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Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-1 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and.

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Presentation on theme: "Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-1 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and."— Presentation transcript:

1 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-1 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary USING WIZARDS AND HELP Microsoft Access 2003 - Specialist

2 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-2 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Performance Objectives Create a database table using the Table Wizard Complete a spelling check on data in a table Find specific records in a table Find specific data in a table and replace with other data Back up a database file Compact and repair a database file Use the Help feature

3 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-3 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Using the Table Wizard Used to design a table Helps you design by offering field choices with data types already assigned –can edit fields

4 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-4 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Using the Table Wizard…/2 create a new database file double-click Insert, Table, Table Wizard OR

5 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-5 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Using the Table Wizard…/3 select category select table select fields and use buttons click rename fields

6 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-6 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Using the Table Wizard…/4 type a name specify how primary key will be set up click

7 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-7 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Using the Table Wizard…/5 specify what you want to do after the wizard creates the table click

8 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-8 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Using the Table Wizard…/6 assigns a data type AutoNumber to the field (will automatically enter “1” as soon as you type data into second field)

9 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-9 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Relating Tables Using the Table Wizard When a second table is created using the Table Wizard, a relationship can be created. click at the third Table Wizard dialog box

10 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-10 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Relating Tables Using the Table Wizard choose the option that identifies the relationship you want to create

11 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-11 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Completing a Spelling Check click Spelling button selects the word in the table and offers suggestions Tools, Spelling (F7) OR

12 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-12 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Finding Data Edit, Find (Ctrl + F) enter search data select options click Find buttonOR open database table in Datasheet view Continue clicking Find Next button until entire table is searched.

13 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-13 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Finding and Replacing Data Edit, Replace (Ctrl + H) type search data type replacement data click open database table in Datasheet view Click Replace button or Find Next button.

14 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-14 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Backing Up a Database File File, Back Up Database open database file type file name click

15 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-15 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Compacting and Repairing Compacting rearranges how the file is stored on the disk –to use disk space efficiently –to optimize the performance of the database Compacting and repairing databases are combined into one step –compacting the database will automatically repair it as well

16 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-16 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Compacting and Repairing…/2 Tools, Database Utilities, Compact and Repair Database You can also compact an Access database that is not open. open database file

17 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-17 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Compacting and Repairing…/3 Tools, Options You can tell Access to compact and repair a database file each time you close the file. click to insert a checkmark

18 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-18 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Using Help – Ask a Question type your question and press Enter click topic to display information

19 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-19 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Using Help – Help Task Pane Help, Microsoft Office Access Help or Microsoft Office Access Help button or F1 type your question and press Enter to show related topics

20 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-20 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Using Help – Office Assistant Help, Show the Office Assistant type your question and press Enter click to turn off or to select alternate assistant

21 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-21 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary How do you use the Table Wizard? Features Summary Insert, Table, Table Wizard

22 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-22 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary How do you use the Spelling checker? Features Summary click Spelling buttonTools, Spelling (F7) OR

23 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-23 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary How do you display the Find and Replace dialog box with the Find tab selected? Features Summary Edit, Find (Ctrl + F)Find buttonOR

24 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-24 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary How do you display the Find and Replace dialog box with the Replace tab selected? Features Summary Edit, Replace (Ctrl + H)

25 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-25 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary How do you display the Save Backup As dialog box? Features Summary File, Back Up Database

26 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-26 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary How do you compact and repair a database? Features Summary Tools, Database Utilities, Compact and Repair Database

27 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-27 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary How do you display the Access Help task pane? Features Summary Help, Microsoft Office Access Help or Microsoft Office Access Help button or F1

28 Copyright 2003, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-28 LINKS TO OBJECTIVES Table Wizard Spell Check Find Data Find and Replace Data Find and Replace Data Back Up Compact and Repair Help Feature Features Summary Coming Next PERFORMING QUERIES AND FILTERING RECORDS

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