1. Presentation Basics
Lesson 2

2. Skills Matrix Skills Matrix Skill Skill #
Creating a New Blank Presentation
Create presentations from blank presentations
1.1.1
Saving a Presentation for the First Time
Save presentations as appropriate file types
4.3.6
Creating a Presentation from a Template
Create presentations from templates
1.1.2
Skills Matrix

3. Skills Matrix Skills Matrix Skill Skill #
Reusing a Slide from Another Presentation
Reuse slides from an existing presentation
2.3.1
Creating a New Presentation from an Existing One
Create presentations from existing presentations
1.1.3
Starting a Presentation from a Microsoft Word Outline
Create presentations from Microsoft Office Word outlines
1.1.4
Skills Matrix

4. Skills Matrix Skills Matrix Skill Skill # Organizing Your Slides
Rearranging the Slides in a Presentation
Arrange slides
1.5
Adding Notes to Your Slides
Skills Matrix

5. Skills Matrix Skills Matrix Skill Skill # Printing a Presentation
Printing a Presentation in Grayscale Mode
Print a presentation in various formats
4.4.2
Previewing a Presentation on the Screen
Skills Matrix

6. New Presentation Dialog Box
Software Orientation

7. Creating a New Blank Presentation
Open a Blank Presentation
Click New on Office menu to open New Presentation dialog box
Select Blank Presentation
Creating a New Blank Presentation
Click Create

8. Creating a New Blank Presentation
Choose a Different Layout
Click Layout on the Home tab
Select from default layouts in the gallery
Layout controls position of text and objects
Creating a New Blank Presentation

9. Creating a New Blank Presentation
Add Text to a Blank Slide
Click in a placeholder to activate it
Key text at location of insertion point
Insertion point
Dashed line indicates placeholder active
Creating a New Blank Presentation

10. Saving a Presentation for the First Time
Save a New Presentation
Save options:
Click Save button on Quick Access Toolbar
Click Save or Save As on Office menu
Navigate to location and key file name
Saving a Presentation for the First Time

11. Saving a Presentation for the First Time
Choose a Different File Format
Point to Save As to select the PowerPoint format
Choose this format when using the file with earlier PowerPoint versions
Saving a Presentation for the First Time

12. Saving a Presentation for the First Time
Choose a Different File Format (cont’d)
Save as type drop-down list offers additional file formats
Saving a Presentation for the First Time

13. Creating a Presentation from a Template
Create a Presentation from a Template
Templates include backgrounds, layouts, fonts, and other elements
PowerPoint includes a selection of installed templates
Other templates are available from Microsoft Office Online
Creating a Presentation from a Template

14. Creating a Presentation from a Template
Create a Presentation from a Template (cont’d)
Templates installed with PowerPoint
Templates available for download
Creating a Presentation from a Template

15. Creating a Presentation from a Template
Create a Presentation from a Template (cont’d)
New presentation includes background, layouts, sample graphics, and placeholders for text and content
Creating a Presentation from a Template

16. Creating a Presentation from a Template
Add a New Slide
Click New Slide button to insert a new default slide
When new slide follows title slide, it will be a Title and Content slide by default
When new slide follows any other slide, it will be the same layout as the previous slide
Creating a Presentation from a Template

17. Creating a Presentation from a Template
Add a New Slide (cont’d)
Click New Slide drop- down arrow to display New Slide gallery
Select a layout from the gallery for the new slide
Creating a Presentation from a Template

18. Creating a Presentation from a Template
Add a New Slide (cont’d)
Other new slide options available on New Slide gallery:
Duplicate the current slide or selected slides
Create slides from an outline
Reuse slides from another presentation
Creating a Presentation from a Template

19. Creating a Presentation from a Template
Reuse a Slide from a Different Presentation
Click Reuse Slides on New Slide gallery
Display presentation that contains slides in Reuse Slides task pane
Click slide to insert it in current presentation
Creating a Presentation from a Template

20. Creating a New Presentation from an Existing One
Create a New Presentation from an Existing One
Save time by creating a new presentation from an existing one
Click New on Office menu
Click New from existing in New Presentation dialog box
Creating a New Presentation from an Existing One

