1. Federal Work Study: Is Your Process Seamless or Stressful? Kimberly Morris Director of Financial Aid Southern Crescent Technical

2. Stressful

3. Application Process

6. Supervisor interviews and selects student Notifies FWS Coordinator Coordinator Notifies student they were hired and refers student to HR to complete paperwork. HR notifies FWS Coordinator when all paperwork has been completed and background check has cleared. FWS Coordinator then schedules a New Hire Orientation

7. The Set-Up Create status codes in RTVAUST

8. The Set-Up Set-up job titles and descriptions with pay ranges in RJRJOBT.

9. The Set-Up Set-up job skills necessary for each job in RJRJREQ.

10. The Set-Up Set-up name, address and supervisor information for each job in RJAPLBD.

11. The Set-Up Use the RJRPLRL to associate an employment position with a placement code for a specified year.

12. The Set-Up RJRPAYL associates predefined payroll periods from Banner Human Resource system. You can only use this form is the Banner Human Resources system is installed at your institution.

13. The Set-Up RJRSEDR maintains default authorization start/end dates, start/end dates, and an authorization status code for a specified aid year.

14. What’s Next Determine students eligibility and award in RPAAWRD in Offered and Accepted

15. What’s Next Assigns an employment authorization to a student in RJASEAR

16. RJASEAR

17. RJASEME To manually enter payroll data you will use RJASEME, unless you are using Banner HR. The Pay Period End Date will be the period you are entering which will range from the students authorization form.

18. RJASEME Enter hours worked.

19. RJASEME Once hours have been updated in RJASEME, RPAAWRD is automatically updated with Paid Amounts.

20. RJASEME To adjust pay, place a negative or a positive sign plus the amount and save.

21. Last But Not Least Now that you have recorded students authorization and pay, how do you keep track of them? RJRAUTH

22. RJRAUTH

23. RJRDPPR Information for the monitoring of student earnings by placement and/or pay period end date.

24. RJRDPPR

25. RJRSEEC Listing of hours worked by pay period

26. RJRSEEC

27. Forms Job Aid

28. Student/Supervisor Documents and Forms

29. Memorandum of Understanding (MOU), Off Campus Work-Sites Office of Post Secondary Education (OPE), Request for Designation as an Eligible Institution for Title III and Title V Programs; and Request for a Waiver of the Non-Federal Cost Share Requirement

30. “Q&A” Thank you for watching this presentation!