1. Goal Setting & TIME MANAGEMENT June 7, 2014 Marg Faryna, DTM 206CP

2. www.toastmasters.org Leadership

3. www.toastmasters.org  Specific  Measurable  Attainable  Realistic  Timely Set SMART Goals

4. www.toastmasters.org  Specific  Who?  What?  When?  Where?  Why?  Which? Set SMART Goals

5. www.toastmasters.org  Measurable  How many?  How much?  How will we know when it’s accomplished? Set SMART Goals

6. www.toastmasters.org  Attainable  Right attitude  Necessary skills and abilities  Necessary financial resources  Necessary time Set SMART Goals

7. www.toastmasters.org  Realistic  How willing are we?  How able are we?  What are our current conditions?  What similar things have been accomplished? Set SMART Goals

8. www.toastmasters.org  Timely  What is the deadline?  When must each step be accomplished? Set SMART Goals

9. www.toastmasters.org Club Success Plan

10. www.toastmasters.org SWOT Analysis StrengthsOpportunities WeaknessesThreats

11. www.toastmasters.org Sample SWOT Analysis Strengths Well-developed Club Success Plan and budget Club officers who have properly set expectations about duties Opportunities Speech contests Membership- building contests Speechcraft (Item 204) The Successful Club Series (Item 289) Weaknesses No presence on social networks Club website has not been updated recently CL manual not being used Threats Low attendance Members not properly prepared for speeches Dues not paid Members not engaged during meetings

12. www.toastmasters.org  What actions need to be taken?  What resources are available?  Who is responsible?  When must the action be completed? Action Plan

13. www.toastmasters.org Time? 525,600 minutes. How do we measure a year? 24 hours a day to accomplish everything that we want and need The ability to effectively plan and schedule our day is essential to finding balance What are the major challenges that you encounter in attempting to effectively manage your time? 5

14. www.toastmasters.org Challenges Last minute requests Can’t say NO – not managing priorities effectively Looking on everything with a priority of “high” or “low” Distracting ourselves from important activates that we don’t want to do Not making enough time for family and friends Not making time for ourselves 5

15. www.toastmasters.org Monthly & Yearly Planning Yearly  Establish the Year-Ahead Timeline  Share with your team  Create electronic and/or paper calendar Monthly  Define the objectives and outcomes of what needs to be accomplished  Know the deadlines  Schedule to finish early  Review to ensure all parts completed 5

16. www.toastmasters.org Daily & Weekly Planning Weekly  not urgent BUT important  not urgent & not important Daily  urgent & important  urgent BUT not-important 5

17. www.toastmasters.org Delegate Plan and DELEGATE, early Follow up when you delegate Check on progress

18. www.toastmasters.org Hints Leave some time open – you will be glad you did Re-evaluate timeline Delegate Communicate changes in expectations Planning is the most effective means of ensuring control 5

19. TIME MANAGEMENT Questions? 206CP