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10 th Anniversary 1999 - 2009 On-Line Graduation Application and Manual Role for Banner 8.x.

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Presentation on theme: "10 th Anniversary 1999 - 2009 On-Line Graduation Application and Manual Role for Banner 8.x."— Presentation transcript:

1 10 th Anniversary On-Line Graduation Application and Manual Role for Banner 8.x

2 General Announcements: Please turn off all cell phones/pagers If you must leave the session early, please do so as discreetly as possible Please avoid side conversations during the session Questions will be answered at the end of the session. Thank you for your cooperation

3 Villanova University Banner 8.2 SunGard Banner Client since 1994 Approx. 10,000 students, 6,500 full-time undergraduates Implemented on-line graduation application (Prospective Graduate Form) in Fall 2009 for Undergraduates completing degrees in December 2009 and May 2010.

4 Agenda Why move to a self-service solution? View self-service graduation process for a student Banner rule set-up to activate self-service graduation process Rolling the graduation application to degree record. Villanovas process Other roll options Q&A

5 Why move to self-service solution? Paper process was labor intensive for both student and staff. Self-service is secure and provides inherent security and sign off (paper process required a signature). Having application details in database allows for more flexibility in reporting and storage. Helps ensure accuracy of data, lower chance of human error.

6 PAPER Undergraduate PGF

7 Log into Luminus and/or Self-Service myNOVA = Villanovas Luminus platform Created a 4 th year role and Graduation Information Channel for this role. Beyond scope of this session NOVASIS = Villanovas Self-Service system Student Menu Student Records Prospective Graduate Form (baseline title = Apply to Graduate)

8 myNOVA Student Menu

9 NOVASIS - Student/FA Menu

10 NOVASISStudent Records Menu

11 Self-Service Graduation Application

12 Self-Service Graduation Application Select a graduation date, term and/or year.

13 Self-Service Graduation Application Diploma Name Selection

14 Self-Service Graduation Application Edit Diploma Name

15 Self-Service Graduation Application Diploma Mailing Address Display

16 Self-Service Graduation Application Edit/Confirm diploma mailing address

17 Self-Service Graduation Application Fee If a fee is required to graduate, the student may choose to have it billed to account or to pay by credit card at this point in the process. Villanova University does not charge a fee to graduate.

18 Self-Service Graduation Application Summary presented before submitting

19 Self-Service Graduation Application Confirmation message can be displayed

20 Graduation Application Created SHAGAPP

21 Self-Service Graduation Application Set-Up Forms involved in set-up STVGADR SHAGADS STVGAST SHATPRT SHAGADR SHAGELR

22 Requirements/Assumptions to use Self-Service Graduation Application NO HOLDS FOR GRADUATION VU process sends students with holds to paper process. Either academic history (outcome) or active registration record (learner) for the curriculum selection (SHAGELR) Application Display Rules - SHAGADR exists with available dates in effect SHATPRT has curriculum fields populated

23 STVGADR – Graduation Application Display Rule Code


25 STVGAST- Graduation Application Status Validation

26 SHATPRT – Set up to display Curriculum Data

27 SHAGADR- Graduation Application Display Rules


29 SHAGADR– Graduation Application Display Rules

30 SHAGELR – Eligibility Criteria and Module Selection

31 NOVASIS view: Graduation Hold exists

32 Creating Graduation Application in Banner (SHAGAPP) From self-service process From SFAREGS and SGASTDN Apply to Graduate Icon If the learner curriculum has NOT been previously rolled From SHADEGR Apply to Graduate Icon As long as the degree has NOT been awarded

33 Roll (learner to degree) Options SHRROUT.pc New Job Submission Process Villanova now uses this to create sought (SO) degree records for anticipated UG graduates Manual Roll On demand From icon on the Curriculum Tab (SFAREGS and SGASTDN) Old way --SO degree records created from Grade Roll process first time grades are rolled for new students if there is a change in program/degree/college

34 SOACTRL – Determine Roll Process

35 Villanovas Degree Roll Process During Summer clean up all degree records and inactivate graduates student records Determine future graduating class Popsel --class year and credits earned Run SHRROUT As potential graduates change curriculum, insert degree record on demand from SGASTDN. Remove SO/Inactivate application if determined student is not graduating.

36 Create/Update Degree Record (SHADEGR) from Graduation Application (SHAGAPP )

37 Update/Confirm Diploma Info.

38 Confirm/Update Graduation Information and Use Icon to update SHADEGR

39 SHADEGR Updated

40 Open to the Floor Questions & Comments Contact: Melissa Gerding Associate Registrar References: Summit 2009 Banner 8.0 Grad App and the Manual Roll Course ID 0562 March 24, 2009 Banner Student 8.1 User Guide Chapter 13, October 2008

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