1. Mining National Student Clearinghouse Data for Cash and Other Rewards IIPS Conference, July 22, 2008 This session expands on the Winter 2008 CCPRO conference presentation, “A Tutorial on the National Student Clearinghouse”

2. Clearinghouse Data is used for: College Transfer Performance Measure Student Tracking – What’s happening with students (retention) IPEDS Graduation Rate Survey

3. Background What a Rude Awakening! UNC-GA College Transfer data revealed WCC 2005-06 sophomore & junior transfer student performance below NCCCS standard http://www.northcarolina.edu/content.php/assessment/reports/ student_info/tsp.htm Used GPA performance data from private and other institutions to “close-the-gap” Reported additional data to NCCCS

4. Session Outcomes Strategies to improve: College transfer performance rates Student retention stats Completing IPEDS reports – with minimal stress Meeting performance measures means funds for New program start-ups Equipment Employee bonuses All leading to a better performing institution

5. College Transfer Performance Measure – How We Did It Identify cohorts from Data Warehouse Associate Degree Recipients 24 Hour Format data for NSC submission NSC returns student transfer data Very quick turn-around-time Clean-up transfer data Identify private college / other university transfers

6. College Transfer Performance Measure – How We Did It Contacted institutions for GPA information Submitted additional data to NCCCS System Office revises performance percentages

7. Associate Degree Recipient Query

8. Use “slice and dice” screen to put filters on: Curriculum Code – select college transfer codes (A10100, A1010A, A10200, A10400, etc.) Date Graduated – select dates in time period of interest (within the 2005-06 academic year) Select “Apply”

9. Associate Degree Recipient Report

10. 24-Hour Cohort Query

11. 24-Hour Cohort Report

12. Submit Data to NSC Format & submission instructions: http://www.studentclearinghouse.org/colleges/Tracker/batch_files.htm Save Excel file as text file FTP to NSC Data returned within a couple of days

13. Format for NSC Submission

14. NSC Returns Data Three files returned (from the Clearinghouse website): Control Report: Overview of your original inquiry and the resultsControl Report Aggregate Report: Summary of the first schools attended by your cohort Aggregate Report Student Detail Report: Specific enrollment information about your cohort. Student Detail Report

15. NCS Student Detail Report

16. Clean-up Transfer Data First transfer from WCC Transfer to 4-year institution in fall semester SAS

17. Clean-up Transfer Data

18. Obtain & Submit Performance Information WCC Colleagues, e-mails, telephone calls Mt Olive, Wesleyan & Barton College Private & Public Institutions outside NC Biggest challenge - FERPA Documented results in spreadsheet Submit Data to System Office

19. Identify Private College and Other University Transfers

20. College Transfer Performance Measures 11 Colleges submitted information on Private College transfers 37 Colleges met the NCCCS standard of 83% 22 Colleges met the UNC native student standard of 87%

21. Student Tracking & Retention Knowledge of the number of non-completers who transfer to other universities Follow-up with non-completers who don’t transfer in order to increase retention Achieving the Dream initiative uses transfer data to help track the cohort of students

22. Retention, Graduation, and Transfer Performance Measure System Office submitted file with non-completers to NSC to determine transfer rate Those that have transferred are no longer considered non-completers – no need to survey them Sent list of non-completers to NSC to identify transfers

23. IPEDS – Graduation Rate Survey Carteret CC uses NSC data to report transfer out rates IPEDS data public information – want college to look good Carteret CC has small cohorts – use NSC website to obtain transfer data

24. Using NSC Website www.studentclearinghouse.org Log in Student tracker Institutional Research Submit

25. Using NSC Website

27. So, where’s the CASH? Potential for improved performance measure results ¼% carry-forward money Improved College Transfer Performance Rates Increased Retention Exceptional performing college

28. Other Rewards Knowledge of student persistence Improved retention and transfer rates Better IPEDS data