Presentation is loading. Please wait.

Presentation is loading. Please wait.

Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation To Accompany Chapter 3 File Management.

Similar presentations


Presentation on theme: "Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation To Accompany Chapter 3 File Management."— Presentation transcript:

1 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation To Accompany Chapter 3 File Management

2 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall2 Chapter 3 1.Create folders to organize files. 2.Explain the importance of file extensions. 3.Explain the importance of backing up files. 4.Demonstrate how to compress files. 5.Use advanced search options to locate files. 6.Change the default program associated with a file type. 7.Identify the certifications and careers related to file management.

3 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall3 Objective 1: Overview 1.Discuss the Windows folder hierarchy for storing files 2.Understand the folder structure for storing documents, pictures, music, video, and more 3.Understand how libraries gather files that are located in different locations 4.Understand how Windows Explorer is used to navigate folders and drives Key Terms  File management  Folder  Hierarchy  Library A Place for Everything  Public folders  Windows Explorer  Path

4 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall4 File Management File management is the process of organizing digital files, creating new folders, and being able to navigate through the folder structure of your computer.

5 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall5 File Management Folders are containers used to organize files on your computer. By default, Windows comes with certain files and folders already created. You can access the Users Folder by the Windows Start menu or the desktop The folder structure created by Windows is a hierarchy.

6 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall6 File Management Windows 7 introduced Libraries, which help you better organize your files. There are four libraries: Documents, Music, Pictures, and Videos.

7 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall7 File Management Details Pane Search Box Address Bar Navigation Pane File List Area

8 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall8 Objective 2: Overview 1.Discuss and learn the file naming rules 2.Discuss and learn the file naming limitations 3.Discuss file extensions and understand how the extensions identify the file type 4.Explore file properties and how they can be used to sort and search for files Key Terms  File extension  File name  File property What’s in a Name?

9 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall9 Every file has a file name that contains a name and an extension File names can be up to 260 characters long and may include spaces and special characters Illegal characters: \ / ? : * ” > < | File Naming Rules

10 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall10 ch03_homework.docx Anatomy of a File Name FILE NAME EXTENSION

11 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall11 File Extensions A file extension is assigned by the program that is used to create the file. The extension helps the OS determine the type of file.

12 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall12 File Properties Each file includes file properties We can use these properties to organize, sort, and find files more easily File type, size, and date are automatically created Title and author can be added or edited by the user The Properties dialog box contains a lot of information about the file

13 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall13 We discussed how to add properties to a file, but how would you remove them? Which properties can you remove? Use Windows Help and Support to find the answers.

14 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall14 Objective 3: Overview 1.Discuss the importance of backing up files 2.Discuss backup storage options 3.Discuss the pros and cons of backup storage types 4.Discuss backup storage software options 5.Discuss online backup storage options Key Term  Back up Back It Up

15 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall15 Back Up Your Files Backing up is the process of copying your files to another location Windows 7 includes a backup utility Backup storage options include internal hard drives, external hard drives, optical drives, flash drives, and networks Online backup services are free or inexpensive options

16 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall16 Backup Storage Options

17 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall17 Research two online backup sites and investigate their cost, reliability, storage size, and features. Create a table to compare what you found.

18 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall18 Objective 4: Overview 1.Define file compression and its advantages 2.Discuss the different types of file compression 3.Discuss how Windows can create and extract ZIP archives Key Terms  Algorithm  Compression  Lossless compression  Lossy compression Shrink It

19 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall19 File Compression File compression is the process of making files smaller to conserve disk space and make them easier to transfer Lossy and lossless are the two types of file compression Windows includes the ability to compress and decompress files using the ZIP format

20 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall20 File Compression LOSSY Usually for image, photo, video, and multimedia files Compression type where a substantial amount of data can be discarded before the result is sufficiently degraded to be noticed LOSSLESS Usually for files that contain text and numbers Takes advantage of redundant information Files can be decompressed with NO loss of data

21 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall21 Windows can open and browse files in a ZIP archive Because each type of file contains different types of information, the compression ratio varies Sometimes you need to decompress or extract files Popular file compression programs include 7-ZIP, WinRAR, WinZip, and Stuffit File Compression

22 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall22 An MP3 file is a compressed audio file that uses a lossy compression algorithm. Many audiophiles say they can hear a difference in sound quality. Use the Internet to research ways to improve the quality of MP3 files.

23 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall23 Objective 5: Overview 1.Discuss how to use search options to find files using the Windows search feature 2.Define Boolean operators and how they can be used to create search filters 3.Discuss how Windows maintains an index about the files located on your computer Key Terms  Algorithm  Boolean operators  Index It’s Always the Last Place You Look

24 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall24 Search Options Searching from Windows Explorer creates an index; this contains information about files stored in libraries as well as , but not about programs Searching from the Start menu automatically searches programs, the Control Panel, and files; you can also launch programs from the Start menu

25 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall25 Search Options BOOLEAN LOGIC Boolean logic created by 19th-century mathematician George Boole Boolean operators: AND, OR, NOT Used to create search filters in Windows, most databases, and Web searches

26 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall26 Objective 6: Overview 1.Define a default program 2.Discuss how default programs are associated with certain programs 3.Learn how to change or set the default program associated with a file type Key Term  Default program That’s Not the Program I Want to Open This File Type

27 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall27 Default Programs A default program is an application that is associated with a file that allows you to open, view, and edit the file Windows maintains a list of file extensions and associated default programs, which allows Windows to automatically open the correct program

28 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall28 Default Programs Windows allows you to manage file type association directly The Default Programs Control Panel enables you to manage these settings

29 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall29 Objective 7: Overview 1.Identify the certifications related to file management 2.Identify the careers related to file management What Can I Do With Knowledge About File Management?

30 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall30 File Management Knowledge WHAT CAN I DO? Certifications (DMCP) *A required skill Federal Records Management

31 Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall31 31 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2012 Pearson Education, Inc. Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall


Download ppt "Visualizing Technology© 2012 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation To Accompany Chapter 3 File Management."

Similar presentations


Ads by Google