ICT training needs for Librarians Library Electronic Technical Tools Electronic DDC / Dewey for Window

Dewey for Window (DFW) Dewey for Windows lets you point and click your way through DDC functions and includes Windows format that allows you to drag and drop information between windows Expanded search and display options An ability to display multiple DDC records from the schedules, tables, index, and Manual on one screen

DDC database information included Schedules and tables Schedule and table summaries Manual DDC index terms (Relative Index) In addition, the database includes Additional electronic Relative Index terms Selected Library of Congress Subject Headings A sample bibliographic record for each class number that contains the most frequently associated Library of Congress Subject Headings Hierarchies for all schedule and table records Segmentation marks used by the Library of Congress Decimal

DDC database information excluded Introduction to DDC (provided as part of Help) Flowcharts Printed summaries within schedules and tables Relocations and reductions; comparative and equivalence tables; reused numbers Glossary (provided as part of Help)

Bracketed and parenthetical numbers Bracketed numbers Numbers in square brackets represent topics that have been relocated or discontinued, or are unassigned. Square brackets are also used for standard subdivision concepts that are represented in another location. For example, Parenthetical numbers Numbers and notes in parentheses provide options to standard practice. For example,

Centered entries A centered entry represents a subject covered by a span of numbers, e.g., Psychology of specific ages. Centered schedule number Centered table number

Manual entries Manual entries provide information about the use of DDC numbers. This information is primarily made up of extended discussions of problem areas in an application of the Classification. In the Relative Index (Phrases), the numbers for Manual entries are preceded by M You can display Manual records only in the DDC Number window, not the DDC Pages window.

Built numbers A classifier finds that to arrive at a precise number, it is necessary to build or synthesize a number that is not specifically printed in the schedules. In the Search window results area, built numbers are identified by I because in the print DDC these numbers appear only in the Relative Index. Built numbers can be displayed in the DDC Number window but not the DDC Pages window.

Using index labels Basic Indexbi:bi:nursing bi: Captions (Words)cn:cn:nursing Captions (Phrases)cp:cp:nursing personnel Dewey Numberdd:dd: dd:t2--81 Rel. Index (Words)it:it:library cooperation Rel. Index (Phrases)ip:ip:sacred music* LCSH (Words)su:su:insurance LCSH (Phrases)sp:sp:global warming Notesnt:nt:holidays Manualmn:mn:005 Not Manualnm:nm:305

Keyword search Searching using one keyword Type the keyword in the input field. For example, chess. Searching using multiple keywords Type the keywords in the input field; separate each keyword with spaces. For example, oil painting. Searching using multiple keywords with operators In the input field, type the first keyword, the operator, and the last keyword. Separate the words with spaces. For example, oil or painting and oil and painting.

Stopwords Stopwords are not indexed in keyword indexes because they occur frequently and do not add to the subject content of an index. Stopwords include articles, many prepositions, and some forms of the verb to be. Exclude stopwords from keyword searches but include them in phrase searches. Stopword list: abutheronwhich anbyhisorwith andforinthatyou arefromisthe ashaditthis athavenotto beheofwas

Phrase search When you search for a phrase, you must be more precise than when you search for a keyword. You must: Begin with the first word of the phrase Type the words of the phrase in the correct order Include stopwords that occur within the phrase Type the entire phrase or use an asterisk (*) to truncate the phrase to retrieve alternative endings. When searching the Relative Index (Phrase) (ip:), always use an asterisk to end the search term. Omit punctuation (commas, semicolons, and question marks) except hyphens Using the Search window ip:computer security*

Range search Searching for a range of numbers Type the first number of the range, a vertical bar (|), and the ending number, for example, 500|508. Searching for a term and its variations Type the beginning letters of the term, a vertical bar (|), and the last word that completes the range, for example, librar|library.

Using operators Boolean Operator ANDFinds only records containing both terms ORFinds records containing either term NOTEliminates records containing the term following NOT Proximity Operator N (near)Finds records with two or more keywords within a certain proximity but in any order eg.malpractice n insurance W (with)Finds records with two or more keywords within a certain proximity and in the same order as they appear eg.malpractice w insurance With proximity operators, use a number to specify if any words may appear between the sought terms, e.g., two words: n2, w2.

Using truncation and masking Using the question mark (?) Truncation masks characters at the end of a keyword, phrase, or DDC number. Use truncation to retrieve variant endings, plurals, and related concepts. The ? masks 0 or 1 character each time it appears in a term. To mask more than 1 character, add another ? for each character to be masked. Use ? to mask characters within a term or at the end of a term. Search TermRetrieves sex?Both sex and sext b?at Both bat and beat librar???Libraries and library, but not librarians or librarianship Using the asterisk (*) The * masks 0 or an unspecified number of characters at the end of the term. You cannot use * to mask internal characters. Search TermRetrieves sex*Sex and sext but also sexes, sexism, and sextants

Using restrictors You can restrict your search two ways: By DDC discipline By Table number Restrictor Record Sets Example s1:First Summary:10 Main Classes war and s1:200 s2:Second Summary:100 Divisions tax* and s2:330 s3:Third Summary:1000 Sections children and s3:155 tn:Table numberlanguage not tn:t6

Scanning a word index Word indexes (keyword indexes) include each word or number that occurs in the indexed part of a DDC record (for example, the caption or the notes). The results area of the Index window shows terms in the selected index before and after the word in the Scan For: input field. For each word listed, the number in the left column indicates how many DDC records that contain the word in the indexed field(s). If the selected index does not contain an exact match, DFW highlights the closest match. (In the example, an exact match could not be found; nongoma is the closest match.)

Scanning a word index When you scan the Dewey Numbers index, the results area of the Index window shows numbers before and after the DDC number entered in the Scan For: input field.

Scanning the Relative Index (Words) If the index does not contain an exact match for the words you enter in the Scan For: input field, the closest match is highlighted. If you input two words, the second word is ignored unless it is attached with a hyphen.

Scanning the Relative Index (Phrases) If the index does not contain an exact match for the phrase you enter in the Scan For: input field, the closest match is highlighted.

See also (Relative Index) In the DDC Relative Index (Phrases) (ip:), some entries include the notation SA: (See also) followed by another term. For example: Flutes SA: Woodwind instruments

Scanning the LCSH Index (Words) If the index does not contain an exact match for the words you enter in the Scan For: input field, the closest match is highlighted.

Scanning the LCSH Index (Phrases) If the index does not contain an exact match for the phrase you enter in the Scan For: input field, the closest match is highlighted.

What is the Work Area? The Work Area is a temporary storage area where you can enter information for later use. You can use it to: Enter DDC numbers when you are building numbers Hold data you need for drag and drop

Copying.. Work Area to Window Notepad To copy information from the Work Area to the Windows Notepad, Click in the Work Area. Highlight the information you want to copy. Open the Edit menu. Select Copy. Press to return to the Program Manager. Double-click the Windows Notepad icon. Click inside the Windows Notepad window. Open the Edit menu. Select Paste.

Syed Tauseef Hussain Zaidi Cell: Librarian, University College of Art & Design University of the Punjab, Lahore Thank You for listening