Presentation on theme: "North Dakota State University Federal Work-Study Program U.S. Department of Education Information & Updates 2014-2015 NDSU MEMORIAL UNION, MEADOW LARK."— Presentation transcript:
North Dakota State University Federal Work-Study Program U.S. Department of Education Information & Updates NDSU MEMORIAL UNION, MEADOW LARK ROOM JULY 15 AND JULY 17, 2014
Federal Work-Study is … Employment Program sponsored by U.S. Department of Education Provides jobs for students with demonstrated financial need Considered a form of Financial Aid and must be accepted by the student on Campus Connection Wages are not lower than (and can exceed) the federal minimum wage Work-Study Program pays a percentage of student wages (e.g. 75% of the student's wage and the employer pays 25%).
How are students awarded Work-Study? Students must complete a Free Application for Federal Student Aid (FAFSA) Must complete FAFSA by April 15 priority deadline. If applying after priority deadline, a student may still be eligible, but needs to contact Bison Connection and request to be placed on the waiting list. Federal Work-Study is considered "need-based aid" and students must qualify. EFC is the largest factor in determining eligibility
How does Work-Study funding work? EXAMPLE: Anita Jones receives a work-study award of $1800 and she is hired by your department at $8.50 per hour. 75% of Amy's award is paid by FWS:$ % of her award is paid by the Department: $ 450 TOTAL EARNINGS FOR STUDENT:$1800 Your department just received hours of labor and saved $1350 by using the Work-Study Program! A student can earn up to total amount of the award. Any earnings after total award has been earned are to be paid 100% by the hiring department unless there is room to increase the award.
Student Part-Time Job Board The Student Part-Time Job Board is a central place where students (both work-study and non- work study students) can look for employment opportunities. This service is offered by a partnership between NDSU Career Services and Student Financial Services
Posting a New Job Go to: Enter your employer and job information Enter the Job Type (Work-Study, Non Work-Study or both) Provide a short position description Click: "Submit Form" Keep track of the Job Number for future reference The Work-Study Coordinator will review the job information and notify you when the position is "live" on the Job Board.
Re-Posting an Old Job It's easy! If you already have created a job and used it in the past, simply contact the Work-Study Coordinator with your request to update the position information. Please provide the previous Job Number in your request. You will receive an copy of the position as it was previously posted. Just make your changes and return the information to the Work-Study Coordinator. We will update with your changes and send you a draft for your approval before it is reinstated to the Job board. The Work-Study Coordinator will review the job information and notify you when the position is "live" on the Job Board.
You Have a Potential Employee A student contacted you and wants to work for you. That's GREAT! Set up a interview/meeting and ask the student to bring along a copy of their Financial Aid award with them. Contact the Work-Study Coordinator to request the Work- Study Authorization form. You need to complete this form with the student BEFORE he/she is permitted to begin working for you. The Work-Study Authorization form will be sent to you via if the student has an award and does not have any Financial Aid holds. Complete the form with the student and return the original document to the Work-Study Coordinator
Payroll Paperwork is Essential! ALL STUDENT WORKERS must complete the required Payroll forms ON or BEFORE the first day of employment! Send students to HR/Payroll Office: Stop & Go Center, 1919 University Drive. N. #102 Students are required to set up Direct Deposit. Go to: Students will need 2 forms of ID to complete new employee paperwork. All required forms must be completed and on file with HR/Payroll within 3 days of being hired.
On-Campus Employers: Important Paperwork New Employee: Set up FORM 100: Hiring Form Returning Employees: Set up FORM 101: Change Form Both forms can be found in the “PAYROLL” section at: Current fund and project numbers are listed in the session hand outs.
Off-Campus Employers: Important Paperwork: Return the Federal Work-Study Authorization form to the Work-Study Coordinator as soon as possible for processing. All students employed off campus through the America Reads Program are still required to go to HR/Payroll Office to process all required paperwork. The Work-Study Coordinator will set up the HR/Payroll forms for processing work-study funding.
Tracking Work-Study Balances Maintain a running balance of your student workers work-study balance! Students cannot earn more than their work-study award. All earnings beyond the work-study award are 100% the department’s responsibility. Balance award notifications – important information! Data reflected in the “$500 and under” report has a lag time. It is best to track the hours the students worked on an on-going basis to maintain an up- to-date balance
Requesting to Increase a Work-Study Award It is possible a student may use up their entire award before the end of the academic year. Contact the Work-Study Coordinator to see if the student qualifies for an increased award. Once the student has earned the full amount of their award: Student is NOT eligible for an award increase: He/she must stop working for you immediately unless the department continues to guarantee 100% of the hourly wages Student IS eligible for an award increase: Contact the Work-Study Coordinator to add student’s name to the list for review. If approved, you will be contacted via with updated information.
Requesting Your Student Back … In April you will receive an form the Work-Study Coordinator asking for you to submit the names and ID numbers of any students who may be returning for the following year. Replying to that request will put the students’ names on the list of returning students and they will be considered for a work-study award during the first round of awarding. Submitting a request is not a guarantee. They still need to meet minimum qualifications to be considered for an award.
Common “myths” about Work- Study: “One of my work-study student’s won’t use their full award and I have another who will exceed their award – can we transfer aid from one student to another?” “If my work-study student is granted an increase to their award it will negatively impact their other aid or future aid eligibility!” “My work-study student won’t use all of their award by the end of the academic year – can they use it for summer or carry it into the next academic year?” “I have had the same work-study student for years, I don’t need to go through all the steps of requesting them back or asking for an authorization form each year.”
Beyond the Basics … Students must maintain Satisfactory Academic Progress (SAP) in order to continue to receive Financial aid (which includes work-study). Maintain 2.0 GPA (semester and cumulative) Complete 2/3 of the coursework for which they have registered Students who drop below half-time (6 credits), withdraw from all coursework, are placed on financial aid disqualification, or become academically suspended must quit Federal Work- Study employment immediately.
Q & A with HR/Payroll TRICIA JOHNSON ASSOCIATE DIRECTOR, NDSU PAYROLL
Going Forward… What is working well? What can I do to help you be successful? What can we do together to improve the Work-Study Program?
Thank you for attending today's session! If you need further information, please contact: Tammie Reger NDSU Student Financial Services Financial Aid Counselor and Work-Study Coordinator