21. Creating a New Presentation from an Existing One
Create a New Presentation from an Existing One (cont’d)
Select presentation on which to base new slides, then click Create New
The new presentation has a default name such as Presentation1
Creating a New Presentation from an Existing One

22. Starting a Presentation from a Microsoft Word Outline
Start a Presentation from a Word Outline
Use a Word outline to create slides
Add slides from an outline to an existing presentation OR
Open a Word outline in PowerPoint to create an entire presentation
Starting a Presentation from a Microsoft Word Outline

23. Starting a Presentation from a Microsoft Word Outline
Start a Presentation from a Word Outline (cont’d)
Apply heading styles in Word document
Heading 1 text becomes the slide title; Heading 2 entries become bullet items
Starting a Presentation from a Microsoft Word Outline

24. Starting a Presentation from a Microsoft Word Outline
Change Indent Levels in a List
Click Increase List Level to indent a bullet item
PowerPoint provides several levels of indents
Levels can have different font size, color, style, and bullet symbol
Starting a Presentation from a Microsoft Word Outline

25. Organizing Your Slides
Rearrange the Slides in a Presentation
Use Slide Sorter view to rearrange slides
Drag a slide to new position indicated by vertical line
Organizing Your Slides

26. Organizing Your Slides
Delete a Slide
In Normal or Slide Sorter view:
Click Delete button on Home tab OR
Press Delete key
Organizing Your Slides

27. Organizing Your Slides
Delete a Slide (cont’d)
In Slides/Outline pane:
Right-click a slide in Slides/Outline pane and then click Delete Slide
Select more than one slide to delete by clicking first, holding Ctrl, and clicking additional slides
Organizing Your Slides

28. Adding Notes to Your Slides
Add Notes in the Notes Pane
Key note text in the Notes pane in Normal view
Adding Notes to Your Slides

29. Adding Notes to Your Slides
Add Notes in Notes Page View
Use Notes Page view for more extensive notes
Key notes below a thumbnail of each slide
Adding Notes to Your Slides

30. Printing a Presentation
Use Print Preview
To preview a presentation:
Click Office button
Point to Print
Click Print Preview
Printing a Presentation

31. Printing a Presentation
Use Print Preview (cont’d)
Print Preview lets you choose how to view slides
Choose what to preview
Slides display by default
Printing a Presentation

32. Printing a Presentation
Use Print Preview (cont’d)
Choose Handouts to preview up to nine slide thumbnails on a page
Printing a Presentation

33. Printing a Presentation
Use Print Preview (cont’d)
Choose Notes Pages to preview slides that include notes
Printing a Presentation

34. Printing a Presentation
Use Print Preview (cont’d)
Choose Outline View to preview an outline of the entire presentation
Printing a Presentation

35. Printing a Presentation
Set Print Options
Use Print dialog box to set print options
Select print range
Choose what to print
Select additional options such as color or slides per page
Printing a Presentation

36. Printing a Presentation
Print a Presentation in Grayscale Mode
Use grayscale to save printing time and printer ink or toner
Choose Grayscale in Print dialog box
You can also preview in Grayscale mode to see how slides will look in grayscale
Printing a Presentation

37. Previewing a Presentation on the Screen
Preview a Presentation
Slide Show view allows you to preview slides before you present them
Click the left mouse button to advance; click Esc to end the show
Previewing a Presentation on the Screen

38. You Learned How To Summary Open a Blank Presentation
Choose a Different Layout
Add Text to a Blank Slide
Save a New Presentation
Summary

39. You Learned How To Summary Choose a Different File Format
Create a Presentation from a Template
Add a New Slide
Reuse a Slide from a Different Presentation
Summary

40. You Learned How To Summary
Create a New Presentation from an Existing One
Start a Presentation from a Word Outline
Change Indent Levels in a List
Summary

41. You Learned How To Summary Rearrange the Slides in a Presentation
Delete a Slide
Add Notes in the Notes Pane
Add Notes in Notes Page View
Summary

42. You Learned How To Summary Use Print Preview Set Print Options
Print a Presentation in Grayscale Mode
Preview a Presentation
Summary