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PowerPoint Presentation to Accompany Chapter 3 File Management Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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Presentation on theme: "PowerPoint Presentation to Accompany Chapter 3 File Management Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall."— Presentation transcript:

1 PowerPoint Presentation to Accompany Chapter 3 File Management Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

2 Objectives 1.Create folders to organize files. 2.Explain the importance of file extensions. 3.Explain the importance of backing up files. 4.Demonstrate how to compress files. 5.Use advanced search options to locate files. 6.Change the default program associated with a file type. Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

3 Objective 1: Overview 1. Discuss the Windows folder hierarchy for storing files 2. Understand the folder structure for storing documents, pictures, music, video, and more 3. Understand how libraries gather files from different locations 4. Understand how File Explorer is used to navigate folders and drives Key Terms  File management  Folder  Hierarchy  Library A Place for Everything  Public folder  Path  File Explorer Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

4 File Management  Organizing digital files  Creating new folders  Navigating through the folder structure Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

5 File Management  Folders: containers used to organize files on your computer  Folder structure created by Windows is a hierarchy Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

6 File Management Libraries : help you better organize your files Four libraries :  Documents  Music  Pictures  Videos Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

7 File Explorer Navigation Pane Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Details Pane Search Box Address Bar File List Area

8  OS X creates a Home folder for each user  Home folder includes:  Documents  Downloads  Movies  Music  Pictures Mac OS X Finder Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

9  You can create folders  You can create a unique organizational scheme Creating and Using Folders Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

10 Visualizing Technology Using Windows or OS X help, research the Public folder on your computer. What purpose does it serve? What types of files can be stored in it? Who has access to those files? What restrictions are there on their access?

11 Objective 2: Overview 1. Discuss and learn the file naming rules 2. Discuss and learn the file naming limitations 3. Discuss file extensions and understand how the extensions identify the file type 4. Explore file properties and how they can be used to sort and search for files Key Terms  File extension  File name  File property What’s in a Name? Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

12  File names contain name and extension  Can be up to 260 characters long  May include spaces and special characters  Illegal characters: \ / ? : * ” > < | File Naming Rules Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall ch03_homework.docx File nameExtension

13 File Extensions Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

14 File Properties  Properties used to organize, sort, and find files more easily  Automatically created:  File type  Size  Date  Title and author can be added or edited by the user Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

15 OS X File Properties Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Info Pane

16 We discussed how to add properties to a file, but how would you remove them? Which properties can you remove? Use Windows Help and Support to find the answers. Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

17 Objective 3: Overview 1. Discuss the importance of backing up files 2. Discuss backup storage options 3. Discuss the pros and cons of backup storage types 4. Discuss backup storage software options 5. Discuss online backup storage options Key Term  Back up Back It Up Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

18 Back Up Your Files  Copying files to another location  Backup storage options:  Internal hard drives  External hard drives  Optical drives  Flash drives  Networks  Backup utilities make it easy  Online backup services Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

19 Windows Backup Utility Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

20 OS X Time Machine Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

21 Backup Options  External hard drives:  Inexpensive usually less than $100  Cloud:  Free personal storage –1 or 2 GB  Unlimited storage for about $5 –10 per month Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

22 Research two online backup sites and investigate their cost, reliability, storage size, and features. Create a table to compare what you found. Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

23 Objective 4: Overview 1. Define file compression and its advantages 2. Discuss the different types of file compression 3. Discuss how Windows can create and extract ZIP archives Key Terms  Algorithm  Compression  Lossless compression  Lossy compression Shrink It Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

24 File Compression  Process of making files smaller:  Conserves disk space  Easier to transfer  Types of file compression  Lossy  Lossless  Windows can compress and decompress files using ZIP format Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

25 File Compression Lossy  Usually for image, photo, video, and multimedia files  Substantial amount of data can be discarded before the result is sufficiently degraded to be noticed Lossless  Usually for files that contain text and numbers  Takes advantage of redundant information  Files can be decompressed with NO loss of data Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

26  Windows can open and browse files in a ZIP archive  Popular file compression programs:  7-ZIP  WinRAR  WinZip  Stuffit File Compression Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

27 An MP3 file is a compressed audio file that uses a lossy compression algorithm. Many audiophiles say they can hear a difference in sound quality. Use the Internet to research ways to improve the quality of MP3 files. Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

28 Objective 5: Overview 1. Discuss how to use advanced search options to find files using the Windows search feature 2. Define Boolean operators and how they can be used to create search filters 3. Discuss how Windows maintains an index of the files located on your computer Key Terms  Algorithm  Boolean operators  Index It’s Always the Last Place You Look Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

29 Search Options File Explorer Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

30 Windows 8 Search Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

31 Spotlight in Mac OS X Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

32 Search Options Boolean Logic  Created in 19th-century  George Boole  Boolean operators:  AND  OR  NOT  Used to create search filters in Windows, most databases, and Web searches Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

33 Use Windows Help and Support or the Internet to research natural language search. What is it and how does it change the way you can search your computer? Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

34 Objective 6: Overview 1. Define a default program 2. Discuss how default programs are associated with certain programs 3. Learn how to change or set the default program associated with a file type Key Term  Default program That’s Not the Program I Want to Open This File Type Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

35 Default Programs  Application that is associated with a file  Allows you to open, view, and edit the file  Some file types open in multiple applications Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

36 Default Programs Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

37 Managing File Types Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

38 Use the Default Programs control panel or Finder on your computer to complete this section of the project. What program is currently associated with MP3 files? What other files types can this program open by default? What other programs are installed on your computer that can open MP3 files by default? Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

39 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2014 Pearson Education, Inc. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall Copyright © 2014 Pearson Education, Inc. Publishing as Prentice HallVisualizing Technology


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