1. Computers Are Your Future Twelfth Edition*
07/16/96
Computers Are Your Future Twelfth Edition
Chapter 5: Application Software: Tools for Productivity
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

2. *
Objectives
07/16/96
Understand how system software supports application software.
List the most popular types of general-purpose applications.
Discuss the advantages of Web-hosted technology and file compatibility.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

3. *
Objectives
07/16/96
Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites.
Explain the concept of software versions and software upgrades.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

4. *
Objectives
07/16/96
Understand how commercial software, shareware, freeware, and public domain software differ.
Understand basic concepts of using application software.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

5. Application Software: Tools for Productivity*
Application Software: Tools for Productivity
07/16/96 5 5
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

6. General-Purpose Applications*
General-Purpose Applications
07/16/96
Application software
Any program that gives the user the ability to complete work on the computer
General-purpose applications
Enable users to complete common tasks
Examples: word-processing, spreadsheet programs
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

7. General-Purpose Applications*
General-Purpose Applications
07/16/96
General-purpose application software
Productivity programs
Media and graphic software
Internet-based software
Home and education programs
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

8. Application Software: Tools for Productivity*
07/16/96
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

9. Productivity Programs*
Productivity Programs
07/16/96
Productivity programs
Make it easier to do work
Examples
Word-processing software
Spreadsheet or database software
Presentation software
Project management software
Personal information management software
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

10. Productivity Programs*
07/16/96
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

11. Productivity Programs*
Productivity Programs
07/16/96
Microsoft Office 2010
Office Button changed to File tab on Ribbon
Allows customization of the Ribbon
Live preview for the paste clipboard
Option to capture and insert screen shots
Enhanced multimedia editing
Video cutting
Removing backgrounds
Recording a slide show as a video
Office Web applications
Free online companions to Word, Excel, PowerPoint, OneNote
Real-time buddy list identifies who is currently editing a document
Stronger security settings for working on collaborative projects
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12. Productivity Programs*
07/16/96
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13. Productivity Programs*
Productivity Programs
07/16/96
Shared Office Interface
Features interfaces similar to Microsoft’s Windows operating systems
Application window
Application workspace
Document
Title bar
Window control buttons: minimize, restore down/maximize, close
Window border
Status bar
Scroll bars and scroll arrows
Ribbon
Tab and contextual tab
Group
Quick Access Toolbar
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14. Productivity Programs*
Productivity Programs
07/16/96
Microsoft Word 2010
Automatic text wrapping
Find and Replace utility
Ability to cut, copy and paste text, images, and screen captures
Within document
Between documents and programs
Editing and formatting tools insert headers, footers, page breaks, page numbers, and dates
Embed pictures, graphics, charts, tables, footnotes, endnotes, & more
Add tables, columns, tabs, bulleted or numbered lists
Theme feature provides precreated color schemes and font selections
Live Preview option
Portrait or landscape orientation print options
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

15. Productivity Programs*
07/16/96
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

16. Productivity Programs*
Productivity Programs
07/16/96
Microsoft Excel 2010
Leading spreadsheet program for business and personal use
Stores and manipulates numbers
Modeling/what-if analysis—prediction of things that might happen
Each file is a workbook holding worksheets with columns, rows & cells
Spreadsheet entries and features
Labels
Formulas
Mathematical formulas
Functions
Argument set
Charts
Sparklines
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17. Productivity Programs*
07/16/96
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

18. Productivity Programs*
Productivity Programs
07/16/96
Microsoft Access 2010
Database management system
Designed to
Store related data in tables
Create relationships
Generate forms, queries, & reports
Features of Access
Table
Data set
Form
Filter
Query
Report
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

19. Productivity Programs*
Productivity Programs
07/16/96
Microsoft PowerPoint 2010
Popular program used to create and deliver presentations
PowerPoint screen features
Slide/Outline pane
Notes pane
View buttons
Slide pane
Includes
Professionally designed templates
Slide transitions
Placeholder and image animation options
Animation painter
Ability to insert video
Convert presentation into a WMV video file
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

20. Productivity Programs*
07/16/96
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

21. Productivity Programs*
Productivity Programs
07/16/96
Microsoft Project 2010
Useful for the management of one or more projects that can vary in complexity
Features include
Visually enhanced timeline emphasizes due dates and deadlines
Team-planning capability
Portfolio manager monitors allocation of scarce resources and current project costs
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

22. Productivity Programs*
Productivity Programs
07/16/96
Microsoft Outlook 2010
Personal information management system
Features include
Conversation grouping
Ignoring conversations
Think before you send feature
Calendar with alarms
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

23. Media and Graphic Software*
Media and Graphic Software
07/16/96
Media
Refers to the technology used in presenting information including:
Pictures
Sound
Video
Multimedia programs
Enable users to incorporate more than one type of technology
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

