1. Mary K. Olson 02.17.2009 PS Query Viewer 101

3. Uses for Query Viewer Query viewer contains custom queries and generic system queries which can be:  Viewed  Saved  Used as defined

4. Query Viewer Materials  Query Viewer Reference Manual Query Viewer Reference Manual  Query Catalog Query Catalog  Top 20 Queries Top 20 Queries  Query Naming Conventions Query Naming Conventions http://www1.umn.edu/ohr/trainingservices/materials/financial/index.html

5. How to Edit a Public Query Navigate to Reporting Tools Query Query Manager Type in a portion or entire query name Press ‘Search’ button Click ‘Edit’ button of selected query

6. Add Criteria Navigate to ‘Criteria’ tab Press ‘Add Criteria’ button

7. Select Record & Field Press ‘Show Fields’ tab Click on field

8. Edit Criteria Choose Expression 2 Type Click on ‘Prompt’ button Click on ‘New Prompt’

9. Edit Prompt Properties Change ‘Heading Type’ Change Length Change ‘Edit Type’

10. Review Criteria & Run Query Review criteria changes Navigate to ‘Run’ tab

11. Fill in Prompts Type in Attribute (see selections in ‘Top 20 Queries’ Document) Type in DeptID

12. View Data View data Download to Excel

13. Save Query Step One Navigate to ‘Query’ tab Click on ‘Save As’

14. Save Query Step Two Replace previous query name Update Description & Definition Press ‘OK’ button

15. Find Query Navigate to Reporting Tools Query Query Manager Type in query name Press ‘Search’ button

16. WARNING!!! PS Query Expert