1. C4P - Manage Assessment

2. Assessment Setup Setup the Assessment Types and the Sub component Eg. SBA- Classwork, Homework, Project, practical, topical test etc 1. Define Component and Sub Component Setup deadline for the Assessment to be edit 2. Criteria Cut-off Date Setup/Criteria Cut-off Date for Primary Setup the Marks and Weightage for the Assessment Type Eg BCAT, Monthly Test 3. Define Component Criteria Setup the Marks and Weightage for the Sub Component Eg Classwork, Homework, Project, Paper 1 4. Define Sub Component Criteria

3. C4P-AS01: Define Components and Sub Comp

4. Description: –This Function allows the Roles below to Define the Assessments/Examination to be conducted Granted Role: –School Exam Secretary (Secondary) Menu Path: –Academic Staff > Assessment and Exams > Setup > Define Components and Sub Comp

5. Concept - Primary Component Code –SBA1Y4 (School Based Assessment 1) Sub-Comp Code –Kerja Rumah (KR) –Kerja Sekolah (KS) –Projek/Kajian Luar Kelas (PROJEK) –Classwork (CW) –Homework (HW) –Student Participation (STUPCT) –Topical Test (TRPTES) –Practical (PRACTL) Bahasa Melayu Kerja Rumah Kerja Sekolah Projek/Kajian Luar Kelas Mathematics Classwork Homework Student Participation Topical Test Science Classwork Homework Practical Topical Test

6. Concept - Secondary Component Code –MYEY9 (Mid Year Exam) Sub-Comp Code –P1 (Paper 1) –P2 (Paper 2) –P3 (Paper 3) –ORAL (Oral) –PRJCT (Project) –FLDWRK (Fieldwork) –CW (Coursework) English Language Paper 1 Paper 2 Oral Biology Paper 1 Paper 2 Paper 3 Computer Paper 1 Paper 2 Project

7. How to use 1.Navigate to the Screen via Menu Path 2.Click Add new Value Tab 3.Enter Academic Institution 4.Enter Academic Organization 5.Enter Component Code 6.Click Add Button Refer also to Online Help

8. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Define Components and Sub Comp

9. Click Add a New Value Click Add a New Value Tab to enter new Assessment Code

10. Select the Academic Institution Click the Lookup prompt

11. Select the Academic Institution

12. Select the Academic Organization

13. Enter the Component Code

14. Click Add Button

15. Select Active Status Click dropdown list and Select Active Status

16. Fill up the rest of the fields

17. Select Component Type Click dropdown list to select the Assessment Type: BCAT – Year 7 and Year 8 EXAM – End of Year Examination MID YEAR – Mid Year Examination SBA – School Based Assessment (Primary) TEST – Other Assessments, e.g Qualifying / Mock / Assessment Test

18. Define Sub Component (Sub Assessment) CW – Classwork HW – Homework P1 – Paper 1 P2 – Paper 2

19. Click Save Button

20. Primary

21. Assessment Setup Setup the Assessment Types and the Sub component Eg. SBA- Classwork, Homework, Project, practical, topical test etc 1. Define Component and Sub Component Setup deadline for the Assessment to be edit 2. Criteria Cut-off Date Setup Setup the Marks and Weightage for the Assessment Type Eg SBA, BCAT, Monthly Test 3. Define Component Criteria Setup the Marks and Weightage for the Sub Component Eg Classwork, Homework, Project, Practical, topical test 4. Define Sub Component Criteria

22. C4P-AS02: Setup Criteria Cut-off Date

23. Description: –This Function allows the Roles below to Setup the Criteria Cut-off Date Granted Role: –School Exam Secretary (Secondary) Menu Path: –Academic Staff > Assessment and Exams > Setup > Criteria Cutoff Date Setup

24. How to use 1.Navigate to the Screen via Menu Path 2.Click Add new Value Tab 3.Enter Academic Institution 4.Enter Academic Organization 5.Enter Academic Year 6.Click Add Button Refer also to Online Help

25. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Criteria Cut-off Date Setup/ Criteria Cut-off Dt for Primary

