2. PowerPoint Best Practices Michael Nieckoski Kathy Burris Technology Learning Services Summer 2008

3. Agenda Using PowerPoint Best Practices On the Road

4. Using PowerPoint

5. Using the Master Document View menu > Master. Changes Made will affect ALL slides. Gives a consistent look & feel to your presentation; helps prevent unintentional & distracting differences in format & style.

6. Toolbars View menu > Toolbars –A quick run through the icons on the bars

7. Views Slide View Outline View Slide Sorter View Notes Page View Slide Show View

8. Standard Presentation Features Builds - when the text on a page is sequentially added to build the full page. Like this And This One More to make my final point. Click View menu > Slide Sorter > Transition tool to choose a build. Page Transitions -- Like this

9. To this screen Click again

10. To this screen To set page transitions, click View menu > Slide Sorter > Transition tool. Be careful not to get too cutesy with any of these options.

11. Important stuff A Help menu that actually helps! Using ESC key or ALT + Tab keys to toggle screens Using Page Up / Page Down keys to move around Choosing new templates for existing presentations: remember to save original & check carefully for changes in formatting. Hiding slides to customize a presentation –Slide Show menu > Hide slide

12. Design Tips PPT is great for conveying concepts, main points, & questions for discussion. People are there to listen to you, not read your slides, so avoid slides chock-full of text. Use Templates for a professional, tied-together look. Screen design - value the “white space” and don’t... Use no more than 2-3 fonts on a page. Suggested font sizes: 44pt for headings, 28-32pt for body text

13. Design Tips - 2 Use color sparingly (for emphasis). Create sufficient contrast between text and background. (see http://wellstyled.com/tools/ colorscheme2/index-en.html)http://wellstyled.com/tools/ colorscheme2/index-en.html Use dark text on clear background for transparencies. Spell check!

14. Text & images Hyperlinks (Be sure you’ll have an Internet connection available!)Hyperlinks (Be sure you’ll have an Internet connection available!) Links to other presentations or documents presentations documents and... What Elements Might Enhance My Presentation?

15. You can import images... Scanned photos, Internet photos, digital camera photos. Be sure the files are in.jpg or.gif format!

17. You can use PowerPoint’s own Clipart files...

18. Don’t overdo it!

19. You can import Charts and Graphs from MS Excel...

20. …and Tables from MS Word

21. Organizational Charts Using the Org Chart Toolbar BIG BOSS Little Boss 1 Yes Man Lackey Yes Woman Lackey Little Boss 2 Yes Person Lackey ME Little Boss 3 Yes Man Lackey Yes Woman Lackey

22. Making your Presentation Dynamic You can embed video from sources such as YouTube. (visit our workshop on June 19) Use PPT interactively in the classroom: make notes & update slides as your class proceeds. Post the new file to your Moodle site or shared folder. Use PPT to easily create charts or graphics that you can import into other MS Office documents.

23. Making your Presentation Dynamic Embed video from sources such as YouTube. (workshop, June 19) Use PPT interactively in the classroom: –make notes & update slides as your class proceeds. Create new handouts. –Post the new file to your Moodle site or shared folder.

24. Much Like in Real Estate... Where the 3 most important things are: Location, Location, Location…

25. In PowerPoint presentations, The 3 most important things are: Content Content!

26. Appropriate use of technology Technology applied in this way is powerful - use it, but... Don’t let the technologies you use get in the way of your message! Don’t over-use any special effects KISS Be Professional SOAP

27. Appropriate use of technology Technology applied in this way is powerful. Don’t let it dilute your message: special effects should enhance, not distract from, the content. KISS: Less is more memorable than More. Be professional: keep your cool when technology fails (hint: backup plan). SOAP

28. Best Practices

29. General Best Practices Don’t read the screen Print out notes pages for yourself Move your cursor out of the way! Number the slides for referral Put your contact information on your last slide

30. Make your cursor LARGE This is done in your Windows system settings – the Control Panel –Click Start button > Control Panel> Mouse > Pointers tab –Choose scheme: Windows Extra Large

31. Best Practices - 2 Consider the 10/20/30 rule: –10 slides maximum –20 minutes in length, with ample time for questions –30pt+ font size only Consider no more than 1 main point per slide Consider no more than 1 layer of bullets per slide

32. Best Practices - 3 Use periods for full sentences only. Make each word and sentence serve a purpose. Imagine that your handouts will stand on it’s own as a record of what you most want to convey: creat a clear, concise, & complete (“the 3 “C’s”) series of slides.

33. Printing Handouts Handouts view provides space for viewers’ notes. Choose from 1- 9 slides per page Notes View for yourself (1 slide per page)

34. Taking PPT “On the Road” Preparation is 90% of a presenter’s job. If possible, test your Slide Show beforehand in the venue where you will give your presentation. Have a “Plan B” (and C, D,…) Take multiple versions of your presentation: –Laptop –Flashdrive –CD ROM

35. Have a “retrievable” copy online. Low Tech options –Handouts (always have at least one!) –Make transparencies Taking PPT “On the Road” - 2

36. Questions? Please contact us… MichaelNieckoski@landmark.edu MichaelNieckoski@landmark.edu ext.6339 KathyBurris@landmark.edu KathyBurris@landmark.edu ext.6892