1. ELECTRONIC PROPOSAL BOOK September 9, 2003

2. Project Team Brandon Crowley, TDOT Construction Vonda Kellett, TDOT Construction Michele Baker, Info Tech Brian Cox, Info Tech

4. Implementation PES/LAS/Expedite - February 2002 DSS - April 2002 Electronic Proposal Book - Feb. 2003 SiteManager - TBD

5. Previous Practices Printed all contents of the proposal in hard copy Assembled a master hard copy of each proposal Hand carried the master copy to the Print Shop for reproduction in bulk

6. TDOT Requirements Store special provisions in Word format Store occasional drawings electronically Modify special provisions at the proposal level & store the revision date Produce an electronic file

7. Generic Trnsport Functionality Stores special provisions in ASCII text Allows special provisions to be assigned from the reference table to the Proposal Tab Produces some reports typically used in a proposal book

8. Tennessee’s Approach Program Changes New Business Flow

9. PROGRAM CHANGES 3 Plug-Ins Added

10. Reference Table Allows Word, Excel &.pdf files to be stored and modified.

11. Proposal Level Allows storage & modification of special provisions and allows revision dates to be stored.

12. Attachments Tab Builds Electronic Proposal Book in.pdf format.

13. Sample Cover

14. Sample Table of Contents View entire book at... www.tdot.state.tn.us/construction

15. New Business Flow Assign special provisions to the proposal in PES Edit any proposal specific special provisions Generate Electronic Proposal Book Print Electronic Proposal directly to DocuTech printer in Print Shop Post to Internet

16. Pros and Cons

17. Pros Reduced assembly time Cost reduction (TDOT & Contractor) Contractor review prior to purchase Streamlined reproduction Internet distribution for field offices

18. Cons User must be more computer literate Additional computer training sometimes needed Two source code changes were needed

19. Questions?