26. Click Add a New Value

27. Select the Academic Institution

28. Select the Academic Organization Select the Academic Organization that the user has access to.

29. Select the Academic Year

30. Click Add Button

31. Enter the Cut-off Date Setup Deadline for Define Component and Subcomponent Criteria

32. Save the Criteria Cut-off Date Before Cut-off Date, Users CAN add/modify/delete: Define Component Criteria Define Sub-Component Criteria On/After Cut-off Date, Users CANNOT add/modify/delete: Define Component Criteria Define Sub-Component Criteria

33. Primary Before Cut-off Date, Users CAN add/modify/delete: Define Component Criteria Define Sub-Component Criteria On/After Cut-off Date, Users CANNOT add/modify/delete: Define Component Criteria Define Sub-Component Criteria

34. Assessment Setup Setup the Assessment Types and the Sub component Eg. SBA- Classwork, Homework, Project, practical, topical test etc 1. Define Component and Sub Component Setup deadline for the Assessment to be edit 2. Criteria Cut-off Date Setup Setup the Marks and Weightage for the Assessment Type Eg SBA, BCAT, Monthly Test 3. Define Component Criteria Setup the Marks and Weightage for the Sub Component Eg Classwork, Homework, Project, Practical, topical test 4. Define Sub Component Criteria

35. C4P-AS03: Define Component Criteria

36. Description: –This Function allows the Roles below to Define Component Criteria Granted Role: –School Exam Secretary (Secondary) Menu Path: –Academic Staff > Assessment and Exams > Setup > Define Component Criteria

37. How to use 1.Navigate to the Screen via Menu Path 2.Click Add new Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Subject 6.Enter Academic Year 7.Click Add Button Refer also to Online Help

38. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Define Component Criteria

39. Click Add a New Value

40. Select the Academic Institution

41. Select the Academic Career

42. Fill up the rest of the field

43. Click Add Button

44. Select Active Status Click dropdown list to select the status

45. Select Component Code Click prompt button to setup the Component Code

46. Select Term

47. Select Session

48. Fill in the rest of the Field

49. Understanding Component Weightages Term 1Term 2Term 3Term 4 (End-of-Year Exam) Term 1 MT1Y9 (Monthly Test 1) – 5% Term 2 MT2Y9 (Monthly Test 2) – 5% MYEY9 (Mid Year Exam) – 20% Term 3 MT3Y9 (Monthly Test 3) – 5% MT4Y9 (Monthly Test 3) – 5% Term 4 EOYY9 (End of Year Examination) – 60% Assessment % - 40% Exam % - 60%

50. Primary Term 1 Term 2 (End-of-Year Exam) Term 1 SBA1Y3 (School Based Assessment 1 Yr 3) – 10% SBA2Y3 (School Based Assessment 2 Yr 3) – 10% Term 2 SBA3Y3 (School Based Assessment 3 Yr 3) – 10% Term 2 SBEY3(School Based Examination) - 70% Assessment % - 30% Exam % - 70%

51. Save the Component Criteria (+) Add Component code (–) Delete Component code Click Checkbox to consider for exam

52. Click on Dates

53. Fill in the Dates Assessment Release Date – Date Teacher informs the Student of project/classwork Deadline – Date the student needs to submit the Assessment

54. Click Save Button

56. Issue Define Component Criteria Message Box will appeared when Weightage in percentages not equal to Component Percentage

57. Assessment Setup Setup the Assessment Types and the Sub component Eg. SBA- Classwork, Homework, Project, practical, topical test etc 1. Define Component and Sub Component Setup deadline for the Assessment to be edit 2. Criteria Cut-off Date Setup/Criteria Cut-off Date for Primary Setup the Marks and Weightage for the Assessment Type Eg SBA, BCAT, Monthly Test 3. Define Component Criteria Setup the Marks and Weightage for the Sub Component Eg Classwork, Homework, Project, Practical, topical test 4. Define Sub Component Criteria

58. C4P-AS04: Define Sub-Component Criteria

59. Description: –This function allows the Roles below to Define Sub- Component Criteria Granted Role: –School Exam Secretary (Secondary) Menu Path: –Academic Staff > Assessment and Exams > Setup > Define Sub-Component Criteria

