Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND 25-1 LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Word 2002 CREATING SPECIALIZED TABLES AND INDEXES

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND 25-2 LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Performance Objectives Create, compile, and update a table of contents Create, compile, and update an index Create, compile, and update a table of figures Create, compile, and update a table of authorities

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND 25-3 LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Compiling a Table of Contents apply styles to text that will be included in the table of contents insert enough space at the beginning of the document to add room for the table of contents make desired changes

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND 25-4 LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Compiling a Table of Contents Table of contents is considered to be a field - clicking it displays a gray background automatically identifies headings as hyperlinks to delete a table of contents, select the entire table and press the Delete key

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND 25-5 LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Assigning Levels to Table of Contents Entries If you want to identify headings for a table of contents but you do not want heading style formatting applied, assign an outline level. position insertion point select desired level from Outline Level button on the Outlining toolbar

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND 25-6 LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Marking Table of Contents Entries as Fields Another method for marking text for a table of contents. press Alt + Shift + O select text select Mark inserts a field code after selected text

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND 25-7 LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Marking Table of Contents Entries as Fields If you mark the table of content entries as fields, you will need to activate the Table entry fields option when compiling the table of contents. Insert, Reference, Index and Tables

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND 25-8 LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Updating a Table of Contents click anywhere within the current table of contents press F9 OR on Outlining toolbar select option

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND 25-9 LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Creating an Index select text – press Alt + Shift + X key Index information (case sensitive) select options select page number format select Mark or Mark All Word automatically displays nonprinting symbols and displays the index field code.

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Compiling an Index Position insertion point at the end of the document, below the page break. Insert, Reference, Index and Tables select options update with F9 delete with Delete key

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Creating a Concordance File For words that appear frequently in a document. - saves you from having to mark each reference set up as a two-column table words you want in the indexmain entry and subentry (separated by a colon)

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Creating a Concordance File After a concordance file has been created and saved, it can be used to quickly mark text for an index. Insert, Reference, Index and Tables select concordance file Word searches and marks document. - insert Index as described earlier

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Creating a Table of Figures A list (table) of figures so the reader can quickly locate a specific figure. - easiest method is to mark figure names as captions and then use the caption names to create the table Compile a Table of Figures Insert, Reference, Index and Tables update with F9 delete with Delete key Create Caption select text, Insert, Reference, Caption

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Creating a Table of Authorities A list of citations identifying the pages where citations appear in a legal brief or other legal document. - find first occurrence of the citation, mark it as a full citation with the complete name, and then specify a short citation select text – press Alt + Shift + I select Category Mark or Mark All edit and format as you want it to appear in table edit and format so it matches the short citation you want Word to search for

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Creating a Table of Authorities Compile a Table of Authorities Insert, Reference, Index and Tables update with F9 delete with Delete key

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Commands Review How do you display the Index and Tables dialog box?

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Commands Review How do you display the Mark Table of Contents Entry dialog box? press Alt + Shift + O select text

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Commands Review How do you update the table of contents? click anywhere within the current table of contents press F9 OR on Outlining toolbar select option

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Commands Review How do you display the Mark Index Entry dialog box? select text – press Alt + Shift + X

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Commands Review How do you update the index, table of figures, or table of authorities? Delete? update with F9 delete with Delete key

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Commands Review How do you display the Captions dialog box? Create Caption select text, Insert, Reference, Caption

Copyright 2002, Paradigm Publishing Inc. CHAPTER 25 BACKNEXTEND LINKS TO OBJECTIVES Compiling a Table of Contents Compiling a Table of Contents Assigning Levels Marking Entries Updating a Table of Contents Updating a Table of Contents Creating an Index Compiling an Index Compiling an Index Concordance File Table of Figures Table of Authorities Table of Authorities Commands Review Commands Review Commands Review How do you display the Mark Citation dialog box? select text – press Alt + Shift + I