1. Steps to Environmental Management (STEM) Working through STEM: Developing an EMS for your business

2. Agenda 8:45am: Registration and networking 9:00am: Introduction –Introduction from Channel Chambers –What is an EMS? –What is STEM? –What is the South East Business Carbon Hub? 9:30am: Workshop: Working through STEM 10:30am: Tea/Coffee 12:30pm: Close

3. What is an EMS? The way you manage your environmental impacts For example: what do you do with your waste? Do you watch how much electricity you use? Continual improvement Environmental Policy Planning Implementation and operation Checking and corrective action Management review

4. EMS standards Aligns with 9001 Internationally recognised ISO 14001 Recognised across Europe EMAS Carbon Trust Standard National standard Achieved through IEMA Acorn scheme Takes you through 6 stages (7 th -> ISO 14001) BS8555 South East businesses only ~ equivalent to stage 3 of BS8555 Free, support from SEBCH team STEM - Real carbon reduction

5. Benefits of an EMS Lower operating costs Improved reputation with customers/clients Improved environmental credentials Potential for new business Compliance with environmental legislation

6. What is STEM? FREE self-certifying certification scheme for SMEs Tailored to SMEs Linked to SEBCH so as to avoid paper- work Supported by Carbon Trust and IEMA 3 levels: Blue, Silver and Gold Can lead onto ISO 14001 and BS 8555

7. Certification process Complete Assessment Form (this workshop) Check documents against criteria (this workshop) If successful, issue certificate (this workshop) HOMEWORK: Finalise documents, log onto hub and type up documents to keep on record

8. Certification Certificate STEM logo with your business name and unique reference number Listing on www.kent.gov.uk/stemregistrywww.kent.gov.uk/stemregistry

9. What is the SEBCH? Online network of businesses receiving sustainable business advice in order to: –Cut costs, cut carbon, win business! Funded by KCC and ERDF Competiveness Programme 2007-2013: FREE services to SMEs

10. What do you get from the SEBCH? Carbon management website access Sustainable business advice Events STEM certification scheme Sustainable Travel Service Onsite Environmental Review

11. Ask a question here and Post answer here

12. Ice-breaker 4 Groups of 5/6 One mentor per group Introduce yourself and say what your business does? Mentor: fill in mentor checklist

13. Workshop: STEM Blue Level Management Commitment Baseline Assessment Significant Impacts Environmental Policy Data Collection

16. 1.Management commitment The business needs top level support to ensure correct resources and changes are made within organisation

17. a) Key business drivers Cost savingsReduce waste Improve environmental credentials Improve reputation Want to be green Legal compliance Reduced risk – legal and financial Climate change Improve efficiencies/ change processes

18. b) Registration Form Complete and sign form. c) Commit to time and resources Data collection, implementation of environmental initiatives, training, communication, target setting, meetings… d) Environmental champion Who will this be?

20. 2.Baseline assessment Establish your starting point What is your current performance? What do you do? What do you want to improve? What documents do you have on file?

21. a) Logon to SEBCH b) What does your business do? Update profile in SEBCH Include a logo Have you got your login details? https://southeastbusiness.carbon-hub.com

23. d) What are you main activities/products and services? Determines scope of environmental work What do you control or have an influence over?

24. e) Confirm your scope Activities that your environmental programme will not cover. Example: The scope of my environmental programme will cover the transport I use to conduct my projects, the waste I produce on site, the energy I use onsite and at the office. It will not include the materials specified by the client.

25. f) Documentation What documents do you already have onsite? What legislation do you know that you are already adhering to? ENVIORNMENTAL PERMITS: –Trade effluent into surface/ground water –Transport waste (or arrange it) –Produce or move hazardous waste –Produce GHG emissions Visit NetRegs or for more information Use the list provided

26. http://www.netregs.gov.uk/

28. g) Walk-round checklist Helps: Identify environmental impacts Evaluate legal compliance identify any management systems already in place. 28

29. Completing the Walk-round checklist Answer the questions on the checklist Any questions: –Unanswered –Unknown –Not doing/ think you should be doing Add to the Checklist report at the END of the form. Once completed: discuss any issues with your mentor that need action. 29

30. h) Site-drainage plans Do you produce/use chemicals, oils or food waste on site? If yes, complete Site-drainage Plan.

31. Example Drainage Plan

32. 3. Significant Environmental Impacts Aspect: The cause Use of fuel onsite – potential to enter groundwater Impact: The effect Water pollution – harmful to wildlife Source: Fuel used to fill trucks onsite.

33. Significance = Severity x Likelihood Severity and likelihood are given a score between 1 (low) and 5 (high) A total absence of control measures is assumed Severity is the seriousness of the impact e.g. potential damage, legal ramifications, PR, positive opportunities (cost savings if managed) Likelihood is frequency of impact occurring

34. Assessing significance Severity = 5 (HIGH) (Legal ramifications, bad PR, cost of potential fine) Liklihood = 4 (Trucks are filled weekly) Significance = 5 x 4 = 20

35. b) Choosing significant impacts 80/20 rule –20% of your high scoring impacts will cause 80% of your environmental damage Select top 5 impacts from Aspects Register –Use COMMON SENSE!

36. 4. Environmental Policy An Environmental Policy is a mission statement for your organisation and is integral to your company’s management system and environmental principles. It’s aim is to set out and communicate key environmental commitments to all stakeholders. The policy should be a clear statement of the organisation's overall aims and approach.

37. Environmental Policy Guidelines  Senior management sign-off  Commitment to comply with legislation  Commitment to continuous improvement  Commitment to pollution prevention  Covers significant environmental impacts  Makes clear commitments implemented through practical actions

38. 5. Data collection

39. Sources of data Emission-releasing activitySource of information ElectricityTotal kilowatt hours from electricity bills OR meter readings Natural gasTotal kilowatt hours from gas bills OR meter readings WaterTotal water in cubic meters (m3) from water bill Business travelLitres of fuel purchased from invoices and receipts OR vehicle mileage from vehicle log books/odometers Commuter travelStaff travel survey Waste/recyclingAmount of bags/skips/tonnes of waste or recycling collected from waste collection provider

40. 5. Data collection a)Completed on registration form b)Any other data you want to collect? How will you monitor it? Who will be responsible? –Products –Packaging –Paper –Staff transport –Site/unit specific utility use

41. Finalise action plan with group mentor Mentor to check criteria against checklist Any questions?

42. Before you leave… Please give us: –SEBCH registration form –Action Plan (we will scan and send you a copy) –Confirmation of support We will issue you with: –Certificate for STEM Blue level (now) –Logo –Listing on STEM registry on KCC website

43. CONGRATULATIONS

44. 44 Contacts  Carbon.hub@kent.gov.uk Carbon.hub@kent.gov.uk  01622 696950  https://southeastbusiness.carbon-hub.com/ https://southeastbusiness.carbon-hub.com/

45. THANK YOU! 45

46. Upcoming events Webinar: Business Resilience to Climate Change 17 November Speak to Viv Carbon.hub@kent.gov.uk 46