60. Understanding Sub Component Weightages Term 1Term 2Term 3Term 4 (End-of-Year Exam) Term 1 MT1Y9 (Monthly Test 1) – 5% Term 2 MT2Y9 (Monthly Test 2) – 5% MYEY9 (Mid Year Exam) – 20% Term 3 MT3Y9 (Monthly Test 3) – 5% MT4Y9 (Monthly Test 3) – 5% Term 4 EOYY9 (End of Year Examination) – 60% Assessment % - 40% Exam % - 60% Biology P1 (Paper 1) – 20% P2 (Paper 2) – 30% P3 (Paper 3) – 10%

61. Primary Term 1Term 2 (End-of-Year Exam) Term 1 SBA1Y3 (School Based Assessment 1 Yr 3) - 10% SBA2Y3 (School Based Assessment 2 Yr 3) - 10% Term 2 SBA3Y3 (School Based Assessment 3 Yr 3) - 10% Term 2 SBEY3 (School Based Examination) – 70% Assessment % -30% Exam % - 70% English Language P1 (Paper 1) – 30% P2 (Paper 2) – 30% ORAL (Oral & Spelling) – 10%

62. How to use 1.Navigate to the Screen via Menu Path 2.Click Add new Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Academic Organization 6.Enter Subject 7.Enter Academic Year 8.Enter Component Code 9.Click Add Refer also to Online Help

63. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Define Sub Component Criteria

64. Click Add a New Value

65. Select the Academic Institution

66. Select the Academic Career

67. Fill in the rest of the Field

68. Click Add Button

69. Select the Sub Component Code

70. Fill in the rest of the Field

71. Click Save Button Weightage in Percentage must be equal to Component Percentage

72. Primary Weightage in Percentage must be equal to Component Percentage

73. Error Message Box Message Box will appeared when Weightage in percentages not equal to Component Percentage

74. Grading Assessment Flow Chart Set deadline for Teachers to enter marks 1. Mark Entry Cut-off Date Automatically retrieves list of teachers allowed to enter marks into system 2. Mark Entry Security Process Modify Security for Teacher to enter marks (Add, Delete and Modify) 3. Mark Entry Security Access After marks are entered, perform moderation of marks and grades Moderate Marks (Sixth Form)

75. C4P-AS05: Mark Entry Cut-off Date

76. Grading Assessment Flow Chart Set deadline for Teachers to enter marks 1. Mark Entry Cut-off Date Automatically retrieves list of teachers allowed to enter marks into system 2. Mark Entry Security Process Modify Security for Teacher to enter marks (Add, Delete and Modify) 3. Mark Entry Security Access After marks are entered, perform moderation of marks and grades Moderate Marks (Sixth Form)

77. C4P-AS05: Mark Entry Cut-off Date Description: –This Function allows the Roles below to setup Mark Entry Cut-off Date Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Setup > Mark Entry Cut-off Date

78. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a New Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Term 6.Enter Academic Organization 7.Choose Session 8.Click Add Button Refer also to Online Help

79. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Mark Entry Cut-off Date Setup

80. Add a New Value

81. Click Academic Institution

82. Fill in the rest of the Field

83. Select dropdown Session Select the Dropdown Session: 1. Regular Academic Session (Secondary / 6 th Form) 2. Term 1,2,3 and 4 (Primary)

84. Enter Cut off Date for Mark Entry Enter deadline for Mark Entry

85. Click Save Button After Mark Entry Cut-off Date, Click Lookup prompt, Search for Staff ID to allow them to Modify the Assessment Mark Entry and Final Exam mark entry

86. C4P-AS06: Mark Entry Security Process

87. Grading Assessment Flow Chart Set deadline for Teachers to enter marks 1. Mark Entry Cut-off Date Automatically retrieves list of teachers allowed to enter marks into system 2. Mark Entry Security Process Modify Security for Teacher to enter marks (Add, Delete and Modify) 3. Mark Entry Security Access After marks are entered, perform moderation of marks and grades Moderate Marks (Sixth Form)

88. C4P-AS06: Mark Entry Security Process Description: –This Function allows the Roles below to assign Mark Entry Security to Teachers Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Setup > Mark Entry Security Process

89. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a New Value Tab 3.Enter Run Control ID 4.Click Add Button Refer also to Online Help

90. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Mark Entry Security Process

