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1 THE OFFICE 2 OFFICE PROJECT COLLABORATION SYSTEM.

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Presentation on theme: "1 THE OFFICE 2 OFFICE PROJECT COLLABORATION SYSTEM."— Presentation transcript:

1 1 THE OFFICE 2 OFFICE PROJECT COLLABORATION SYSTEM

2 2 A web-based project collaboration system DESIGNED SPECIFICALLY FOR CONSTRUCTION PROFESSIONALS Developed by OFFICE 2 OFFICE LLC. ARCHITECT OWNER CONTRACTOR SUB CONTRACTOR SUPPLIER ENGINEER REALTOR DATA BANKER

3 3 Why is a system needed? In today’s fast paced design and construction environment good, reliable and instant communication is a necessity for the success of design and construction projects.

4 4 Traditional Management Hurdles  Slow communication  Lack of organization  Fragmented data located in disparate systems  Lack of standardized document formats  Difficulty in assessing project progress

5 5 Overcoming the Hurdles  Use a web based, accessible system  Provide standard interface for information management  Store data centrally on a web server  Implement standard document forms to be used by all  Make calendars, project schedules and important documents available for instant assessment

6 6 Proposed Solution An online communication and collaboration system can be used to assist all team members in achieving the goal of superior communication. The system to be employed is the “Office 2 Office Project Collaboration System”.

7 7 What is Office 2 Office? Office 2 Office is an online communication system designed to facilitate project communication throughout the life of a project AND BEYOND. Effective collaboration among all team members is facilitated through the use of Windows SharePoint Services to incorporate essential collaboration and communication technologies into a single web-based environment.

8 8 How is the site organized? The site is organized to mirror the project workflow, including the following major areas:  Project Dashboard  Project Information  Project Administration  Programming  Schematic Design  Design Development  Construction Documents  Bidding and Negotiations  Construction Administration  Post Project Activities

9 9 What does it do? Office 2 Office facilitates the capturing and sharing of ideas, information, communications and documents. It also facilitates team participation in discussions, shared documents and collaboration. It has been designed by experienced architects and computer programmers to meet YOUR specific needs.

10 10 Office 2 Office Tools  Announcements  Project Calendar  Discussion Boards  Task Lists  Contact Lists  Document Libraries  Web Site Notifications How does it work?

11 11 Announcements This tool contains information about the project on a current basis to be disseminated to all team members. The Announcement Area is on the opening page. Office 2 Office Tools

12 12 Calendar This tool assists in informing team members about project related meetings and events. This tool encompasses the project lifecycle and will have events associated with it that will relate to all phases. Office 2 Office Tools

13 13 Discussion Boards This tool is used to provide an organized and easily accessible location for discussing specific topics as they relate to each phase. The discussions are displayed as a “thread” which allows for an easy to use interface. Office 2 Office Tools

14 14 Task Lists The Task List tool is used to assign a task to a member of the team, specifying its due date and priority, and indicating its status and progress. Tasks lists are available for both the entire project as well as each phase. Office 2 Office Tools

15 15 Document Library Documents, drawings, pictures and forms will be organized for easy understanding and retrieval in an organized fashion within document libraries. Each password protected area will be accessible by appropriate team members. Office 2 Office Tools

16 16 Web Site Notifications Automatic notifications enable you to be alerted by e- mail of any changes made to the content of the system. The system will alert you when any of the previous tools has had an item added, modified, or deleted. Office 2 Office Tools

17 17 Cost Savings On a typical commercial project with a construction value of approximately $15,000,000 the following savings can typically be achieved. Submittals (Labor cost): 400 Submittals per project Half hour savings per submittal 200 hours cost of $135/hr Savings of $27,000 realized.

18 18 Cost Savings The following cost savings occurs on an annual basis for Project Meetings. Project Meetings: 50 Project Meetings per year 10 participants per meeting 1 hour saved per meeting per person Hourly cost per person $100 Savings of $50,000 realized.

19 19 Cost Savings The following line item savings on the project can typically be realized during construction. Construction Savings: Bid set printing cost: $ 7,500 Submittal delivery cost: $ 8,000 Submittals process cost:$ 27,000 Project Meetings savings:$ 50,000 Total:$ 92,500

20 20 Long Term Use of Office 2 Office Office 2 Office offers a program of long term access by the owner for the use of data retrieval during the Lease Out and Facilities Management phases. Information normally provided to the owner in the form of hard copy documents can be digitally searched and retrieved throughout the life of the building.

21 21  Shorter design, review and construction time.  Cost reductions  Better communication  Faster decision making  More detailed project documentation  Better organization of documentation  Ability to retain documents for future use in Facilities Management  Through efficient Project documentation the project profitability will increase for the design professional and the owner Office 2 Office Benefits

22 22 Visit Office 2 Office We invite you to visit our web site at There you will find plenty of useful information about Office 2 Office and the service we provide. Come take a look and see how your firm can take it’s first step towards the technology of the future. Office 2 Office (813)


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