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©2011 National Student Clearinghouse. All rights reserved. Doug Shapiro Executive Research Director.

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Presentation on theme: "©2011 National Student Clearinghouse. All rights reserved. Doug Shapiro Executive Research Director."— Presentation transcript:

1 ©2011 National Student Clearinghouse. All rights reserved. Doug Shapiro Executive Research Director

2 ©2011 National Student Clearinghouse. All rights reserved. Did my lost admissions enroll somewhere else? Which ones went where? Where did our transfer-out students attend and what degrees have they earned? Did our graduates continue on to a 4-year college or to graduate school? Which of our students are concurrently enrolled elsewhere?

3 ©2011 National Student Clearinghouse. All rights reserved. A cost effective way to replace survey and anecdotal information with documented enrollment and degree data

4 ©2011 National Student Clearinghouse. All rights reserved. Institutional Research Identify important enrollment trends and patterns Track concurrent enrollment of your students Determine cohort graduation rates Fulfill federal reporting requirements Verify and correct cohort default rates

5 ©2011 National Student Clearinghouse. All rights reserved. Admissions & Enrollment Management Learn who is competing with you for which students Improve your ability to target, select and retain students Verify prior enrollments for transfer applicants Target non-returning students for effective follow-up

6 ©2011 National Student Clearinghouse. All rights reserved. Financial Aid Track graduated/transferred Perkins borrowers Verify parent/sibling enrollments Verify/Challenge ED cohort default data Support mid year transfer monitoring process Determine who holds students’ loans (web)

7 ©2011 National Student Clearinghouse. All rights reserved. Transfer-Out Rate 30.8% 10.8% 0%10%20%30%40% Aggregate Clearinghouse Data Only Unit Maryland State Data Only Prince George’s Community College Measured transfer-out rate for a cohort of first-time freshmen, comparing results using Maryland’s state data sharing arrangement and the Clearinghouse

8 ©2011 National Student Clearinghouse. All rights reserved. Cal State Long Beach Analyses of Data Provided by the National Student Clearinghouse CohortFall 2002Fall 2003Fall 2004 Admitted11,51113,75113,016 Enrolled3,0373,5163,109 Admit yield Admitted/Not Enrolled 8,45710,2359,907 % Admitted/Not Enrolled Records found by NSC 7,7849,2589,113 % Not enrolled found by Clearinghouse92.0%90.5%92.0% % admits with known enrollment 94.0%92.9%93.9%

9 ©2011 National Student Clearinghouse. All rights reserved. There were 960 students concurrently enrolled at BYU and another institution during fall or winter semesters of different schools were represented Concurrent Enrollments

10 ©2011 National Student Clearinghouse. All rights reserved. Reporting system designed by APLU and AASCU for institutions to report standard outcomes in an accessible way. The Clearinghouse provides enrollment and completion data via StudentTracker that populates the Undergraduate Success & Progress Rate Chart. Posted on

11 ©2011 National Student Clearinghouse. All rights reserved. 92% of First-Time Full- Time Students had either completed a 4-yr degree or were still enrolled at a 4-yr institution 6 Years Later. 67% completed locally at UW-Lax (green) 17% Completed at a different 4-yr or 2-yr institution (lavender) 2% were still enrolled at UW-Lax (Yellow) 6% were still enrolled elsewhere (blue)

12 ©2011 National Student Clearinghouse. All rights reserved. For those who transfer out: Are majors equally represented? Are GPA’s evenly distributed? Is there unequal gender representation? Do socio-economic factors tell us anything? What about ethnic groups?

13 ©2011 National Student Clearinghouse. All rights reserved. How StudentTracker Works 1. Submit cohort 2. Run file against our database 3. Matches compiled in a StudentTracker report 4. you when your report is ready *Instant queries for individual students can be performed via the Web

14 ©2011 National Student Clearinghouse. All rights reserved. Cohort Request File Requirements Name Date of Birth Your School Code 95% or greater match rate if these elements are accurate

15 ©2011 National Student Clearinghouse. All rights reserved. The Clearinghouse returns... Control Report Overview of Results Summary Report Contains totals of students enrolled by institution Unit Record File Contains individual student records (except FERPA blocked records)