91. Enter Run Control ID Enter a meaningful name for easy reference

92. Click Add Button

93. Select the Institution

94. Select the Academic Institution

95. Fill in all of the fields

96. Click Run Button

97. Click the checkbox Button

98. Click OK Button

99. Click Process Monitor

100. Click Refresh Button Click Refresh until: 1.Run Status changes to Success and 2.Distribution Status changes to Posted

101. Click Save Button

102. Grading Assessment Flow Chart Set deadline for Teachers to enter marks 1. Mark Entry Cut-off Date Automatically retrieves list of teachers allowed to enter marks into system 2. Mark Entry Security Process Modify Security for Teacher to enter marks (Add, Delete and Modify) 3. Mark Entry Security Access After marks are entered, perform moderation of marks and grades Moderate Marks (Sixth Form)

103. C4P-AS07: Mark Entry Security Access

104. Description: –This Function allows the Roles below to add/delete/ modify the Mark Entry Security Access manually Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Setup > Mark Entry Security Access

105. How to use 1.Navigate to the Screen via Menu Path 2.Search for existing value 3.Click onto the Subject to give access 4.Navigate to desired Class Section 5.Add Employee ID 6.Click Save button Refer also to Online Help

106. Navigate Navigation: Academic Staff > Assessment and Exams > Setup > Mark Entry Security Access

107. Click Search Button

108. Select the Course ID

109. Navigate to desired Class Section Click Next to view another Class Class Teacher

110. Select Employee ID Click prompt button and select the Employee ID (+) add Employee ID (-) Delete Employee ID

111. Select Staff ID from list

112. Click Save Button Staff ID present can View and Modify the mark entry for the specific class

113. Grading Assessment Flow Chart Set deadline for Teachers to enter marks 1. Mark Entry Cut-off Date Automatically retrieves list of teachers allowed to enter marks into system 2. Mark Entry Security Process Modify Security for Teacher to enter marks (Add, Delete and Modify) 3. Mark Entry Security Access After marks are entered, perform moderation of marks and grades Moderate Marks (Sixth Form)

114. C4P–AS08: Moderate Marks

115. Description: –This Function allows the Role below to Moderate Mark Granted Role: –School Database Officer (Sixth Form) Menu Path: –Academic Staff > Assessment and Exams > Moderate Marks

116. How to use 1.Navigate to the Screen via Menu Path 2.Click Search for Existing Value 3.Click the Specific Course ID Refer also to Online Help

117. Navigate Navigation: Academic Staff > Assessment and Exams > Moderate Marks

118. Click Search Button

119. Select the specific Course ID

120. Enter the Grading Ranges

121. Click Fetch Students Button

122. Click Moderate Button

123. Student Results

124. Submit Reschedule Request Reschedule Request Period Submit Reschedule Request Before Approval Cancel Reschedule Request Principal Approval Approve Reschedule Request Reject Reschedule Request

125. Reschedule Request Setup timeline for accepting reschedule request 1. Setup Reschedule Request period Apply to reschedule Test / Exam for Student 2. Submit Reschedule Request Cancel student’s reschedule application 3. Cancel Reschedule Request List of submitted reschedule request (Pending, Cancelled, Approved, Rejected) 4. List of Reschedule Request Report List of only the approved reschedule request 5. Approved Reschedule Request Report

126. C4P-AS09: Reschedule Request Period

127. Description: –This Function allows the Roles to define Reschedule Request Period Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Reschedule > Reschedule Request Period

128. Process Flow

129. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a New Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Academic Organization 6.Enter Term 7.Choose Session 8.Enter Component Code 9.Click Add Button Refer also to Online Help

130. Navigate Navigation: Academic Staff > Assessment and Exams > Reschedule > Reschedule Request Period

131. Add a New Value Tab Click Add a New Value Tab to setup new Reschedule period for Assessment

132. Select the Academic Institution Click the Lookup Prompt

133. Select the Academic Institution

134. Fill in the rest of the field

135. Click Add Button

136. Setup Reschedule Request Period Define Reschedule Request Period

137. Click Save Button

138. Reschedule Request Setup timeline for accepting reschedule request 1. Setup Reschedule Request period Apply to reschedule Test / Exam for Student 2. Submit Reschedule Request Cancel student’s reschedule application 3. Cancel Reschedule Request List of submitted reschedule request (Pending, Cancelled, Approved, Rejected) 4. List of Reschedule Request Report List of only the approved reschedule request 5. Approved Reschedule Request Report

