1. Utica Community Schools Technology Department
Outlook Web Access
Utica Community Schools
Technology Department

2. Outlook Web Access Overview
Organize and track all your information
Maintain a personal calendar of appointments, events, and meetings
Schedule meetings
Store names, addresses and other information about contacts
Keep a journal of messages sent, received, Office documents, and events
Access OWA from the Web

3. Accessing OWA from the Internet http://ucsmail.uticak12.org
Last name,first initial,middle initial
Your UCS password
Security:
Public or shared
(15 min.)-internet café,etc.
Private (24 hours)
Entering text in Outlook Web Access items, it is not considered as activity. Use “Save” button often!

4. Understanding the OWA Interface
Main Screen
After entering your username and password,
you will be presented with the OWA main screen, which will be similar to the one displayed below.
Navigation
pane
View pane

5. Understanding the OWA Interface - Inbox
Unread messages have bold type.
Read messages have plain text.
Messages sent as high importance are marked with a red exclamation point to the left of the message.
Messages sent with low importance will have blue arrow pointed down to the left of the message.
Messages with attachments are marked with a paper clip.
Messages you reply to will have a purple arrow in front of the envelope.

6. Understanding the OWA Tool Bar
The OWA toolbar is displayed above the View Pane. See below for an overview of each item on the toolbar.
UCS, not contacts

7. Understanding the OWA Interface - Messages
In order to view your messages in OWA, position your mouse over the message you’d like to read in the View Pane, and click it. Your message will be displayed in the View Pane.

8. Understanding the OWA Interface - Messages
Click on column (from,subject, & received) to reverse order.
To read a message, click on any part of message.

9. Understanding the OWA Interface - Messages
When you login, your inbox (list of messages) will appear in the view pane.
View all messages Toolbar
Your message is now open

10. Opening Attachments
Select attachment by double clicking. Note: Download menu may show up
when using Safari & attachment might be sent to the desktop.
OR simply drag attachment to desktop

11. Opening Attachments
If you run into “issues”, Control click to get this screen and select “Download Link to Disk”

12. Creating/Sending New Message

13. Creating/Sending New Message First Method
Type in address

14. Creating/Sending New Message Second Method
Type in last names separated by semicolon & click on the check names button (global address book & contacts)
Black (name NOT address) vs red font
Click on red (can’t resolve)

15. Creating/Sending New Message Second Method, cont.
Choose the correct “Smith” from the list by clicking to the left of the name (business card icon represents a contact)
Select: “To”, “Cc”, or “Bcc” & then, click “Apply”
Selected name is now included

16. Creating/Sending New Message Third Method
To locate a UCS employee or search by grade level , building, etc., click the address book (To:button)
When all buildings have been migrated, you will be able to search by multiple topics & add to recipient list (limited list at present time)

17. Creating/Sending New Message Third Method, cont.

18. Creating/Sending New Message Third Method, cont. Finding a Group

19. Adding an Attachment
Click the paperclip icon on the toolbar to add an attachment
Click “Browse” to locate file/picture
Click “Open” to choose picture/file
Click “Attach” to add attachment

20. Adding an Attachment
Process may be repeated before you close the window
Then, send or return to message

21. Signature & Out of Office Assistant “Options”
Messaging options (items per page, automatically include signature, & enter signature
Out of Office (select & enter message)

22. Printing
, file print, or use print icon from browser

23. Add Contacts

24. Save Attachment Delete Map Close(exit screen w/o saving)
Enter Contact Information
Save Attachment Delete Map Close(exit screen w/o saving)

25. Create Distribution List (group)
Click “New” Distribution list
Name the list (group)
Add names
Or use address book.
(or use “Find Names” for UCS members)

26. Create Distribution List (group)
Check box to the left of the name
Add recipient to “Distribution list”
Note: name(s) appear on bottom of window
Save after adding additional names
Note: To add contacts, copy & paste address from contact list

27. Deleting Items
This icon sends item to deleted folder

28. Recovering Deleted Items
Mail folders (mail deleted goes into “deleted items” folder
Deleted items can then be deleted from folder
These “Permanently Deleted” items can be recovered within 4 days
To recover: Select “Options” from Navigation pane

29. Recovering Deleted Items, cont.
Select “View Items”
Check items and “Recover” or “Permanently Delete”

30. Select the “Help” button on the view pane toolbar.
Getting Help
Select the “Help” button on the view pane toolbar.

31. Got Questions? Stacey Soderman ext.6834 stacey.soderman@uticak12.org
Contact:
Stacey Soderman
ext.6834

32. Additional Features
Calendar
Spell check
Thesaurus

33. Calendar - Schedule a Meeting/Appointment
Enter recipients by one of the 3 methods
Save (puts it on calendar)
Send (sends to recipients)
Note: All day event appears at the top of the calendar
30 min delay

34. Calendar An Appointment is an activity that can be scheduled
for any specific time period and consumes
a block of only your time.
(Note: Full blown version includes meetings and events)

35. Calendar , cont.
Double click on meeting to view details

36. SPELL
CHECK

38. THESAURUS

39. Got Questions? Stacey Soderman ext.6834 stacey.soderman@uticak12.org
Contact:
Stacey Soderman
ext.6834