1. Microsoft Office 2010 for Medical Professionals - Illustrated PowerPoint 2010 Unit A: Creating A Presentation in PowerPoint 2010

2. Objectives Define presentation softwareDefine presentation software Plan an effective presentationPlan an effective presentation Examine the PowerPoint windowExamine the PowerPoint window Enter slide textEnter slide text 2Microsoft Office 2010 for Medical Professionals - Illustrated

3. Objectives (continued) Add a new slideAdd a new slide Apply a design themeApply a design theme Compare presentation viewsCompare presentation views Print a PowerPoint presentationPrint a PowerPoint presentation 3Microsoft Office 2010 for Medical Professionals - Illustrated

4. Defining Presentation Software Presentation software is a computer program used to organize and present information.Presentation software is a computer program used to organize and present information. Presentation software allows you to communicate your ideas effectively.Presentation software allows you to communicate your ideas effectively. You can use PowerPoint to present information in on-screen presentations, notes, audience handouts, slide show broadcasts, and outline pages.You can use PowerPoint to present information in on-screen presentations, notes, audience handouts, slide show broadcasts, and outline pages. 4Microsoft Office 2010 for Medical Professionals - Illustrated

5. Defining Presentation Software (continued) With PowerPoint you can:With PowerPoint you can: Enter and edit text easily.Enter and edit text easily. Change the appearance of information.Change the appearance of information. Organize and arrange information.Organize and arrange information. Incorporate information from other sources.Incorporate information from other sources. Present information in a variety of ways.Present information in a variety of ways. Collaborate on a presentation with others.Collaborate on a presentation with others. 5Microsoft Office 2010 for Medical Professionals - Illustrated

6. Planning an Effective Presentation Using PowerPoint themes, you can use a design and enter your text immediately.Using PowerPoint themes, you can use a design and enter your text immediately. You can go back and tailor your presentation based on the needs of the audience.You can go back and tailor your presentation based on the needs of the audience. Planning is a critical part of creating a presentation.Planning is a critical part of creating a presentation. 6Microsoft Office 2010 for Medical Professionals - Illustrated

7. Planning an Effective Presentation (continued) Planning includes:Planning includes: Determining and outlining your message.Determining and outlining your message. Identifying the audience and the delivery location.Identifying the audience and the delivery location. Determining the type of output.Determining the type of output. Determining the designDetermining the design Deciding on additional materials needed.Deciding on additional materials needed. 7Microsoft Office 2010 for Medical Professionals - Illustrated

8. Planning an Effective Presentation (continued) Presentation Storyboard:Presentation Storyboard: 8Microsoft Office 2010 for Medical Professionals - Illustrated

9. Planning an Effective Presentation (continued) When planning a presentation, keep in mind copyright laws.When planning a presentation, keep in mind copyright laws. Intellectual property is any idea or creation of the human mind.Intellectual property is any idea or creation of the human mind. Copyright law is a type of intellectual property law that protects works of authorship.Copyright law is a type of intellectual property law that protects works of authorship. 9Microsoft Office 2010 for Medical Professionals - Illustrated

10. Planning an Effective Presentation (continued) Fair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the owner.Fair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the owner. Unauthorized use of protected work is known as copyright infringement, and can lead to legal action.Unauthorized use of protected work is known as copyright infringement, and can lead to legal action. 10Microsoft Office 2010 for Medical Professionals - Illustrated

11. Examining the PowerPoint Window PowerPoint opens in Normal view (the default view).PowerPoint opens in Normal view (the default view). Normal view is the primary view for writing, editing and designing your presentation.Normal view is the primary view for writing, editing and designing your presentation. You move around in each pane using the scroll bars.You move around in each pane using the scroll bars. 11Microsoft Office 2010 for Medical Professionals - Illustrated

12. Examining the PowerPoint Window (continued) PowerPoint Window in Normal View:PowerPoint Window in Normal View: 12Microsoft Office 2010 for Medical Professionals - Illustrated

13. Examining the PowerPoint Window (continued) Normal View:Normal View: The Ribbon organizes PowerPoint’s primary commands.The Ribbon organizes PowerPoint’s primary commands. Each set of primary commands is identified by a tab.Each set of primary commands is identified by a tab. Commands are further arranged into groups based on their function.Commands are further arranged into groups based on their function. The Outline tab displays the text of your presentation in the form of an outline.The Outline tab displays the text of your presentation in the form of an outline. 13Microsoft Office 2010 for Medical Professionals - Illustrated

14. Examining the PowerPoint Window (continued) Normal View:Normal View: The Slides tab displays the slides of your presentation as small images, called thumbnails.The Slides tab displays the slides of your presentation as small images, called thumbnails. The Quick Access toolbar provides immediate access to common commands, such as Save and Undo.The Quick Access toolbar provides immediate access to common commands, such as Save and Undo. The status bar shows messages about what you are doing and seeing in PowerPoint.The status bar shows messages about what you are doing and seeing in PowerPoint. 14Microsoft Office 2010 for Medical Professionals - Illustrated

15. Entering Slide Text PowerPoint opens in Normal viewPowerPoint opens in Normal view The title slide has two text placeholders:The title slide has two text placeholders: the title placeholderthe title placeholder the subtitle text placeholderthe subtitle text placeholder A placeholder with text is a text object. An object is any item on a slide that can be modified.A placeholder with text is a text object. An object is any item on a slide that can be modified. 15Microsoft Office 2010 for Medical Professionals - Illustrated