24. Media and Graphic Software*
Media and Graphic Software
07/16/96
Multimedia and graphics software programs include:
Professional desktop publishing
Multimedia authoring
Paint, drawing, and animation
Image editing
3D rendering, such as CAD
Audio
Video editing
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

25. Media and Graphic Software*
Media and Graphic Software
07/16/96
Compression and decompression
Codecs—algorithms that reduce file size and allow faster Internet transfer speeds
Codecs use two different approaches to compression:
Lossless compression—The original file is compressed so that it can be completely restored without flaws, when it is decompressed
Lossy compression—The original file is processed so that some information is permanently removes from the file.
Audio Video Interleave (AVI)—Microsoft-created specification for packaging audio and video data into a file
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

26. Media and Graphic Software*
Media and Graphic Software
07/16/96
Desktop publishing programs
Used to create newsletters, product catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide.
Adobe InDesign Corel Draw FlippingBook – software for creating online publications, magazines, photo albums and flip books with the real page turning effect.
Adobe PageMaker, etc
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

27. Media and Graphic Software*
Media and Graphic Software
07/16/96
Paint programs
Create bitmapped images (raster graphics)—made up of tiny dots known as pixels
Paint program standard file formats
GIF
JPEG
PNG
BMP
TIFF
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

28. Media and Graphic Software*
Media and Graphic Software
07/16/96
Graphics Interchange Format (GIF)
Lossless compression of simple images
Often used for Web pages
Joint Photographic Experts Group (JPEG)
Lossy compression of complex images
Also used for Web pages
Portable Network Graphics (PNG)
Patent-free alternative to a GIF
Lossless compression, suitable for Web use only
Windows Bitmap (BMP)
Compression optional
Files tend to be large
Tag Image File Format (TIFF)
Includes descriptive information with the image
Used in publishing
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

29. Media and Graphic Software*
Media and Graphic Software
07/16/96
Drawing programs
Create vector graphics that can be edited and resized without distortion
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

30. BITMAP VS VECTOR GRAPHIC
Bitmap-based images, do not rely on mathematical formulas to define their various elements.
File names for bitmap-based images usually consist of extensions such as *.PSD, *.JPG,*GIF, *.TIF, or *.BMP.
Vector-based images generally contain well-defined elements such as curves and shapes of various colors.
File names for vector-based images usually consist of extensions such as *.EPS, *.AI,*CDR, or *.DWG.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall

31. Media and Graphic Software*
Media and Graphic Software
07/16/96
3D rendering programs
Provide graphic objects with three dimensional effects
3ds Max Design 
Ray tracing
Manipulates variations in color intensity that would
be produced by light falling on an object from
multiple directions
Computer Aided Design (CAD)
3D rendering programs used by engineers and scientists
Image editors
Advanced types of paint programs
Can change complicated bitmapped objects, including photographs
Can edit, but not create, bitmapped images
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

32. Media and Graphic Software*
Media and Graphic Software
07/16/96
CAD
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33. Media and Graphic Software*
Media and Graphic Software
07/16/96
Animation programs
Give the ability to create animation from images and run the animation
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

34. Media and Graphic Software*
Media and Graphic Software
07/16/96
Audio software
Used to capture and process sound used in multimedia presentations
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

35. Media and Graphic Software*
Media and Graphic Software
07/16/96
Standard sound file formats
MP3
Windows Media Audio (WMA)---developed by MICROSOFT
WAV-- is a Microsoft and IBM audio file format standard for storing an audio bitstream on PCs.
Ogg Vorbis
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

36. Media and Graphic Software
Musical Instrument Digital Interface (MIDI)-- is an electronic musical instrument industryspecification that enables a wide variety of digital musical instruments, computers and other related devices to connect and communicate with one another.[1]
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall

37. Media and Graphic Software*
Media and Graphic Software
07/16/96
Video editors
Enable the user to:
Modify digitized videos
Save in at least one of these formats:
Moving Picture Experts Group (MPEG)
QuickTime
Video for Windows
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

38. Media and Graphic Software*
07/16/96
Multimedia authoring systems
Used to create multimedia presentations
Require a large amount of disk space and memory to run properly
Adobe Director
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

39. Media and Graphic Software*
Media and Graphic Software
07/16/96
Web page authoring programs
Professional development tools that have greater scope to create Web pages
Dreamweaver
Flash
Fireworks
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

40. Media and Graphic Software*
07/16/96
Media and Graphic Software
Internet programs
Help users communicate, learn, and interact through the Internet
Examples include:
Instant messaging software
Web browsers
Video conferencing programs 40
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

41. Applications that Work through and Run from the Internet*
Applications that Work through and Run from the Internet
07/16/96
Web-hosted technology
Share files and collaborate
Windows Office Live
Google Docs
Help avoid file incompatibility
Undesirable Internet software
Spyware—monitors your activity
Pop-up—small window that appears in the current browser window
Adware—targets products to your interests
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

