1. MS Outlook ® OWA (Outlook Web Version) Created by: Patricia Cerio Software Training Specialist Mohawk Regional Information Center pcerio@moric.org 315-361-2725 “Transitioning from GroupWise to Outlook”

2. Web Login 1.Open a web browser and enter the address of the OWA. (Contact your system administrator for web address) 2.Select the radio button under Security for the location your are logging in from. 3.Enter your User Name : and Password : 4.Click Sign In.

3. Outlook Web Mail Inbox Once you are logged into your webmail, the browser opens to your Inbox. Navigation Bar Preview Pane Groups Folder View User Name Log Off Search Contact

4. Create a new message Enter contact(s) E-mail address. Enter E-mail address(s) for those who need a copy of the message. Enter subject for the E-mail. Click here to enter message. Click for additional tools Click to send the message.

5. Attach a File 1)Open a new message. 2)Click the Attach File icon. 3)Navigate to the file to be attached. 4)Click the file name. 5)Click Insert.

6. New Message Toolbar Send the message Save the message Attach a file to the message Insert a picture to the message Open address book Check names Send High Priority Send Low Priority Insert Signature Check Spelling Format Settings Change E-mail Format

7. Create a Folder 1.Right-click the Inbox. 2.Choose Create New Folder… 3.Name the folder. 4.Press Enter when done.

8. Rename a Folder 1.Right-click the Folder name. 2.Click Rename. 3.Enter a new name for the folder. 4.Press the Enter key.

9. Create a Custom Signature 1.Go to Options. 2.Settings. 3.Type in your signature. 4.Check the box to Automatically include my signature on messages I send 5.Click Save when you are finished. Click to add signature.

10. New Appointment: Creates an appointment that involves just the user. New Meeting: Creates a meeting that involves more than one person. All Day Event: Shows up on the calendar without using time slots. Outlook Calendar

11. Create a New Appointment 1.Click the Calendar tab. 2.Choose New, Appointment. 3.Enter the Subject & Location. 4.Click Save and Close.

12. Schedule a Meeting 1.Click Calendar on the Navigation bar. 2.Click the drop-down arrow next to New. 3.Choose Meeting Request. 4.Select To…to add participants. 5.Optional…to add those who are invited but not “required” to attend. 6.Resources…if there is a specific room you are requesting. 7.Subject : The subject for the meeting. 8.Location : Where the meeting is going to be held. 9.Check the Request response box if a response is needed. 10.Enter the Start and End times. 11.Check the Reminder box to be reminded prior to the meeting. 12.Show time as… click the drop-down arrow to change this option. 13.Choose private to keep the details of your meeting private. 14.Enter any notes for the message. 15.Click Send when you are done.

13. Schedule a Recurring Meeting 1.Follow up to step 14 In the previous slide. 2.Click the recurrence icon. 3.Enter the Start and End Times. 4.Add the Repeat Pattern. 5.Select the Range of Repetition. 6.Click OK. 7.Save and Close.

14. Add a Reminder 1.Follow up to step 14 In the previous slide. 2.Click the recurrence icon. 3.Enter the Start and End Times. 4.Add the Repeat Pattern. 5.Select the Range of Repetition. 6.Click OK. 7. Save and Close.

15. contacts - new 1.Click the Contacts Tab. 2.Select New. 3. Contact. 4.Enter the contact information. 5.Click Save and Close when finished.

16. contacts - edit 1.Click the Contacts Tab. 2.Right-click the contact name. 3. Click Open. 4.Make your updates. 5.Click Save and Close when finished.

17. contacts – new group 1.Click the Contacts Tab. 2.Select New. 3. Group (distribution list) 4. Name the Group. 5.Enter the members to the group. 6.Click Save and Close when finished.