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WEB for Admissions On Line Application Upload Process Bruce Correll – Lehigh University Melissa Gerding – Villanova University Bob McBride – LaSalle University.

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Presentation on theme: "WEB for Admissions On Line Application Upload Process Bruce Correll – Lehigh University Melissa Gerding – Villanova University Bob McBride – LaSalle University."— Presentation transcript:

1 WEB for Admissions On Line Application Upload Process Bruce Correll – Lehigh University Melissa Gerding – Villanova University Bob McBride – LaSalle University

2 PABUG Admissions PUSH Set Up Forms and Decision Points Bruce Correll - LEHIGH

3 Decision Points Individual vs. Job Submit batch push Individual vs. Job Submit batch push Who ??? and How many??? Who ??? and How many??? Push overrides vs. individual overrides test and options Push overrides vs. individual overrides test and options Must be related to required portions of the app. Must be related to required portions of the app. SOAINFR is a key to matches {{{{ be careful of use of middle initial or name and its effect }}}} SOAINFR is a key to matches {{{{ be careful of use of middle initial or name and its effect }}}} EDI standards in SOAXREF using TS 189 codes or user generated EDI standards in SOAXREF using TS 189 codes or user generated

4 Push Set Up SAAERUL SAAERUL SOAXREF (during app set up must match SOACURR, SOAXCUR, AND SOAWCUR SOAXREF (during app set up must match SOACURR, SOAXCUR, AND SOAWCUR SAAWAPP SAAWAPP Required and Optional must match Required and Optional must match SAAECRL SAAECRL

5

6 Admissions PUSH Process Forms and Application Flow Melissa Gerding - VILLANOVA

7 SAAEAPS Electronic Application Process Form USES 1.Review electronic applications 2.Delete frivolous applications 3.Review/process suspended or erroneous records resulting from Batch process OR 4. Verify and load applications in Manual process

8 SAAEAPS

9 SARETMT Elec. Appl. Verify/Load Process Job Submission Process Job Submission Process Use this Job to Batch process applications that meet processing guidelines (set up previously) Use this Job to Batch process applications that meet processing guidelines (set up previously) Run in Audit and Update Mode Run in Audit and Update Mode NOT used in Manual upload process NOT used in Manual upload process

10 SARETMT

11 SARETMT- Parameters 01 Interface code w/ match rules WGW5 (set up in SAAERUL) 02 Match only on SSN and Last Name N (set up matching rules) 03 Application Source % or WEB (currently, the only source is WEB) 04 Application Type % (for all) or any particular type i.e. W5 (set up in STVWAPP) 05 start date range: The start date when the application was created 06 end date range: The end date when the application was created 07 Term Code: % (for all) or enter a particular term code 08 Override App.Status Ind Y to override the appl Status indicator (note: if set to N, then it must be done manually on SAAEAPS) 09 Override App. Accept Ind Y to override the Appl Accept Indicatior (note: if set to N, then it must be done manually on SAAEAPS) 10 use generated ID, SSN, or Web ID G (generated ID), S (SSN), E (Web ID) 11 Print detail/summary D (detail), E (errors), B (both), S (summary) 12 audit or update A (audit), U (update) 13 match on current SPRIDEN (Y/N) Y (match on current SPRIDEN) 14 Last name only match length Can leave it blank 15 create recruit record (Y./N) Y or N 16 Source code for Recruit Record Enter Source Code or leave blank

12 SAAEAPS Suspense/Error Status

13 Manual Verification/Person Search

14 SOQMTCH Resolve Suspense / Match Process

15 Create Person/ New Record

16 Manual Verification

17 Manual Verification / Review Results 2 1

18 Example: Error in Procedure This is Bad!!! This is BAD!!!!

19 Verification Complete/ Load Application

20 Application Pushed

21 Admissions PUSH Process Maintenance Resources, Schedule, Additional Decision Points Bob McBride – LA SALLE

22 Web App History - Day Implemented in Day Admission Fall 2000 Implemented in Day Admission Fall 2000 Some modifications required Some modifications required Manual process Manual process Hasnt evolved much since implementation Hasnt evolved much since implementation

23 Web App History – Eve / Grad Implemented in Eve/Grad Summer 2003 Implemented in Eve/Grad Summer 2003 Baseline product with supporting MS Access Reports and Worksheets Baseline product with supporting MS Access Reports and Worksheets Manual process Manual process Uses latest enhancements to the product Uses latest enhancements to the product

24 Staffing – Day All Undergraduate admissions systems maintained and operated by IMG All Undergraduate admissions systems maintained and operated by IMG Push process run by Technical Specialist for Admission Push process run by Technical Specialist for Admission Manual clean up performed by day support staff Manual clean up performed by day support staff

25 Staffing – Eve / Grad All evening and graduate systems maintained by Associate Registrar All evening and graduate systems maintained by Associate Registrar Push process run by support staff in Office of Adult Enrollment Push process run by support staff in Office of Adult Enrollment Manual clean up performed by grad / eve support staff Manual clean up performed by grad / eve support staff

26 Process Schedule - Day Runs on a weekly basis Runs on a weekly basis Pushed, printed and distributed to support staff for data cleanup Pushed, printed and distributed to support staff for data cleanup Support staff distributes to counselors for file review Support staff distributes to counselors for file review Decision letters mailed weekly starting in mid October Decision letters mailed weekly starting in mid October

27 Process Schedule – Grad / Eve Runs on a daily basis Runs on a daily basis Pushed, printed and cleaned up by support staff Pushed, printed and cleaned up by support staff Support staff distributes files to individual grad directors for file review Support staff distributes files to individual grad directors for file review Decision letters mailed weekly Decision letters mailed weekly

28 Questions? Bruce Correll = Bruce Correll = Melissa Gerding = Melissa Gerding = Bob McBride = Bob McBride = Documentation: Using Banner Student: Chapter 11 Admissions (version 5.5: pp ) Using Banner Student: Chapter 11 Admissions (version 5.5: pp )


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