139. C4P-AS10: Submit Reschedule Request

140. Description: –This Function allows the Role below to Submit Reschedule Request Granted Role: –School Exam Secretary Menu Path: –Academic Staff > Assessment and Exams > Reschedule > Submit Re-Schedule Request

141. How to use 1.Navigate to the Screen via Menu Path 2.Click Add a New Value Tab 3.Enter Academic Institution 4.Enter Academic Career 5.Enter Academic Organization 6.Enter Term 7.Choose Session 8.Enter Component Code 9.Click Add Button Refer also to Online Help

142. Navigate Navigation: Academic Staff > Assessment and Exams > Reschedule > Submit Reschedule Request

143. Click Add a New Value

144. Select the Academic Institution Click the Lookup prompt

145. Select the Academic Institution

146. Select the Academic Program

147. Select Session Select the Session from dropdown list: 1. Regular Academic Session (Secondary / 6 th Form) 2. Term 1,2,3 and 4 (Primary)

148. Click the Add Button

149. Select Subject Click the Lookup prompt

150. Select Subject

151. Fill in the Remarks/Comments

152. Add attachment

153. Click upload

154. Define the Supporting Documents Select the Dropdown to define the type of Supporting Documents (+) Add Attachment (-) Delete Attachment

155. View/ Delete Attachment

156. Click Submit Button

157. Click Ok Button

158. Reschedule Status After submission, the Submit button is greyed out

159. After Submit 1)Before approval, ‘Cancel’ button is available. 2)After approval, ‘Cancel’ button will not be available. User will have to contact Principal directly if they wish to cancel request.

160. After Submit (Primary)

161. Reschedule Request Setup timeline for accepting reschedule request 1. Setup Reschedule Request period Apply to reschedule Test / Exam for Student 2. Submit Reschedule Request Cancel student’s reschedule application 3. Cancel Reschedule Request List of submitted reschedule request (Pending, Cancelled, Approved, Rejected) 4. List of Reschedule Request Report List of approved reschedule request 5. Approved Reschedule Request Report

162. C4P-AS11: List Of Reschedule Request Report

163. C4P-AS11: List of Reschedule Request Report Description: –This Function allows the Role below to view List of Reschedule Request Report Granted Role: –School Exam Secretary Menu Path: –Reporting Tools > Query > Query Viewer

164. How to use 1.Navigate to the Screen via Menu Path 2.Enter Description Name 3.Click Search Button Refer also to Online Help

165. Navigate Navigation: Reporting Tools > Query > Query Viewer

166. Enter Description Name

167. Click Search Button

168. Click Run to HTML

169. Select Institution

170. Click Academic Institution

171. Fill in the rest of the field

172. Click View Results button

173. Click Excel Spreadsheet Click Excel Spreadsheet to download to local machine

174. Click Ok Button

175. Excel Spreadsheet

176. Reschedule Request Setup timeline for accepting reschedule request 1. Setup Reschedule Request period Apply to reschedule Test / Exam for student 2. Submit Reschedule Request Cancel student’s reschedule application 3. Cancel Reschedule Request List of submitted reschedule request (Pending, Cancelled, Approved, Rejected) 4. List of Reschedule Request Report List of approved reschedule request 5. Approved Reschedule Request Report

177. C4P-AS12: Approved Reschedule Request Report

178. Description: –This Function allows the Roles below to view List of Approved Reschedule Request Granted Role: –School Examination Secretary Menu Path: –Reporting Tools > Query > Query Viewer

179. How to use 1.Navigate to the Screen via Menu Path 2.Enter Description Name 3.Click Search Button Refer also to Online Help

180. Navigate Navigation: Reporting Tools > Query > Query Viewer

181. Enter Query Name

182. Click Search Button

183. Click Run to HTML

184. Select Institution

186. Fill in the rest of the field

187. View Results button

188. Click Excel Spreadsheet Click Excel Spreadsheet to download

189. Click Ok Button

190. Excel Spreadsheet

191. End of Presentation Thank You