1. To enter data, place the cursor in the cell. Use Tab to move to the right, Shift-Tab to move back to the left, Enter or Arrow Down to go vertical. You may also use the mouse. Each cell is individual, so if you type and center, it will center the text in the cell. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

2. To expand or contract the size of a column, place the cursor on the vertical line between column letters and drag to the right or left or double-click on the vertical line CRSD - Excel Workshop – 11-6-2007 – Tony Judice

3. If you place the cursor in the cell and it turns into a white cross, click and hold down the left mouse button to highlight cells. If you place the cursor anywhere around the thick black line surrounding cell, except for the lower right corner, it turns into the compass pts. If you click and hold the left mouse button and drag, you will move the contents. If you type info into a cell and then place the cursor in the lower right corner, it turns into a plain black cross. If you click and hold down the left mouse button and drag it will copy the contents to other cells. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

5. To separate the names, first highlight the names. This will only work if the names are in one column. Pull down the Data Menu and choose Text to Columns CRSD - Excel Workshop – 11-6-2007 – Tony Judice

6. When Step One comes up the bullet should be set for “delimited”. Click Next On Step two you need to check to see how the names are separated. This list is separated by a comma. It may be that the names are separated by a space. Choose the appropriate one and place a check next to it. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

7. When you click Next, the names should be separated by a vertical line. If you click Finish, the names will be separated into columns. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

8. To alphabetize a list of names, highlight the names. If there are column headings, do not highlight them – just the names. After highlighting the names pull down the Data Menu and Choose Sort When the Sort Dialog Box appears, choose the column that is the sort criteria and place it in the first window. Since the list is to be sorted by Last Name, you would Sort by Column B. If the list is more than one column, you need to include the other column, up to three columns. In the second window, Sort Then by Column A. Click OK and your list will be alphabetized. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

9. To alter the look of your spreadsheet entries, highlight the text you wish to change. Right-Click in the highlighted area and choose Format Cells. The Number tab will give you choices of styles for the numbers entered. Alignment is both horizontal and vertical. Font is just like in word processing. Borders allows you to grid line your data. Patterns is shading particular cells. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

10. To use the filter, you must have column heading to use to sort. This is an address list with the column heading highlighted in gray. Place the cursor on the “A” which ID’s the first column. Click the left mouse button and drag across to highlight the columns you wish to filter. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

11. Pull down the Data Menu, go to Filter and choose AutoFilter Next to each column heading is now a down arrow. Click the down arrow and it opens up your choices. Click any one and it will filter. Click All and they all come back. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

12.  All formulas begin with an equal sign.  There are no spaces in formulas.  Formulas are not case sensitive.  The mathematical order of operations rules all.  The asterisk * is the multiplication symbol  The slash / is the division symbol. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

13. In this example, to add the series of numbers in column A, place the cursor in cell A5. Click the Autosum icon. It will show the formula to add number in a series. Hit Enter. To type mathematical formulas in a cell that is not adjacent to the numbers, type the actual formula. To add a series of numbers, the formula begins with =SUM After this operator, type, in parentheses, the range of cells to be added - if they are in sequence. To add the numbers in the example above you would type the following formula. =SUM(A1:A4) The first cell and the last cell are separated by a colon. There are no blank spaces in a formula. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

14. When you click the Autosum icon ( Σ) the formula will appear in the cell where the cursor was placed. Check to see that the range of cells is correct and then hit Enter. The example on this slide has the formula in an adjacent cell – A5. You may place the formula in any cell. You just have to be careful to include the correct cells. If you type the formula with the numbers that are in each cell rather than cell references, that formula is good only for the group of numbers listed. Cell references are used so that the formula can be copied into more than one cell. In this example the numbers are placed across the first row with the formula in cell E1. The next step is to hit Enter to do the calculation. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

15. Click back on the cell that contains the formula and place your cursor in the square in the lower right corner of the cell. The cursor turns into a plain, black cross. Click and hold the left mouse button and drag the cursor down the last row of numbers. When you let go of the mouse button, the formula will be copied into the cells and the cell references will be changed to fit the appropriate row. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

16. To graph numbers, highlight them first. If you want the lines, columns or pie sections labeled you type the text labels above the numbers. Highlight the text as well. After highlighting the information, click the Chart Wizard in the Standard Toolbar. CRSD - Excel Workshop – 11-6-2007 – Tony Judice

18. One of the function formulas available is the Exact Match formula. A classroom application would be to set up a spelling list. First type your list of words in Column A. Leave Column B blank. In column C you type the formula. The formula in cell C1 would read =exact(A1,B1) where the word you typed is in cell A1 and the answer you want them to type will be in cell B1. It will generate only TRUE or FALSE, but you can explain that True is correct and False is incorrect. Place the cursor on the vertical line between the A and the B. Right click and this menu will appear. Click Hide and column A will disappear. After hiding A, if you place the cursor on the vertical line before the A, right-click and choose Unhide, column A will reappear. CRSD - Excel Workshop – 11-6-2007 – Tony Judice