16. Entering Slide Text (continued) When you click inside a placeholder, the insertion point appears.When you click inside a placeholder, the insertion point appears. A selection box with a dashed line border and sizing handles appears around the placeholder, indicating that it is selected and ready to accept text.A selection box with a dashed line border and sizing handles appears around the placeholder, indicating that it is selected and ready to accept text. 16Microsoft Office 2010 for Medical Professionals - Illustrated

17. Adding a New Slide It is easy to add a new slide to your presentation.It is easy to add a new slide to your presentation. You can choose among nine slide layouts.You can choose among nine slide layouts. A slide layout contains text and object placeholders that are arranged in a specific way on the slide.A slide layout contains text and object placeholders that are arranged in a specific way on the slide. 17Microsoft Office 2010 for Medical Professionals - Illustrated

18. Adding a New Slide (continued) You can modify an existing slide layout or create a brand new, custom slide layout.You can modify an existing slide layout or create a brand new, custom slide layout. When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears.When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears. 18Microsoft Office 2010 for Medical Professionals - Illustrated

19. Adding a New Slide (continued) A content placeholder can be used to insert text or objects such as clip art, tables, or charts.A content placeholder can be used to insert text or objects such as clip art, tables, or charts. To change a slide layout, click the Layout button in the Slides group.To change a slide layout, click the Layout button in the Slides group. 19Microsoft Office 2010 for Medical Professionals - Illustrated

20. Adding a New Slide (continued) New Slide in Normal View:New Slide in Normal View: 20Microsoft Office 2010 for Medical Professionals - Illustrated

21. Adding a New Slide (continued) To enter bulleted text, type the first phrase, then press [Enter].To enter bulleted text, type the first phrase, then press [Enter]. Press [Tab] to create a second-level bullet.Press [Tab] to create a second-level bullet. 21Microsoft Office 2010 for Medical Professionals - Illustrated

22. Applying a Design Theme A design theme includes a set of 12 coordinated colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects.A design theme includes a set of 12 coordinated colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects. Design themes give your presentation a cohesive look.Design themes give your presentation a cohesive look. 22Microsoft Office 2010 for Medical Professionals - Illustrated

23. Applying a Design Theme (continued) Design themes are found on the Design tab on the Ribbon.Design themes are found on the Design tab on the Ribbon. Point to a design theme on the Ribbon for a Live Preview of how your changes will affect the slides.Point to a design theme on the Ribbon for a Live Preview of how your changes will affect the slides. You can also create a custom theme.You can also create a custom theme. 23Microsoft Office 2010 for Medical Professionals - Illustrated

24. Applying a Design Theme (continued) Slide showing a different theme:Slide showing a different theme: 24Microsoft Office 2010 for Medical Professionals - Illustrated

25. Comparing Presentation Views PowerPoint has five primary views:PowerPoint has five primary views: Normal viewNormal view Slide Sorter viewSlide Sorter view Notes Page viewNotes Page view Slide Show viewSlide Show view Reading viewReading view 25Microsoft Office 2010 for Medical Professionals - Illustrated

26. Comparing Presentation Views (continued) Normal view: Edit slide content.Normal view: Edit slide content. Slide Sorter view: Rearrange and add slide effects.Slide Sorter view: Rearrange and add slide effects. Notes Page view: Type notes to self.Notes Page view: Type notes to self. Slide show view: Present slides.Slide show view: Present slides. Reading view: View presentation on a computer screen.Reading view: View presentation on a computer screen. 26Microsoft Office 2010 for Medical Professionals - Illustrated

27. Comparing Presentation Views (continued) You can change views using the View Shortcuts on the Status bar.You can change views using the View Shortcuts on the Status bar. You can also use the View tab on the Ribbon.You can also use the View tab on the Ribbon. 27Microsoft Office 2010 for Medical Professionals - Illustrated

28. Comparing Presentation Views (continued) Normal view with the Outline tab displayed:Normal view with the Outline tab displayed: 28Microsoft Office 2010 for Medical Professionals - Illustrated

29. Printing a PowerPoint Presentation You print your presentation when you want to review your work or when you have completed it and want a hard copy.You print your presentation when you want to review your work or when you have completed it and want a hard copy. You can also preview your presentation to see exactly how each slide looks before you print the presentation.You can also preview your presentation to see exactly how each slide looks before you print the presentation. 29Microsoft Office 2010 for Medical Professionals - Illustrated

30. Printing a PowerPoint Presentation (continued) Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view.Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view. Handouts can be printed with up to 9 slides per page.Handouts can be printed with up to 9 slides per page. You can print in Color, Grayscale or Pure Black and White, depending on your printer.You can print in Color, Grayscale or Pure Black and White, depending on your printer. 30Microsoft Office 2010 for Medical Professionals - Illustrated

31. Printing a PowerPoint Presentation (continued) Print window:Print window: 31Microsoft Office 2010 for Medical Professionals - Illustrated

32. Summary In this chapter you learned how to: Define presentation softwareDefine presentation software Plan an effective presentationPlan an effective presentation Examine the PowerPoint windowExamine the PowerPoint window Enter slide textEnter slide text 32Microsoft Office 2010 for Medical Professionals - Illustrated

33. Summary (continued) In this chapter you learned how to: Add a new slideAdd a new slide Apply a design themeApply a design theme Compare presentation viewsCompare presentation views Print a PowerPoint presentationPrint a PowerPoint presentation 33Microsoft Office 2010 for Medical Professionals - Illustrated