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Presentation Basics Lesson 2. Skills Matrix SkillsMatrix SkillSkill # Creating a New Blank Presentation Create presentations from blank presentations.

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Presentation on theme: "Presentation Basics Lesson 2. Skills Matrix SkillsMatrix SkillSkill # Creating a New Blank Presentation Create presentations from blank presentations."— Presentation transcript:

1 Presentation Basics Lesson 2

2 Skills Matrix SkillsMatrix SkillSkill # Creating a New Blank Presentation Create presentations from blank presentations Saving a Presentation for the First Time Save presentations as appropriate file types Creating a Presentation from a Template Create presentations from templates 1.1.2

3 Skills Matrix SkillsMatrix SkillSkill # Reusing a Slide from Another Presentation Reuse slides from an existing presentation Creating a New Presentation from an Existing One Create presentations from existing presentations Starting a Presentation from a Microsoft Word Outline Create presentations from Microsoft Office Word outlines 1.1.4

4 Skills Matrix SkillsMatrix SkillSkill # Organizing Your Slides Rearranging the Slides in a Presentation Arrange slides1.5 Adding Notes to Your Slides

5 Skills Matrix SkillsMatrix SkillSkill # Printing a Presentation Printing a Presentation in Grayscale Mode Print a presentation in various formats Previewing a Presentation on the Screen

6 Software Orientation New Presentation Dialog Box

7 Creating a New Blank Presentation Open a Blank Presentation Click New on Office menu to open New Presentation dialog box Select Blank Presentation Click Create

8 Creating a New Blank Presentation Click Layout on the Home tab Select from default layouts in the gallery Layout controls position of text and objects Choose a Different Layout

9 Creating a New Blank Presentation Click in a placeholder to activate it Key text at location of insertion point Add Text to a Blank Slide Dashed line indicates placeholder active Insertion point

10 Saving a Presentation for the First Time Save options: Click Save button on Quick Access Toolbar Click Save or Save As on Office menu Navigate to location and key file name Save a New Presentation

11 Saving a Presentation for the First Time Choose a Different File Format Point to Save As to select the PowerPoint format Choose this format when using the file with earlier PowerPoint versions

12 Saving a Presentation for the First Time Choose a Different File Format (contd) Save as type drop- down list offers additional file formats

13 Creating a Presentation from a Template Create a Presentation from a Template Templates include backgrounds, layouts, fonts, and other elements PowerPoint includes a selection of installed templates Other templates are available from Microsoft Office Online

14 Creating a Presentation from a Template Create a Presentation from a Template (contd) Templates installed with PowerPoint Templates available for download

15 Creating a Presentation from a Template Create a Presentation from a Template (contd) New presentation includes background, layouts, sample graphics, and placeholders for text and content

16 Creating a Presentation from a Template Click New Slide button to insert a new default slide When new slide follows title slide, it will be a Title and Content slide by default When new slide follows any other slide, it will be the same layout as the previous slide Add a New Slide

17 Creating a Presentation from a Template Click New Slide drop- down arrow to display New Slide gallery Select a layout from the gallery for the new slide Add a New Slide (contd)

18 Creating a Presentation from a Template Other new slide options available on New Slide gallery: Duplicate the current slide or selected slides Create slides from an outline Reuse slides from another presentation Add a New Slide (contd)

19 Creating a Presentation from a Template Click Reuse Slides on New Slide gallery Display presentation that contains slides in Reuse Slides task pane Click slide to insert it in current presentation Reuse a Slide from a Different Presentation

20 Creating a New Presentation from an Existing One Create a New Presentation from an Existing One Save time by creating a new presentation from an existing one Click New on Office menu Click New from existing in New Presentation dialog box

21 Creating a New Presentation from an Existing One Create a New Presentation from an Existing One (contd) Select presentation on which to base new slides, then click Create New The new presentation has a default name such as Presentation1

22 Starting a Presentation from a Microsoft Word Outline Use a Word outline to create slides Add slides from an outline to an existing presentation OR Open a Word outline in PowerPoint to create an entire presentation Start a Presentation from a Word Outline

23 Starting a Presentation from a Microsoft Word Outline Start a Presentation from a Word Outline (contd) Apply heading styles in Word document Heading 1 text becomes the slide title; Heading 2 entries become bullet items

24 Starting a Presentation from a Microsoft Word Outline Change Indent Levels in a List Click Increase List Level to indent a bullet item PowerPoint provides several levels of indents Levels can have different font size, color, style, and bullet symbol

25 Organizing Your Slides Rearrange the Slides in a Presentation Use Slide Sorter view to rearrange slides Drag a slide to new position indicated by vertical line

26 Organizing Your Slides Delete a Slide In Normal or Slide Sorter view: Click Delete button on Home tab OR Press Delete key

27 Organizing Your Slides Delete a Slide (contd) In Slides/Outline pane: Right-click a slide in Slides/Outline pane and then click Delete Slide Select more than one slide to delete by clicking first, holding Ctrl, and clicking additional slides

28 Adding Notes to Your Slides Add Notes in the Notes Pane Key note text in the Notes pane in Normal view

29 Adding Notes to Your Slides Use Notes Page view for more extensive notes Key notes below a thumbnail of each slide Add Notes in Notes Page View

30 Printing a Presentation To preview a presentation: Click Office button Point to Print Click Print Preview Use Print Preview

31 Printing a Presentation Use Print Preview (contd) Choose what to preview Slides display by default Print Preview lets you choose how to view slides

32 Printing a Presentation Use Print Preview (contd) Choose Handouts to preview up to nine slide thumbnails on a page

33 Printing a Presentation Use Print Preview (contd) Choose Notes Pages to preview slides that include notes

34 Printing a Presentation Use Print Preview (contd) Choose Outline View to preview an outline of the entire presentation

35 Printing a Presentation Use Print dialog box to set print options Select print range Choose what to print Select additional options such as color or slides per page Set Print Options

36 Printing a Presentation Use grayscale to save printing time and printer ink or toner Choose Grayscale in Print dialog box Print a Presentation in Grayscale Mode You can also preview in Grayscale mode to see how slides will look in grayscale

37 Previewing a Presentation on the Screen Preview a Presentation Slide Show view allows you to preview slides before you present them Click the left mouse button to advance; click Esc to end the show

38 Summary Open a Blank Presentation Choose a Different Layout Add Text to a Blank Slide Save a New Presentation You Learned How To

39 Summary Choose a Different File Format Create a Presentation from a Template Add a New Slide Reuse a Slide from a Different Presentation You Learned How To

40 Summary Create a New Presentation from an Existing One Start a Presentation from a Word Outline Change Indent Levels in a List You Learned How To

41 Summary Rearrange the Slides in a Presentation Delete a Slide Add Notes in the Notes Pane Add Notes in Notes Page View You Learned How To

42 Summary Use Print Preview Set Print Options Print a Presentation in Grayscale Mode Preview a Presentation You Learned How To


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