1. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-1 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Word 2002 FORMATTING DOCUMENTS WITH SPECIAL FEATURES UNIT 4: ENHANCING THE PRESENTATION OF TEXT

2. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-2 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Performance Objectives Add line numbering in a document Insert bookmarks in a document Add text to a document with the AutoText feature Edit and delete an AutoText entry Insert a nonbreaking space between words in a document Find and replace special characters Hyphenate words in a document Change the hyphenation options and hyphenation zones in a document Create a drop cap in a document Customize toolbars and menus Automatically summarize a document

3. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-3 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Turning on Line Numbering File, Page Setup… line numbers may be used for certain legal papers or for reference purposes

4. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-4 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Using Bookmarks Useful in long documents to quickly move the insertion point. To display bookmarks: Tool, Options, View To insert a bookmark: Insert, Bookmark type a unique name To move to a bookmark: Insert, Bookmark select name select Go To

5. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-5 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Using AutoText Useful for items or text that you use on a frequent basis. key desired text with formatting, then… key a short name To insert: key in AutoText name - press Enter or F3 can also Insert or Delete using Insert, AutoText menu command edit by making changes and then saving with same AutoText entry name

6. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-6 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Inserting a Nonbreaking Space To avoid breaking up words or phrases on separate lines that should remain together. Nonbreaking space inserted with Ctrl + Shift + spacebar turn on display of nonprinting characters - Show/Hide normal space appears as a dot nonbreaking space appears as a degree symbol

7. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-7 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Finding and Replacing Special Characters Edit, Replace…

8. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-8 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Hyphenating Words Hyphenating long words that fall at the end of the text line provides a more balanced look. Automatic Tools, Language, Hyphenation scroll through document to check hyphens change options Manual Tools, Language, Hyphenation reposition hyphen, or

9. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-9 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Hyphenating Words Remove Hyphens - Undo immediately after inserting (removes all hyphens) - Find and Replace (removes only selected hyphens) measured from right margin if a word starts after the beginning of the hyphenation zone and continues past the end, the word is wrapped decreasing hyphenation zone more words will be hyphenated increasing hyphenation zone fewer words will be hyphenated Inserting Hyphens - hyphen on keyboard = regular hyphen - hyphenation = optional hyphen (appears only if word falls at the end of text line); can also be inserted with Ctrl + Hyphen key (-)

10. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-10 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Hyphenation Guidelines One-Syllable Words: do not divide (e.g. length) Multiple-Syllable Words: divide between syllables –some divisions can confuse a reader if one or both parts may be read as words by themselves (e.g. coin-sure) –in such cases, break the word at a different place (e.g. co-insure) Prefixes, Suffixes: divide after a prefix and before a suffix –if the root word ends in a double consonant, divide after (e.g. bill-ing) –if adding a suffix results in a double consonant, divide between (e.g. refer-ring) Consecutive Line Ends: avoid more than two Abbreviations, Numbers, Contractions: do not divide Names of People: avoid –if necessary, hyphenate according to guidelines for common words Dash: do not divide before a dash (or between the hyphens if the dash consists of two hyphens)

11. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-11 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Creating a Dropped Capital Letter Format, Drop Cap… change position and options drop cap can be set in same font as paragraph, or can be set in a complimentary font for more than one letter, select the word before apply drop cap

12. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-12 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Customizing Toolbars Add buttons for features used on a consistent basis. Remove buttons you do not need. Move or reset the position of the buttons. to add: click the desired option to remove: click the desired option Tools, Customize…

13. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-13 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Customizing Menus Tools, Customize… drag and drop the desired command to the specific menu option on the Menu bar remove by clicking desired menu option on the Menu bar and dragging off the menu create your own customized menu

14. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-14 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Automatically Summarizing a Document Tools, AutoSummarize… chooses highest-scoring sentences to summarize specifies where you want the summary inserted

15. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-15 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Enter - creates new paragraph Shift + Enter - creates new line without creating new paragraph Inserting a Manual Line Break

16. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-16 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you display the Line Numbering dialog box? File, Page Setup…

17. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-17 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you display the Bookmark dialog box? Insert, Bookmark…

18. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-18 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you display the Create AutoText dialog box?

19. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-19 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you display the Create AutoText dialog box with AutoText tab selected? Insert, AutoText, AutoText

20. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-20 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you insert a nonbreaking space? Ctrl + Shift + Spacebar

21. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-21 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you display the Hyphenation dialog box? Tools, Language, Hyphenation

22. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-22 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you display Find and Replace dialog box with Replace tab selected? Edit, Replace…

23. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-23 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you insert an optional hyphen? Nonbreaking hyphen? Ctrl + - optional = Ctrl + Shift + - nonbreaking =

24. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-24 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you display the Drop Cap dialog box? Format, Drop Cap…

25. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-25 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you display the Customize dialog box? Tools, Customize…

26. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-26 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you display the AutoSummarize dialog box? Tools, AutoSummarize…

27. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-27 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Commands Review How do you insert a manual line break? Shift + Enter - creates new line without creating new paragraph

28. Copyright 2002, Paradigm Publishing Inc. CHAPTER 17 BACKNEXTEND 17-28 LINKS TO OBJECTIVES Line Numbering Bookmarks AutoText Nonbreaking Space Nonbreaking Space Find and Replace Special Characters Find and Replace Special Characters Hyphenating Dropped Caps Customizing AutoSummarize Manual Line Break Manual Line Break Commands Review Commands Review Coming Next Creating Charts in Word