1. WEB for Admissions On Line Application Upload Process
Bruce Correll – Lehigh University
Melissa Gerding – Villanova University
Bob McBride – LaSalle University

2. PABUG Admissions “PUSH”
Set Up
Forms and Decision Points
Bruce Correll - LEHIGH

3. Decision Points Individual vs. Job Submit “batch” push
Who ??? and How many???
Push overrides vs. individual overrides test and options
Must be related to required portions of the app.
SOAINFR is a key to matches {{{{ be careful of use of middle initial or name and its effect }}}}
EDI standards in SOAXREF using TS 189 codes or user generated

4. Push Set Up
SAAERUL
SOAXREF (during app set up must match SOACURR, SOAXCUR, AND SOAWCUR
SAAWAPP
Required and Optional must match
SAAECRL

6. Process Forms and Application “Flow” Melissa Gerding - VILLANOVA
Admissions “PUSH”
Process
Forms and Application “Flow”
Melissa Gerding - VILLANOVA

7. SAAEAPS Electronic Application Process Form
USES
Review electronic applications
Delete “frivolous” applications
Review/process suspended or erroneous records resulting from Batch process OR
4. Verify and load applications in Manual process

8. SAAEAPS

9. SARETMT Elec. Appl. Verify/Load Process
Job Submission Process
Use this Job to Batch process applications that meet processing guidelines (set up previously)
Run in Audit and Update Mode
NOT used in Manual upload process

10. SARETMT

11. SARETMT- Parameters WGW5 (set up in SAAERUL) N (set up matching rules)
01 Interface code w/ match rules
WGW5 (set up in SAAERUL)
02 Match only on SSN and Last Name
N (set up matching rules)
03 Application Source
% or WEB (currently, the only source is WEB)
04 Application Type
% (for all) or any particular type i.e. W5 (set up in STVWAPP)
05 start date range:
The start date when the application was created
06 end date range:
The end date when the application was created
07 Term Code:
% (for all) or enter a particular term code
08 Override App.Status Ind
Y to override the appl Status indicator
(note: if set to N, then it must be done manually on SAAEAPS)
09 Override App. Accept Ind
Y to override the Appl Accept Indicatior
(note: if set to N, then it must be done manually on SAAEAPS)
10 use generated ID, SSN, or Web ID
G (generated ID), S (SSN), E (Web ID)
11 Print detail/summary
D (detail), E (errors), B (both), S (summary)
12 audit or update
A (audit), U (update)
13 match on current SPRIDEN (Y/N)
Y (match on current SPRIDEN)
14 Last name only match length
Can leave it blank
15 create recruit record (Y./N)
Y or N
16 Source code for Recruit Record
Enter Source Code or leave blank

12. SAAEAPS Suspense/Error Status

13. Manual Verification/Person Search

14. SOQMTCH Resolve Suspense / Match Process

15. Create Person/ New Record

16. Manual Verification

17. Manual Verification / Review Results2 1

18. Example: Error in Procedure
This is BAD!!!!
This is Bad!!!

19. Verification Complete/ Load Application

20. Application Pushed

21. Resources, Schedule, Additional Decision Points
Admissions “PUSH”
Process Maintenance
Resources, Schedule, Additional Decision Points
Bob McBride – LA SALLE

22. Web App History - Day Implemented in Day Admission Fall 2000
Some modifications required
Manual process
Hasn’t evolved much since implementation

23. Web App History – Eve / Grad
Implemented in Eve/Grad Summer 2003
Baseline product with supporting MS Access Reports and Worksheets
Manual process
Uses latest enhancements to the product

24. Staffing – Day
All Undergraduate admissions systems maintained and operated by IMG
Push process run by Technical Specialist for Admission
Manual clean up performed by day support staff

25. Staffing – Eve / Grad
All evening and graduate systems maintained by Associate Registrar
Push process run by support staff in Office of Adult Enrollment
Manual clean up performed by grad / eve support staff

26. Process Schedule - Day Runs on a weekly basis
Pushed, printed and distributed to support staff for data cleanup
Support staff distributes to counselors for file review
Decision letters mailed weekly starting in mid October

27. Process Schedule – Grad / Eve
Runs on a daily basis
Pushed, printed and cleaned up by support staff
Support staff distributes files to individual grad directors for file review
Decision letters mailed weekly

28. Questions? Bruce Correll = bsc1@lehigh.edu
Melissa Gerding =
Bob McBride =
Documentation:
Using Banner Student: Chapter 11 Admissions (version 5.5: pp )