2Lesson 1: PowerPoint Basics PowerPoint presentations help you to share information by displaying your message visually.
3Lesson 1: PowerPoint Basics View This Presentation to Answer the Following Questions:• How do I identify parts of the PowerPoint screen?• How do I work with the Ribbon, tabs, and groups?• How do I open and view a presentation?• How do I insert and edit text on slides?• How do I start and run a slide show?• How do I print a presentation and handouts?• What vocabulary words should I review?
4Lesson 1: PowerPoint Basics As you plan your PowerPoint presentation, ask yourself the following questions:• Who is my audience?• How can I make my presentation interesting to my audience?• What will keep their attention?• What do they already know, and what do they need to know?
5Lesson 1: PowerPoint Basics The PowerPoint screen containsTitle barQuick Access ToolbarSlide paneStart button and status bar
6The Ribbon is a panel that organizes commands into tabs and groups. Lesson 1: PowerPoint BasicsThe Ribbon is a panel that organizes commands into tabs and groups.TabsGroups
7Lesson 1: PowerPoint Basics Each tab contains several related groups, and groups contain closely related buttons.Text commands are grouped under the Home tab.Commands that affect the appearance of text are contained in the Font group.Each group is organized according to the functions of the commands.
8Slide pane is on the right Lesson 1: PowerPoint BasicsPowerPoint automatically opens presentations in Normal View, which divides the screen into two sections.The Slides and Outline tabs are on the left.Slides tabOutline tabSlide pane is on the right
9Lesson 1: PowerPoint Basics Instead of storing all of your presentations in one place, you can store them in specific folders.Organize your presentations by grouping related presentations together in a folder.To create a new folder, click the Office Button and choose Save As to open the Save As dialog box.
10Lesson 1: PowerPoint Basics The Slides and Outline tabs show you different ways to view your presentation.The Slides tab shows you a miniature version of each slide in your presentation.
11Lesson 1: PowerPoint Basics In the Outline tab, click the slide icon next to each slide to move among slides.The Outline tab displays the content of your presentation in outline form. You can use both panes to move around in your presentation.
12Lesson 1: PowerPoint Basics Use the Slides tab to organize the slides in your presentation.You can cut a slide from one locationand paste it into another location.You can also drag a slide from one position and drop it in another.
13Lesson 1: PowerPoint Basics Slide Sorter View shows you small images of all the slides in your presentation in the slides pane.You can use Slide Sorter View to add more slides or change the order of slides in a presentation.
14Lesson 1: PowerPoint Basics To move from slide to slide, use the scroll bar on the right edge of the screen.The Next Slide and Previous Slide buttons also help you move among slides.
15Lesson 1: PowerPoint Basics Academic Skills CheckWhy is it important to know your audience when planning a presentation?Answers may include:It is important to know your audience when planning a presentation because you want to present them with information that is interesting to them.
16Lesson 1: PowerPoint Basics TechCheckHow can you view a miniature of each slide in a presentation?Answer:Use the Slide tab to view a miniature version of each slide in a presentation.
17Lesson 1: PowerPoint Basics TechCheckWhich view can you use to change the order of slides in a presentation?Answer:Use the Slide Sorter View to change the order of slides in a presentation.
18Lesson 1: PowerPoint Basics Presentations usually begin with a title slide. The title slide displays the title and subtitle.Title of slideWhen you create a new title slide, it contains a preset text box called a placeholder for the title and subtitle.
19Lesson 1: PowerPoint Basics When you create a new content slide, it contains text boxes for the title and text.PlaceholderEach text box contains placeholders to let you know where to add content.
20Lesson 1: PowerPoint Basics The Mini toolbar contains many common commands available in different groups on the Home tab.When a word is selected in a slide, the Mini toolbar appears.
21Lesson 1: PowerPoint Basics You can set up a slide show to run automatically, or you can manually move from slide to slide.To run a slide show manually, use the Set Up Show dialog box.
22Lesson 1: PowerPoint Basics You can choose to show only selected slides instead of an entire presentation.Use the Set Up Show dialog box to identify the slide numbers you want to include in your presentation.Use Set Up Show to hide specific slides in a presentation or to loop your presentation from the last slide back to the first.
23Lesson 1: PowerPoint Basics You can print any number of slides—from a single slide to the entire presentation.Select the slides you want to print in the Print dialog box.
24Lesson 1: PowerPoint Basics Instead of printing slides, you can print handouts, which have one or more slides on each page and space to take notes.Handouts allow your audience to follow your presentation, and they provide a record of the items discussed.
25Lesson 1: PowerPoint Basics TechCheckHow do you add text to a slide?Answer:Add text to a slide by clicking in one of the placeholder text boxes and keying text.
26Lesson 1: PowerPoint Basics TechCheckHow do you run a slide show manually?Answer:To run a slide show manually, use the Set Up Show dialog box.
27Lesson 1: PowerPoint Basics TechCheckHow do you print handouts to a presentation?Answer:To print handouts for a presentation, use the Print dialog box.
28Lesson 1: PowerPoint Basics Academic Skills CheckWhy are handouts useful in a presentation?Answer:Handouts are useful in a presentation because they allow the audience to follow the presentation, and they provide a record of the items discussed.
29Lesson 1: PowerPoint Basics Vocabulary ReviewpresentationA PowerPoint file. A presentation can contain text, pictures, charts, links to other pages, and other objects.
30Lesson 1: PowerPoint Basics Vocabulary Reviewtitle barThe bar at the top of the screen that displays the name of the current window.
31Lesson 1: PowerPoint Basics Vocabulary ReviewQuick Access ToolbarA toolbar that allows users to quickly find common commands.
32Lesson 1: PowerPoint Basics Vocabulary Reviewstatus barThe bar at the bottom of the screen that displays information such as the current page or slidenumber and the total number of pages or slides in the document.
33Lesson 1: PowerPoint Basics Vocabulary ReviewScreenTipA description that appears when you point to a button.
34Lesson 1: PowerPoint Basics Vocabulary ReviewRibbonA panel in Microsoft Office that organizes buttons into commands.
35Lesson 1: PowerPoint Basics Vocabulary ReviewfolderAn item that helps the user organize files.
36Lesson 1: PowerPoint Basics Vocabulary ReviewplaceholderPreset text boxes.