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Loading Banner Web Applications Through The SSD Software AXIOM Indiana University of Pennsylvania Mary Mosholder.

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Presentation on theme: "Loading Banner Web Applications Through The SSD Software AXIOM Indiana University of Pennsylvania Mary Mosholder."— Presentation transcript:

1 Loading Banner Web Applications Through The SSD Software AXIOM Indiana University of Pennsylvania Mary Mosholder

2 Presentation Goal To review the use of an IUP Banner process to export Banner Web Application data to a file that the SSD software Axiom can use to load the student record and update Banner. To review the use of an IUP Banner process to export Banner Web Application data to a file that the SSD software Axiom can use to load the student record and update Banner.

3 About IUP 14,000 students; 1,800 employees 14,000 students; 1,800 employees Largest Member, SSHE Largest Member, SSHE 3 campuses; 1 center; 1 academy 3 campuses; 1 center; 1 academy Doctoral I Doctoral I Clock-hour programs Clock-hour programs

4 Banner at IUP Live with 8 baseline modules and 6 Self Service products since 2000. Live with 8 baseline modules and 6 Self Service products since 2000. –Banner 7.x – October 2005 –Oracle 9i Database –Oracle Application Server 10g –Sun Solaris – DB servers –INB Servers (4)

5 The Challenge The Banner Web Applications were filled out by students. Periodically a person in Admissions would push the web applications, one at a time, into Banner using the SAAEAPS form. That night a paper version of the applications was printed. The next day another person in Admissions would enter the data from the paper applications that was not automatically pushed by the Banner push process. The Banner Web Applications were filled out by students. Periodically a person in Admissions would push the web applications, one at a time, into Banner using the SAAEAPS form. That night a paper version of the applications was printed. The next day another person in Admissions would enter the data from the paper applications that was not automatically pushed by the Banner push process.

6 Solution Building Blocks Created Banner process using Pro*C Created Banner process using Pro*C Worked with SSD on the file load portion for Axiom Worked with SSD on the file load portion for Axiom

7 Topics Web Application Push Process Web Application Push Process Admissions Goals for Web Applications Admissions Goals for Web Applications Banner Process to extract Web Application Banner Process to extract Web Application SSD loading of Web Application SSD loading of Web Application

8 Web Application Push Process The Banner Web Application had questions that were not loading correctly The Banner Web Application had questions that were not loading correctly The Banner Web Application allows for schools to have additional questions The Banner Web Application allows for schools to have additional questions When a student submits their Web Application, it is marked as complete on SAAEAPS When a student submits their Web Application, it is marked as complete on SAAEAPS

9 Web Application Push Process An Admissions person looks at SAAEAPS for complete applications on a regular basis and manually pushes them An Admissions person looks at SAAEAPS for complete applications on a regular basis and manually pushes them In the evening an automatic letter generation job runs that prints a paper version of the web application In the evening an automatic letter generation job runs that prints a paper version of the web application

10 Web Application Push Process

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15 Every morning the paper web applications are delivered to Admissions Every morning the paper web applications are delivered to Admissions An Admissions staff member then looks over the paper application and adds the non pushed data to the students SAAADMS screen An Admissions staff member then looks over the paper application and adds the non pushed data to the students SAAADMS screen

16 Web Application Push Process

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18 Admissions Goals for Web Applications Be able to load multiple people in a short amount of time Be able to load multiple people in a short amount of time Load all data at once so application is complete on SAAADMS sooner Load all data at once so application is complete on SAAADMS sooner

19 Banner Process to extract Web Application Extract a tab delimited file of web applicant data Extract a tab delimited file of web applicant data –Discussed which fields with SSD beforehand –Changes to some free form questions Campus Campus Felony Felony –Set limit on unlimited portions of the web application Previous College Previous College Relatives Relatives

20 Banner Process to extract Web Application

21 –New questions with added functionality Commuter/Resident Commuter/Resident –Corrected invalid EDI code for Activities Data pulled from Banner Temporary tables Data pulled from Banner Temporary tables –Personal Information – SARPERS –Occupation for Relative – SAREMPL –Address Information - SARADDR

22 Banner Process to extract Web Application –Web Application Default – STVWAPP –High School - SARHSCH –Prior College – SARPCOL, SORXREF –Telephone – SARPHON –Curriculum – SORMAJR, SORDEGR –Field of study - SARDFOS

23 Banner Process to extract Web Application –Activities – SARACTV –Application Base - SARHEAD –Legacy – SORXREF SQL packages and functions SQL packages and functions –Used Banner versions within process

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25 SSD Loading of Web Application SSD & IUP SSD & IUP Set up folder for file from Banner Set up folder for file from Banner Which fields are updated Which fields are updated –Name Suffix –Residency Code –Legacy Code –Default of full time Which fields matched on Which fields matched on

26 SSD Loading of Web Application Areas/Banner Tables used within Axiom Areas/Banner Tables used within Axiom –Personal Information – SPBPERS –Name – SPRIDEN –Address – SPRADDR –Telephone – SPRTELE –Email – GOREMAL –Applicant – SARADAP, SARRSRC

27 SSD Loading of Web Application –Relative Information – SORFOLK –High School – SORHSCH –Activity Codes – SORINTS –Applicant Attributes Codes – SARAATT –Prior College Information - SORPCOL, SORDEGR, SORMAJR, SORMINR –Additional Questions – SARQUAN –Web Applications - SARHEAD

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30 SSD Loading of Web Application If previous school not selected from Banner, SSD will do its own look up based on School Name, City, and State If previous school not selected from Banner, SSD will do its own look up based on School Name, City, and State John Leja was onsite for AXIOM upgrade so he personally explained how to load from the file into AXIOM and implemented the initial setup John Leja was onsite for AXIOM upgrade so he personally explained how to load from the file into AXIOM and implemented the initial setup

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41 Conclusion IUP developed a Banner process to extract web applicant information into a file. That file is then loaded through AXIOM so that fields containing IUP specific data are loaded along with the Banner loaded data. IUP developed a Banner process to extract web applicant information into a file. That file is then loaded through AXIOM so that fields containing IUP specific data are loaded along with the Banner loaded data.

42 Questions Mary Mosholder Technology Services Center Application Development G-14 Stright Hall, IUP G-14 Stright Hall, IUP Indiana, PA 15705 (724) 357-4721 msinger@iup.edu Indiana, PA 15705 (724) 357-4721 msinger@iup.edu msinger@iup.edu


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