42. Home and Educational Programs*
Home and Educational Programs
07/16/96
Home and educational programs
Personal finance and tax preparation software
Home design and landscaping software
Computerized reference software
Multimedia dictionaries
Encyclopedias
How-to guides
Computer games
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

43. Home and Educational Programs*
Home and Educational Programs
07/16/96
Computer games
Total sales up to $68.4 billion by 2012
Started in 1970s
Multiplayer online gaming—players interact with characters controlled by other players
MUDs (multiuser dungeons or dimensions)
gMUDs (Graphical MUDs)
MMORPGs (massively multiplayer online role-playing games)
Gaming trends
Gamers spend an average 18 hrs per week playing games.
Two of every five gamers are female.
Members of 65% of U.S. households play video games
Age of average gamer is 32.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

44. Tailor-Made Applications*
Tailor-Made Applications
07/16/96
Tailor-made applications
Software designed for specific businesses or users
Often cost more than general-purpose applications because of their development costs
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

45. Tailor-Made Applications*
Tailor-Made Applications
07/16/96
Custom versus packages software
Custom software
Developed for a user’s specific needs
Necessary when an application is not available
Packaged software
Developed for the mass market
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

46. Standalone Programs, Integrated Programs, and Software Suites*
Standalone Programs, Integrated Programs, and Software Suites
07/16/96
Standalone program
Fully self-contained program: a program that does not require operating system's services to run
Advantages
Purchased and installed separately
Function by themselves
Disadvantages
Take a lot of storage space
Do not share resources
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

47. Standalone Programs, Integrated Programs, and Software Suites*
Standalone Programs, Integrated Programs, and Software Suites
07/16/96
Integrated programs
Single program that combines the most commonly used functions of many productivity software programs
Example: Microsoft Works
Modules (functions) share the same interface
Lacks features
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

48. Standalone Programs, Integrated Programs, and Software Suites*
Standalone Programs, Integrated Programs, and Software Suites
07/16/96
Software suite (office suite)
Bundle of standalone programs
Word processing
Spreadsheet
Presentation graphics
Database
Personal information
Share common code, drivers, and graphic libraries
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

49. System Requirements and Software Versions*
System Requirements and Software Versions
07/16/96
System requirements
Outline the minimal level of resources that a program requires
Releases of programs are cited by a year or version number.
In a version number, a decimal number indicates a maintenance release.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

50. System Requirements and Software Versions*
System Requirements and Software Versions
07/16/96
Time-limited trial versions
Offered for commercial programs by software companies
Beta versions
Sometimes available to users
Software is in the final testing stages and may contain bugs.
Access is free.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

51. System Requirements and Software Versions*
System Requirements and Software Versions
07/16/96
Software upgrading
How software is kept current.
Small fixes to software are called patches.
Large or major fixes to software are called service packs or service releases.
Software can be distributed through the Internet and/or purchased in stores.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

52. System Requirements and Software Versions*
System Requirements and Software Versions
07/16/96
Documentation
In print or downloaded from the Internet.
Brief tutorials
Read Me files
Help files
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

53. Software Licenses and Registration*
Software Licenses and Registration
07/16/96
Software license
Permits the user to install the program on one computer
Site license
Right to install copies of programs on a precise number of computers
Validate software
Providing a special code or product key before using it
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

54. Software Licenses and Registration*
Software Licenses and Registration
07/16/96
Commercial software
Software that must be purchased
May have a trial period
Examples
Microsoft Office
Adobe Acrobat
Apple iLife
Shareware
You may try before purchasing
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

55. Software Licenses and Registration*
Software Licenses and Registration
07/16/96
Freeware
Free to users as long as users do not sell it to others
Public domain software
Copyright-free software
Users can modify or sell
Copy-protected software
Internal process prohibits making unauthorized copies
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

56. Installing and Managing Application Software*
Installing and Managing Application Software
07/16/96
Installing
Moving the software to the hard disk and properly configuring the software
Uninstalling
Takes the program off the hard disk
Launching
Moves it from the hard disk to memory
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

57. Installing and Managing Application Software*
Installing and Managing Application Software
07/16/96
Options
Can be chosen to identify program is run
Defaults
Software settings used by the program unless overridden by the user
AutoSave or AutoRecover
Automatically saves the users work at specified intervals
Exiting
Quitting or closing down an application
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

58. Summary Understand how system software supports application software.*
Summary
07/16/96
Understand how system software supports application software.
List the most popular types of general-purpose applications.
Discuss the advantages of Web-hosted technology and file compatibility.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

59. *
Summary
07/16/96
Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites.
Explain the concept of software versions and software upgrades.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

60. *
Summary
07/16/96
Understand how commercial software, shareware, freeware, and public domain software differ.
Understand basic concepts of using application software.
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall *

61. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
Copyright © 2012 Pearson Education, Inc.  
Publishing as Prentice Hall
Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall