherwise updates will be made by departments in BUD system Mar 27 – 28Budget Training – Overview and new BUD Document Apr 1FY14 Budget BUD Document Preparation Begins (System opens to departments) Apr 1 – 3Budget Training – Hands on training available April timeframe Strategic Resource Planning Council reviews FY13 Revenue projections; Resources and Requirements; and, Campus Budget Process TBA by AreasInternal Department Deadlines for Budget Document review and approval April 24FY14 Budget Documents are due to Budget Office (System closes to departments) May 9Board of Regents approves Budget Policies May 20Budget Office updates system for approved budget changes; final debt service and interest May 30 – Jun 6Preparation for UT System Budget Goals & Priorities Hearing Jun 281 st Draft FY14 Operating Budget due to UT System July 19Final FY14 Operating Budget due to UT System August 21 -22FY14 Operating Budgets approved by Board of Regents

11. BUD Document Preparation Training Schedule 11 Course ID / Course NameStart DateLocation Class Times AM565BUD Overview and PreparationMarch 27, 2013UC 2.21210:00AM - 12:00PM March 28, 2013 BV 1.338 (Downtown)10:00AM - 12:00PM AM566BUD Hands-On Workshop April 1, 2013BB 3.02.0610:00PM - 12:00PM April 2, 2013DB 2.222 (Downtown) 2:00PM - 4:00PM April 3, 2013BB 3.02.0610:00AM - 12:00PM http://utsa.edu/financialaffairs/Budget/

12. Questions Questions