16 ©2011 National Student Clearinghouse. All rights reserved. NATIONAL STUDENT CLEARINGHOUSE STUDENTTRACKER CONTROL REPORT #17907 FOR HOMETOWN UNIVERSITY ( ) YOUR FILE CREATION DATE: 5/23/2012 RANGE OF SEARCH DATES PROVIDED IN REQUEST FILE: 07/03/ /16/2012 TOTAL STUDENTS IN YOUR REQUEST FILE: 111 TOTAL STUDENTS WITH NO RESPONSE DATA AVAILABLE: 13 TOTAL STUDENTS FOUND AND INCLUDED IN AGGREGATE REPORT: 98 LESS: STUDENT LEVELREPORTING BLOCKED BY SCHOOL: 0 LESS: STUDENT LEVEL REPORTING BLOCKED BY STUDENT: 4 TOTAL STUDENTS REPORTED AT DETAIL LEVEL: 94 Sample Control Report

17 ©2011 National Student Clearinghouse. All rights reserved. Sample Summary Report

18 ©2011 National Student Clearinghouse. All rights reserved. Student identifier Institution name and OPE code Institution type (4 yr+, 2 yr, <2 yrs) Public/Private Term dates Enrollment Status (Full, Half, Less than Half Time) Multiple school sequence number Graduation indicator (Y/N)

19 ©2011 National Student Clearinghouse. All rights reserved. Class Level (Fr, So, Jr, Sr, Grad) Enrolled major (up to 2) CIP Code for major (up to 2) Graduation date Graduation date Degree title Degree title Major course of study (up to 4) Major course of study (up to 4) Degree CIP code (up to 4) Degree CIP code (up to 4) For DegreeVerify Schools Only For A2 Data Schools Only

20 ©2011 National Student Clearinghouse. All rights reserved. As of 5/12/2010 % of Colleges with Active StudentTracker Accounts (Enrollment-weighted)

21 ©2011 National Student Clearinghouse. All rights reserved. There are three options: Pay an annual fee equal to school's enrollment times 10¢ ($300 minimum ) Reduce fee by 50% (5¢ times enrollment or $150 minimum) by: Participating in DegreeVerify & EnrollmentVerify, OR Reporting additional data elements (A2) Get StudentTracker for FREE by: Participating in DegreeVerify & EnrollmentVerify, AND Reporting additional data elements (A2)

22 ©2011 National Student Clearinghouse. All rights reserved. Provides unit-level and summary data for local and national research studies Extremely flexible and easy-to-use 100 million student records archived Degree and enrollment data available Fully FERPA compliant

23 ©2011 National Student Clearinghouse. All rights reserved. Leveraging StudentTracker Research Services for Strategic Enrollment Management

24 ©2011 National Student Clearinghouse. All rights reserved. Colleges and universities raise all the money they can and spend all the money they raise in search for power, influence and prestige. Students as revenue Selectivity as prestige Diversity as excellence Campus-based aid (non-endowed) as expenditures MANAGE THE NEXUS

25 ©2011 National Student Clearinghouse. All rights reserved. Externally focused activities to shape the class Internally focused, the interpretive strategy to shape expectations of senior policy makers

26 ©2011 National Student Clearinghouse. All rights reserved. Number of students Pathways of students Performance & Outcomes Budgeting Strategy Characteristics of students Characteristics of students Institutional image Institutional image

27 ©2011 National Student Clearinghouse. All rights reserved. Characteristics of students Institutional image Position with Key Stakeholders Shape realistic enrollment & revenue projections Academic Planning Accountability expectations

28 ©2011 National Student Clearinghouse. All rights reserved. Meta level – we have to understand… Who are our students? Where they have come from? Why do the come to us? How they progress through our institution? What their experiences are like? Do they graduate? With new HEA, what happens to them after they graduate? And now cohort default rates too

29 ©2011 National Student Clearinghouse. All rights reserved. Impacts of changing demographics of traditional age students Great recession Accountability around transfer and degree completion Growing competition Increasing admissions melt rate for publics Containing discount rate Tracking effects of new cohort default rate Concurrent & dual credit enrollments

30 ©2011 National Student Clearinghouse. All rights reserved. Business Intelligence Gathering from StudentTracker


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