1. Electronic Filing of Differences(EFOD) System and Filing of Differences Task Force (FDTF)
Air Navigation Bureau

2. Outline
1. Background 2. EFOD functionalities 3. Principles and Procedures on the Use of EFOD 4. Rollout of EFOD (2011~2013) 5. Filing of Differences Task Force (FDTF)

3. Background

4. Obligation under the Convention
Filing of Differences
Article 38 of Chicago Convention for filing of differences from Standards
Assembly Resolution for
filing of differences from
Recommended Practices as well

5. Requirement under ICAO USOAP
Submission/update of Compliance Checklist
Memorandum of Understanding (MoU) signed between ICAO and a Member State regarding USOAP CMA
Provide information on the implementation of the specific provisions of the relevant Annexes

6. Different forms and means used for collecting similar information
Completion of CC
Notification of Differences Form

7. Different means of sharing information
Compliance Checklist
through USOAP Restricted Website
Differences
through Supplements to Annexes

8. Caused duplicate tasks for States
Send Notification Form to ICAO
Update Compliance Checklist

9. Need for a single system/database
File differences pursuant to Article 38 of Chicago Convention
Keep up-to-date compliance checklist pursuant to MOU for USOAP

10. Decision by the Council – March 2011
Agreed to the initial rollout plan of EFOD (2011~2013)
Invite States to use EFOD as an alternative means for filing differences to Annexes except Annexes 9 and 17
Request States to validate data in EFOD, previously submitted through CC under USOAP
Requested for draft policy on EFOD for consideration by the Council including the following issues;
Languages to be used, user access, incorporation of A9 &17 and publication of Supplements, etc.

11. 2. EFOD Functionalities

12. Business requirement State to submit/update Compliance Checklist
State to file differences
Conduct a preliminary data entry
Online/Offline
Save as a draft
Online
Submit/Update Compliance Checklist
Per Annex
Choose Standards only or All SARPs
Per Annex
Submit official notification to ICAO
To be shared
with other States
To be used for
Generation of Supplement
NOT shared with other States
ICAO to monitor and share information on implementation of SARPs

13. Key Functionalities States ICAO Review/monitor the
Indicate compliance with and/or difference to SARPs with details
Kill two birds with one stone to meet
obligations under CMA MOU and Convention Art. 38
ICAO
Review/monitor the
level of global implementation
Generate e-Supplement

14. Electronic Supplement
A dynamic and on-demand research tool on differences from SARPs submitted through EFOD that provides:
A list of States who have verified differences
Completeness of data reporting for a selected State
Differences per Annex for a selected State
Differences of all States per a selected provision

15. 3. Principles and Procedures on the Use of EFOD

16. Principles and Procedures on the Use of the EFOD sytem
Considered and approved by Council at its 195th Session
To be Published by Secretary General in 4th Quarter 2012
Table of Contents
Introduction/Scope
Access to the System
Languages
Annex Information
Compliance/Differences Information
System performance
References

17. Guiding Principles used in drafting the Procedures
Limited to the use of system
Subject to existing rules and procedures
Approved and maintained by Secretary General
Accommodate all required future functionalities of EFOD
Supplemented by Technical Implementation Plan

18. EFOD Technical Implementation Plan
Strategies involved in allocation of resources for development and implementation of required functionalities of the EFOD system :
A list of required functionalities (Where we want to be)
Gap analysis between current and required functionalities
Timelines for releasing new functionalities
Matrix for measuring system performance

19. 4. Rollout of EFOD (2011~2013)

20. Verification of data by States
Jan 2011, CC data from 153 States were migrated into the EFOD system
April 2011, States were requested to:
(SL AN 1/1-11/28)
Recognize EFOD as an alternative means of filing of differences
Verify and confirm the data in EFOD which had previously been submitted through CC under USOAP.

21. Incorporation of Annexes 9 and 17
Annex 9 (Facilitation)
Completed uploading annex provisions in the system
Differences information is to be uploaded by the end of 2012
States will be informed of taking further for further actions
Annex 17 (Security)
Will remain pending until additional security controls are implemented in the system

22. Improvement of the system
For Other
States’
(view/research)
2012~2013
For Own State
(read/write)
~ 2011
For public
(view/research)
2013
Difference to Recommendation
Differences to definitions
State compliance information
Differences to Standard
Differences/Compliance Database
Standard
Recommendation
SARPs Database
Figures & Tables
Appendices

23. Improvement of the system (Cont’d)
Preformatted word document
Downloadable and can be worked on offline and put back into online system
Validation feature
workflow of State’s internal coordination and approval process for completion of compliance checklist and filing of differences
Electronic Supplements
Feature that users can search difference information by Annex provision and/or by States

24. 5. Filing of Differences Task Force (FDTF)

25. Background
Not proper functioning of the two requirements regarding differences from ICAO provisions
According to USOAP report, more than 70% audited States were found to be not satisfactory in fulfilling requirements of filing and publication of differences.
Convention Article 38 and Assembly Resolution
Annex 15
Notification to
ICAO of ALL
differences from Annex
provisions
Publication in the AIP of
SIGNIFICANT
differences from Annex,
PANS and SUPPs
provisions

26. Establishment of TF Membership Deliverables
Established by the Secretary General
Chaired by Mr. Luc Lapene from France
Members from 14 States and 1 Int’l Organization from all Regions
2 ANC Members and Secretariat members from ANB, ATB, LEB
Note): 1st meeting in 12~14 Oct and 2nd meeting in May 2012
Deliverables
Draft policy on the use of EFOD – Completed
Comprehensive Study on issues regarding filing of differences in general with a view to improving relevant rules and procedures and providing additional guidance to States – In Progress

27. Comprehensive Study on Issues regarding Filing of Differences
Being finalized by FDTF
To be considered by Council at its 198th Session in 2013
Table of Contents
Executive summary
Introduction
ICAO’s past efforts
Current situation
Analysis of differences
Known issues
Importance and benefits of filing and publication of differences
Future strategies and recommendations

28. Known issues ICAO States Not at all or not properly file differences
Misleading, inconsistent, insufficient guidance
Lack of States’ commitment
Not at all or not properly file differences
Not publish significant differences in AIPs
Limited value of Supplements
Lack of effective national process and procedures
Lack of knowledge and expertise
Difficulty in comprehending and interpreting Annex provisions
Frequent Annex Am’t and unrealistic applicability dates

29. Recommendation Improve and develop ICAO documents
Improve SARPs development and amendment process
Increase transparency of differences information
Enhance assistance programme in cooperation with various entities
Introduce a quality control process wherein ICAO reviews differences and provides timely feedback
Improve the EFOD system to ease the work of States

30. Review
1. Background 2. EFOD functionalities 3. Principles and Procedures on the Use of EFOD 4. Rollout of EFOD (2011~2013) 5. Filing of Differences Task Force (FDTF)